NGO Jobs - Human Resource and Administration Officer at FIDA ~ Ugandan Jobline Jobs

Duty Station: Kampala,

Uganda

Reports

to: Director Finance

& Administration

FIDA (The Uganda Association of

Women Lawyers) was established in 1974 by a group of women lawyers with the

primary objective of promoting their professional and intellectual growth. FIDA

Uganda established its first legal aid clinic in Kampala in 1988, with the

objective of providing legal services to indigent women to enable them access

justice.

Job

Summary: The Human Resource

and Administration Officer will be responsible for supporting the Director

Finance & Administration in areas of Human resource, administration and

procurement.

Key

Duties and Responsibilities: 

1. Assist the Director Finance &

Administration in ensuring the management of Administrative services:

·        
Manage

administrative services of the institution

·        
Ensure

a healthy working environment for

·        
Ensure

a proper and efficient customer service and Front desk

·        
Ensure

staff have sufficient working tool

2. Technically support the Director

Finance and Administration in the procurement of services and goods for the organization:

·        
Prepare

an annual procurement budget

·        
Lead

the supplier prequalification process in line with the organisation policies.

·        
Carry

out procurement of service guided by the procurement policies.

·        
Maintain

internal controls related to procurement

3. Support the DFA management of Human

Resource:

·        
Oversee

the recruitment of staff as necessary

·        
Maintain

controls relating to staff recruitment in line with organization policies

·        
Manage

the Annual staff appraisal process.

·        
In

charge of developing the annual staff appraisal program

·        
Prepare

and deliver timely HR & Administration Budgets

·        
Prepare

the staff training program

·        
Manage

the process of identifying staff training needs

4. Technically support the Director

Finance & Administration in the effective and efficient management of the

payroll process:

·        
Ensure

the accurate numbers of staff are reflected on the payroll

·        
Ensure

accuracy of the payroll

·        
Make

sure there is timely payment of staff salaries

·        
Prepare

monthly staff movement (leavers and joiners) schedules

5. To support the Director Finance and

Administration in preparation of the monthly and quarterly reports:

·        
Prepare

monthly and quarterly reports for your section to feed into the Department’s

reports

·        
Mentor

and support subordinate staff

·        
Perform

any other duties as requested by the Director Finance & Administration

Qualifications,

Skills and Experience: 

·        
The

applicant should preferably hold a university degree

·        
A

minimum of four or more years’ experience in a HR and Administrative management

position in a reputable organisation

·        
Mature

enough to manage people

·        
Ability

to deliver with limited supervision

All interested candidates should send

their application and attach their detailed curriculum vitae giving three

referees and copies of academic and professional certificates to:

Certified Public Accountants

Tel: +256 741 392 610 or +256 755 831 298

Softcopy email applications can be sent

to: jobs@osillocpa.com with the job

title in the subject of Email.