Organisation: Stanbic Bank
Duty Station: Kampala, Uganda
Stanbic Bank Uganda Limited is a subsidiary of Stanbic Africa Holdings
Limited which is in turn owned by Standard Bank Group Limited (“the Group”),
Africa’s leading banking and financial services group. The Standard Bank Group
is the leading banking group focused on emerging markets. It is the largest
African banking group ranked by assets and earnings. Stanbic Bank Uganda
Limited is the largest bank in Uganda by assets and market capitalization. It
offers a full range of banking services through two business units; Personal
and Business Banking (PBB), and Corporate and Investment Banking (CIB).
Job Summary: The Officer Business Planning will be part of the
Operations team and will have the responsibility of coordinating and carrying
out comprehensive administrative support to Head of Ops and Operations senior
management team in accordance with laid down policies and procedures. The
incumbent will also offer technical support in improving the efficiency and
effectiveness of the country’s operations network and identification of
proactive opportunities for improvement.
Key Duties and Responsibilities:
1. Operational Performance:
- In charge of analysing, incoming
documentation (as laid out in line with Operations plans and KPIs) and
highlighting key matters/issues/requirements to the Operations management
team. - Responsible for coordinating and
consolidating Operations submissions for the various meetings and reports. - Drafting of presentations and other
documentation as required by the Operations Management team. - Actively participate in and coordinate
Operations Management committee forums. This includes the administrative
functions of minute taking, drafting of minutes and the agenda as well as
noting and tracking of action items. - Take part in business forums, that require
Operations representation, as mandated/required by the Head of Operations - To generate a good understanding of the
Operations business and communicate effectively at senior management
levels of engagement - Sending out communication to relevant
stakeholders on important information relating to Operations - Budgeting and planning of the operations
function - Support the activities of operations
people plan - Smooth running of the people ministries
2. Administrative Duties:
- Activity scheduling for the Head of
Operations and Senior Management, this includes travel, accommodation,
entertainment, reconciliations and workshops. - Calendar management for Head of
Operations. - Coordination of all activities/functions
planned by the Head of Operations. - Keenly tracking and following action items
for Head of Ops with the relevant stakeholders. - Minute taking for all Conference calls and
weekly follow up on the action items - Minute taking for all Head Of Operations
and Senior Management Meeting as well as weekly follow up on the action
items - Operations Petty Cash Management,
reporting, and reconciliation
- Responsible for the maintenance and
monitoring of Operations scorecards & KRIs. - Impact analysis and tracking of IT issues;
Monitoring of IT issues log (Daily/Weekly/monthly as per reporting
timetable)
- Technically support staff to ensure that
there is a highly motivated work force/ Staff engagement index - Tracking of Training & Development
(Ensure that staff have attended at least two relevant ops training as per
PDP) - Tracking, Reporting and Management of
leave schedules for Operations. - Administrative support to all people and
training programmes as well as people ministries support and communication
bridge to Head Operations
5. Cost Management: Contribution
of best practice to practical solutions to reduce Operations and overall bank
costs
- Ensures administrative procedure adequacy
and adherence to all laid out Bank Process, Procedures and Policies.
- Identifies appropriate formal and
occupational (informal) training needs and courses (internal/external) to
develop oneself. - Up-Skills oneself regarding new products
and procedures through attendance of workshops/presentations and reading
of internal and external communications
Qualifications, Skills and Experience:
- The ideal candidate should hold an Honours
Business Degree holder from a recognized University (min – 2nd class upper
or equivalent) or similar qualification - At least two to three years’ banking
experience - Strong business management and
administrative support skills - Strong in business analysis and reporting
- Good knowledge and understanding of
project planning and management - Excellent problem solving skills
- Able to resolve diverse problems in own
area, using judgment and discretion. - Able to deal efficiently with work volumes
while remaining focused on priority issues. - Resourceful, able to provide support and
give suggestions on new ways of doing things. - Planning skills
- Able to manage and prioritize tasks.
- Required follow laid-down regulations,
policies and procedures as well as operate within system parameters and
internal controls at all times. - Sound recall of procedures and previous
experiences is required. - Able to take the initiative within limits
of authority.
All candidates who wish to join the one of Africa’s biggest Banking
Groups, Standard Bank in the aforementioned capacity are encouraged to Apply
Online by visiting Link below.
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