Manager Procurement and Administration Job Opportunity - Tropical Bank Limited ~ Ugandan Jobline Jobs

Organisation: Tropical Bank

Limited

Duty Station:  Kampala, Uganda

Reports to: Head Human

Resource and Administration

Tropical Bank Limited

was established in 1973 under the name Libyan Arab Uganda Bank for Foreign

Trade and Development. Tropical Bank Limited is jointly owned by the

Governments of the Republic of Uganda 0.03% and the Libyan Foreign Bank (LFB)

99.97% of Paid-up Capital.

The Bank

provides professional and personalized commercial banking services to various

sectors of the economy including financial support to Parastatals, Corporates,

Small and Medium Enterprises, Individuals, and Non-Governmental Organisations.

Job Summary: The Manager

Procurement and Administration will support the bank steering the procurement

and administration process by; collating procurement and administration  requests, selecting suppliers and devising

solutions for the request; obtaining and evaluating orders; facilitating

approvals for all procurements  and

request; preparing purchase orders and ensuring that items are received in

accordance with the order specifications. The incumbent will also maintain

office services including transportation, house-keeping; maintenance; contracts

with suppliers and contractors, rental agreement so as to maintain required

standards of operational efficiency for the bank.

Key Duties and Responsibilities: 

·        
Take overall leadership of the team including:

performance management; Work scheduling, organizing; and planning;

·        
Assist in the development, implementation and

monitoring the annual Procurement plan, in close coordination with all business

unit.

·        
Render support and steer the annual budgeting

process on overheads and capex;

·        
Regularly review requisitions against budget, track

savings, and exceptional approvals.

·        
Lead and drive initiatives to reduce costs and improve

operational efficiency.

·        
Collate, evaluate and process requisitions from user

departments.

·        
In charge of evaluating and, where applicable,

negotiating offers from pre-qualified suppliers through laid down Procurement

Policy and procedures, in a timely manner and at lowest total cost of ownership

without compromising quality.

·        
In charge of implementing approved long-term supply

contracts while complying with terms and conditions when placing orders.

·        
Establish ideal stock and re-order levels for

commonly purchased items such as stationery and office refreshments, and

streamline procurement process to reduce on administrative effort.

·        
Maintain regular price lists and conduct periodic

market surveys to establish cost of goods and services in the market.

·        
Develop and maintain a database of quality suppliers

by: Identifying, pre-qualifying and appraising suppliers and recommending

qualified suppliers for approval.

·        
Actively monitor supplier performance and make

recommendations for discontinuation of under-performing suppliers;

·        
Ensure timely, orderly disposal of obsolete items,

seeking the best possible value for money in order to rid premises of unused

furniture and equipment.

·        
Work closely with Finance and IT, maintain small

equipment register and log transfers of equipment and furniture between

premises.

·        
Ensure adequate repairs and maintenance contracts in

place to preserve furniture and equipment in good condition, control

obsolescence, and operate within approved health and safety standards.

·        
Maintain premises in good conditions of cleanliness

and safety in accordance with Health and Safety policy.

·        
Coordinate transport services and maintain vehicles

in good working condition while controlling maintenance and repair costs.

·        
Documentation and filing: ensure timely update

of procedural documentation (procedures manual) in line with changes in

operating processes and internal control requirements.

Qualifications, Skills and

Experience: 

·        
The ideal candidate should preferably hold a University

graduate in Business Administration, Procurement, Commerce, Logistics or

similar discipline.

·        
Possession of Professional qualification in

Procurement such as CIPS will be an advantage.

·        
Five or more years’ experience in a medium to large

institution, preferably in the banking sector.

·        
Detailed knowledge and understanding of procurement

best practices, policies, controls and procedures.

·        
Excellent oral and written communication,

influencing, negotiation and interpersonal skills.

·        
A good team leader able to motivate and develop a

strong team, and lead change initiatives.

·        
Self-starter with strong organization, time

management and administrative skills.

·        
Excellent analytical and numeracy skills,

problem-solving mindset and ability to make effective use of spreadsheets, databases

and MS Office products.

·        
Commercial sense and knowledge of company business

requirements.

·        
High integrity and strong character.

If your

qualifications and experience match those described above please send a

detailed application together with your CV, copies of your academic

certificates and transcripts and a cover 

letter of not more than 2 pages explaining why you consider yourself to

be the best suited candidate.

Head- Human

Resource & Admin,

Plot 54 Lugogo

Bypass (Rotary Avenue)

Deadline: 14th August, 2015 by 4PM