IFAD PRELNOR Grant Jobs - Administrative Officer at Ministry of Local Government ~ Ugandan Jobline Jobs

Organisation: Ministry of

Local Government

Funding Source: International

Fund for Agricultural Development (IFAD)

Project Name: Project for

Restoration of Livelihoods in the Northern Region (PRELNOR)

Duty Station: Kampala,

Uganda

The Government

of the Republic of Uganda has received a loan and a grant from the

International Fund for Agricultural Development (IFAD) to finance the Project

for Restoration of Livelihoods in the Northern Region (PRELNOR), and intends to

apply some of the proceeds to recruit staff to implement the project. PRELNOR

will cover the districts of Adjumani, Agago, Amuru, Gulu, Lamwo, Kitgum, Nwoya

and Pader.

The overall

goal of the PRELNOR is: Increased income, food security and reduced

vulnerability of poor rural households in the project area. This will be

through increased sustainable production, productivity and climate resilience

of smallholder farmers with increased and profitable access to domestic and

export markets.

Job Summary: The

Administrative Officer will be responsible for maintaining the project liaison

office in the Ministry of Local Government, in Kampala. The incumbent will work

in liaison with the Accountant (in the Kampala Office), to perform routine

administrative support functions such as drafting correspondence, scheduling

appointments, organizing and maintaining paper and electronic files for the

Kampala Project Office.

Key Duties and Responsibilities: 

• Prepare,
  
  proof-read and edit all project outgoing correspondence, including
  
  letters, faxes and reports;


• Expeditiously
  
  follow-up on correspondence with relevant agencies at national level in
  
  the absence of the Project Coordinator;


• In
  
  charge of preparing briefings on the project for internal use within the
  
  Ministry of Local Government, in the absence of the Project Coordinator.


• Oversight
  
  of the Project Coordinator’s calendar, whenever he/she is in Kampala.


• Support
  
  in the management of assets of the Project in the Kampala office and
  
  ensure they are in functional condition as well as put to proper use;


• Actively
  
  participate in all human resource activities including proper filing and maintenance
  
  of project’s personnel records.


• Handle
  
  micro procurements for the Kampala Office, in liaison with the Accountant


• Carryout
  
  bookings and ticketing for foreign travel under the project


• Perform
  
  any other duties as assigned by the Project Coordinator

Qualifications, Skills and Experience: 

• The
  
  Administrative Officer should hold a Bachelor’s degree in Social Sciences,
  
  Social Development, Office Administration or related course from a
  
  recognised University / Institution.


• A
  
  minimum of seven years’ experience in handling administrative/secretarial
  
  related tasks in a reputable organisation;


• Excellent
  
  track record in successfully managing and coordinating critical office
  
  workflows;


• Ability
  
  to operate standard office equipment, including but not limited to,
  
  computers, telephone systems, copiers and facsimile machines;


• High
  
  degree of integrity and sense of confidentiality.


• Excellent
  
  computer skills including competence in various packages e.g. Microsoft
  
  Word, Excel, PowerPoint, etc.

All suitably

qualified and interested candidates should send their applications accompanied

with detailed curriculum vitae, copies of academic certificates, transcripts

and testimonials including names and addresses of three referees to: Ag.

Permanent Secretary, Ministry of Local Government, Worker’s House, 3rd Floor,

P.O. Box 7037 Kampala. Uganda

Deadline: 14th August, 2015