Organisation: United
States Peace Corps (PC)
Duty Station: Kampala, Uganda
Reports to: Safety &
Security Manager
The Peace Corps is an agency of
the United States Government, which sends American Volunteer development
workers to assist in capacity building and technical assistance activities in
over 70 countries worldwide. The United
States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads
the U.S Mission to Uganda. The Mission
is composed of several offices and organizations all working under the auspices
of the Embassy and at the direction of the Ambassador.
Among the offices operating
under the U.S Mission to Uganda are:
- United
States Agency for International Development (USAID) - Centers
for Disease Control - Peace
Corps
Job Summary: The major
responsibilities of the Safety & Security Assistant (SSA) are ensuring
security-related files are kept up-to-date; maintaining the Whereabouts
reporting system; assisting in the analysis and reporting of security
incidents; preparing reports, training materials and other resource materials
and maintaining up-to-date contact information for local and National Police,
transportation and consolidation points. In addition, the incumbent will also
act as the back-up to the Safety and Security Manager (SSM). When the SSM is
unavailable, the SSA may also be the contact point with the Peace Corps Safety
and Security Officer (PCSSO), Regional Security Advisor (RSA), Embassy security
officials and local law enforcement agencies in carrying out the
responsibilities designated in the position description or as directed by the
Country Director.
Key Duties and Responsibilities:
1. Technically supports and
Verifies Safety and Security Policy Implementation:
- In
coordination with the SSM, provides administrative support and
verification that adequate systems are functioning to support Volunteer
Safety and Security in accordance with the Peace Corps Manual as regards
to: Volunteer/Trainee Safety and Security. - Supports
the SSM and CD to ensure critical Peace Corps Regional Safety and Security
Officer recommendations are implemented appropriately and deadlines are
met. Works with the SSM to provide regular updates on implementation
progress and/or challenges to the Country Director and the Peace Corps
Regional Safety and Security Officer.
2. Safety and Security
Training:
- Supports
in the development of training materials for safety and security related
sessions during events such as Pre-Service Training (PST), In-Service
Trainings (IST), Close of Service (COS) conferences and Warden Trainings. - Co-facilitates
training sessions with the SSM as directed by the SSM or the Country
Director. May be required to facilitate training sessions in lieu of the
SSM if he/she is unavailable.
3. Assists with the support of
Home-stays and Site Identification and Mapping:
- Assists
as appropriate in the delivery of safety information to Ugandan home-stay
families before the arrival of the American Volunteers. - Supports
with Volunteer housing inspections, approvals, secures and enters data on
GPS coordinates, relevant databases and supports the SSM in mapping
Volunteer sites and consolidation points.
4. Incident Reporting and
Response:
- Provides
Volunteer support after crime incidents, such as police follow-up,
preparation of reports, accompanying Volunteers to their sites etc - As
backup may manage the security and non-medical follow up for Volunteer
incidents of sexual assault. - For
all incidents – Assists the SSM to ensure that reportable incidents are
communicated to the Country Director in accordance with policies and
procedures; assists the SSM in completing incident reports in the
Consolidated Incident Reporting System (CIRS) per the Consolidated
Incident Reporting Guidelines. - Technically
supports the SSM by entering information as needed in site history files
5. Emergency Preparedness:
- Works
in liaison with the SSM, assists the Country Director and senior staff at
Post during an emergency situation. - Assists
the SSM in developing and revising policies, training and testing
Volunteer and office emergency and security plans.
6. Analysis, Reports and Other
Communication:
- Supports
the SSM in maintaining post-crime statistics and analyzing trends - Prepares
reports and resource materials for SSM - Organizes
safety and security resources and helps maintain legible and orderly
system for collecting, compiling, filing and disseminating pertinent
safety and security information.
7. Represents the Safety and
Security Program:
- Actively
participates in staff meetings (both general staff meetings and senior
staff meetings at the discretion of the CD), discussions and activities
and makes recommendations for changes in program policy and procedures as
they relate to Volunteer safety and security - Has
knowledge of Embassy security staff and local law enforcement resources in
order to obtain updates and information on emergency/security issues at
post. Represents the Post at regularly scheduled safety and security
external meetings as needed.
8. Acts as a Duty Officer: Performs the responsibilities of a duty
officer when scheduled as part of the Post’s duty officer program rotation.
Maintains and updates the duty officer binder as needed.
9. Provides Back-up Coverage
for the SSM: Stands in as the
Acting SSM when the SSM is out of the office and unavailable (i.e. on annual
leave, sick leave or official travel) or there is a vacancy in the SSM position
10. Temporary Travel: The contactor is subject to worldwide
availability and may be requested by the Peace Corps to be reassigned or
transfered permanently to another Peace Corps Post/Headquarters or perform
temporary duties (TDY) as required and to travel to other assignments within
Peace Corps as assigned. Any such resassignment or transfer shall be subject to
agreement of the Contractor. The Statement of Work as defined will remain the
same; however the duties may be subject to change as determined by the
Contacting Officer.
11. Other Duties as Assigned: Perform other safety and security duties as
assigned by the Country Director
Qualifications, Skills and Experience: The United States Peace Corps Safety & Security Assistant (SSA) SSA
must at a minimum possess the following skills and abilities to effectively
carry out the duties of the position:
- Hold
a secondary school diploma (or local equivalent); College degree preferred - A
minimum of three or more years’ experience working with Americans or other
expatriate development organizations in Uganda - Must
be able to obtain security clearance with the US Embassy - Position
requires person who is a good listener, and is able to withhold judgement - Ability
to develop and maintain effective working relationships with other
organizations, including local law enforcement, criminal justice,
emergency management and other NGO / development agencies. - Ability
to analyze crime trends and other risks and propose mitigation strategies - Demonstrated
organizational and communiacation skills - Ability
to speak, read and write in English (Level III) is required - Familiarity
with at least one national language of Uganda in addition to English - Ability
to work with Microsoft Office Suite and other basic Computer knowledge - Ability
to conduct training and give presentations, in both English and a local
language - Past
experience working in a cross-cultural office setting, preferably with an
American or European organization - Self-starter
capable of independent work, while also appreciative and skillful in a
team setting
ALL submissions must be
electronic. (Please do not attach academic credentials to the email)
Please submit a Microsoft Word
formatted letter of interest, resume, names and contacts information for three
references to applications@ug.peacecorps.gov. Please clearly indicate the
position applied for on the subject line of your cover email. Submitted
documents become the property of Peace Corps and will not be returned. You will
be contacted ONLY if you are deem qualified. If called for an interview, you
will be expected to bring copies of your academic credentials. Finalists from
the first interview will be expected to bring a reference letter from their
Local Council (LC1) as part of the final review process.
Deadline: 5th March, 2015
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