Organisation: RTI International
Funding Source: USAID and DFID
Duty Station: Kampala, Uganda
Reports to: Director of Operations
RTI International is one of
the world’s leading research institutes, dedicated to improving the human
condition by turning knowledge into practice. Our staff of more than 3,700
provides research and technical services to governments and businesses in more than
75 countries in the areas of health and pharmaceuticals, education and
training, surveys and statistics, advanced technology, international
development, economic and social policy, energy and the environment, and
laboratory testing and chemical analysis.
About USAID GAPP Project:
RTI is the prime contractor
for USAID funded GAPP program. The goal of this seven year program is to
increase participation accountability and local governance for effective
service delivery. To achieve this goal, GAPP will focus on three components:
(1) Support and strengthen national level government accountability
institutions in their interaction with local governments; (2) Strengthen local
government revenue, procurement, financial and planning systems; and (3)
Strengthen civil society organizations (CSOs) and other non-state actors (NSAs)
to improve voice and accountability. GAPP will work at the national level and
in at least twenty-five districts in northern Uganda, the Albertine region of
Bunyoro, and central Uganda.
Job Summary: The HR and Admin Officer will oversee the
work of the Program Assistants in each of GAPP’s five offices as well as manage
the day-to-day administration and human resources activities affecting all
staff and offices within the program. The position requires interpretation and
application of HR and Admin policies; rules and regulations; facilitation and
implementation of internal procedures, processes, and systems. The job holder
is a key member of the GAPP Operations Team and promotes a collaborative,
client-oriented approach, contributes to the maintenance of high staff morale,
and promotes an effective and efficient work environment.
Key Duties and
Responsibilities:
1. Administration Responsibilities (50%):
- The
incumbent will serve as the Supervisor of program assistant in Kampala
office and dotted-line supervisor of four program assistants in four
regional offices. - Manages
the “front-office” activities including reception, office supplies,
Service contracts for office cleaning/maintenance, etc. - Maintains
staff contact list, org chart, and safety and security phone tree - Maintains
hotel list and ensures bookings for staff are confirmed prior to travel. - Coordinates
logistics for visitors – hotel bookings, transport, etc. - Maintains
program’s safety and security resources and helps build staff capacity
aroand safety and security. - Regularly
reviews weekly meeting notes and disseminates to staff in a timely manner. - Develops
and maintains system for booking office meeting rooms. - Support
with the logistics for Kampala-based meetings/workshops.
2. Human Resources Responsibilities (50%):
- Maintains
personnel records for staff in compliance with RTI policies. - Helps
organize recruitment activities and ensure they are documented according
to RTI standards. - Assists
clarify policies, procedures, and benefits in Staff Handbook. - Organizes
on-boarding process for new staff and enrollments in benefits. - Primary
point of contact with benefit vendors – help manage these policies to
ensure maximum value for GAPP staff and RTI. - Manages
leave-tracking system for sick leave and annual leave. - Coordinates
preparation of contracts of CCN through timely preparation and submission
of Personnel action forms and offer request memos. - Carry
out preliminary Job Grading for HR and COP review and approval, determines
eligibility for salaries, entitlements and benefits according to approved
matrix, FSN and confirmed country benefits while applying Staff
Regulations, Rules, and other official provisions with consistency. - Gives
advice on salary offers. - Helps
coordinate annual staff appraisal process, share best practices regarding
this activity, and ensures quality results are met on time. - Coordinates
activities and works in strong partnership with Regional HR staff and
other in-country HR staff as needed. - Perform
any other duties as assigned.
Qualifications, Skills and
Experience:
- The
applicant should hold a Master’s degree with five (5) years or a
Bachelor’s degree with seven (7) years of relevant working experience in
Human Resources and/or Administration is required preferably with a busy
international organization. - Three
or more years’ experience in area of human resources administration. - At
least three (3) year experience in a supervisory position – in area of
human resources or administration. - The
applicant should be a Mature individual who possesses strong
interpersonal/ relationship building skills. - Strong
leadership, analytical and organizational skills; demonstrated ability to
direct a team and subordinates, be able to work independently, and manage
a variety of activities with attention to detail. - Possess
the ability to understand and interpret policies and procedures as well as
the ability to apply them with consistency in a variety of circumstances. - Highly
creative and innovative critical thinking and problem solving skills. - Demonstrates
commitment to RTI’s mission, vision and values. - Excellent
cross-cultural communication and interpersonal skills demonstrated by
ability to interact professionally with culturally and linguistically
diverse staff, clients and consultants. - Provides
helpful feedback and advice to others in the office. - Consistently
approaches work with energy and a positive, constructive attitude and
focuses on result for the client(s). - Solicits
feedback from staff about the impact of his/her own behavior and responds
positively to critical feedback and differing points of view. - Computer
literacy skills i.e. Advanced skills in Excel spreadsheets, as well as
Word; comfortable in a Windows PC environment. - Excellent
verbal and written communication skills in English. - Willingness
to work long hours when required. - Ability
to work under pressure and meet deadlines for reporting. - Detailed
knowledge of USG and any other key development agencies Rules and
Regulations is an advantage. - The
applicant should be familiar with current HR management principles and
practices in Uganda. - Ugandan
nationals only.
All applicants should send an
updated CV including three work related referees and cover letter to the Human
Resources Manager via E-mail to: applications@uganda-gapp.rti.org. Emails
should not exceed 2MB. The applicants must include the POSITION TITLE in the
subject line of their email.
