African Initiatives for Relief and Development,Finance & Admin Assistant/Office Clerk (3 months)Jobs in Uganda - 2015

Closing date: 28 Aug 2015

Position: Assistant Administrative/ Office Clerk

Supervisor: Admin/Finance Officer

Job description:

The Assistant of Administrative and Finance Officer is responsible for:

1. Supervising and controlling the facility services such as telephone, internet, reception, security, housekeeping, etc;


2. Ensuring the office is a hospitable and welcoming place for visitors;


3. Regularly assessing the needs for purchase of stationeries, office upkeep products as per the requirements and keeping adequate stocks;


4. Researching specifications, collecting quotations and preparing supplier analysis (comparative tables) for procurement of goods and services according to AIRD regulations;


5. Ensuring the maintenance and optimization of Head Office IT infrastructure and systems;


6. Assist making travel, stay and immigration arrangements as required;


7. Assist planning the staff welfare programs & activities such as staff trainings, cultural programs, retreats, team buildings, etc;


8. Ensuring all documents are collected, kept and availed to relevant users according to the AIRD DMS system requirements;


9. Keeping up to date by-laws, regulations, rules and other critical documents of the Organization;


10. Ensuring the asset inventory is up to date according to AIRD regulations;


11. Keeping petty cash and cashbooks for all projects according to AIRD regulations;


12. Issuing cash payments for all projects according to AIRD regulations; and


13. Any other tasks as directed by Admin/Finance Officer

How to apply:Please send your CV to evelyn.n@airdinternational.org
Note: This position is for 3 months only