Organisation: Uganda
Health Marketing Group (UHMG)
Reports to: General
Manager, Product Facility
Duty Station: Kampala,
Uganda
Uganda Health Marketing Group
(UHMG) is a Company Limited by Guarantee with an NGO status, whose Vision is “A
good life for all Ugandans”. UHMG works in partnership with public, private,
and civil society institutions to improve the quality of life of Ugandans
through the provision of superior and affordable health care solutions. Using
the Good Life Platform as its launch pad, UHMG has employed uniquely designed
interventions and innovative behavior change communication approaches to raise
people’s awareness of and demand for health care services for Reproductive
Health, HIV, Malaria, and Maternal & Child Health.
Job Summary: The Warehousing and Operations Manager will be
responsible for managing the inventory and movement of products in and out of
the UHMG Warehouses and Stores. The job holder shall have the have the capacity
to work under minimum supervision, maintain systematic records, provide
oversight stores management in the regional pharmacies, ensuring the timely
smooth operations of the stock movements at all stores locations.
Key Duties and Responsibilities: The Warehousing and Operations Manager will be specifically responsible
for the following tasks:-
- Provides
overall managerial responsibility over inventory; both commercial,
consumables and third party commodities and movement of products in and
out of the UHMG Warehouses/Stores both physically and electronically. - Ensures
that regulatory requirements for drugs storage, warehouse maintenance, and
human resources are provided for, and maintained in accordance with
National Drug Authority (NDA); sets standards, ISO Quality Management
Systems as per internal and other external policies. - Installs,
and maintains security checks, controls and measures, oversights over
stocks, records, documents and personnel within the warehouse custody. - In
charge of designing and managing continuous review for the improvement the
business operations model for the warehouse part of the value chain, and
creatively achieves on high efficiency and customer satisfaction. - Plans,
organizes and supervises all resources to ensure that work flow processes
are well managed, coordinated and synergies built for high performance
levels in all aspects of the warehouse and distribution operations. - Takes
lead and accountability of all goods and assets and the deliverables of
the warehouse, and ensures that correct measures are taken for the correct
work standards, situation and procedures for effective security and safety
of both goods and humans as well as the achievement of expected results.
2. Operations Management:
- Provides
stewardship and management of overall operations that manages the value
chain and ensures achievement of minimum standard of services. - In
charge of organizing and overseeing operation fleet, offering on-site and
offsite supervision to the delivery team while liaising with the
administration, sales and finance team. - Continuously
evaluates operations model with reference to market demands, benchmarks
with market leaders and suggests new operations strategies to ensure
building competitive edge in the industry. - Evaluates
UHMG market presence, distribution location and reach and suggest
effective ways of meeting the demands of customers in various territory
and sector. - Prepares
and sends weekly warehouse and operations activity reports of all physical
stocks including closing stock for each product, stock-in-hand that is
invoiced but not delivered, expired stocks, damaged stocks (if any), and
opening balance for each product for the following month.
3. Quality Management: Provides quality assurance to the stores and
warehouse-related activities in line with the ISO standards.
4. Strategic Leadership and
Human Resource Management:
- Supervises,
mentors and motivates staff in the department and builds their capacities
in line with the organizational strategy and policies. - Actively
promotes a results-based performance management evaluation system,
ensuring that key targets are achieved in line with the organization
objectives.
Qualifications, Skills and Experience:
- The
candidate should hold a Bachelor’s Degree in Pharmacy, degree in Logistics
and Supply-Chain Management, business management, Post Graduate Diploma or
Masters in Business Administration or Management Sciences, Procurement and
Stores; - Highly
computer literate with hands-on experience in warehousing, stores,
distribution and software packages to manage inventory and stock movement
electronically is a must; - Be
a Member of a professional body; CIPS, CIM, ICASA, PSU. - A minimum
of five years’ experience in warehouse and supply-chain management, in a
private sector or development organization; - Strong
knowledge and understanding of stores, warehouse and distribution
management; - Past
exposure and experience in designing and running operations models; - Clean
track records with references of previously managed operations and stores.
- Be
highly motivated, focused, disciplined personality, have the drive and
dynamism to work under pressure with competing deadlines. - Possess
excellent communication, interpersonal, analytical and result-oriented
skills. - Significant
experience in managing objectives with the customer in mind; tactful,
ability to plan, organize and measure outcomes of interventions; - Exemplary
honesty, with a high level of energy and integrity, and able to work under
minimum supervision.
All qualified candidates should
send their applications with copies of Curriculum Vitae, names of three
professional referees, copies of certified academic documents, and telephone
and email contacts to: The Human Resources Manager, Uganda Health Marketing
Group Ltd.; Plot 20-21, 27-28, Martyrs Crescent, Ntinda, or to P. O. Box 4553,
Kampala, Uganda.
N.B: Hand deliveries should be submitted at the
UHMG reception.
Deadline: Friday 20th February 2015 by 4:30 pm (East African Time)
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