Non-profit Careers - Finance Manager at Benedictine Eye Hospital ~ Ugandan Jobline Jobs

Organisation: Benedictine

Eye Hospital

Benedictine Eye Hospital (BEH)

is a Private Not-For-Profit service of the Benedictine Monastery of Tororo,

Uganda.The mission of Benedictine Eye Hospital is to improve the social

economic status of the society through prevention of visual impairments and the

treatment, rehabilitation and empowerment of persons with disability (with

special focus on children).

Job Summary: The Finance

Manager will primarily be responsible for all financial and accounting

functions of the Hospital in compliance with the legal and legislative

requirements, general accounting standards and external donor requirements. The

incumbent will be expected to play a key role in strategic direction and the

development of policies, procedures and projects relating to financial and

administrative matters, and is responsible for the day to day management of the

finance staff.

Key Duties and Responsibilities: 

• Regularly
  
  review and develop up to date Finance policies and procedures and oversee
  
  implementation of and compliance with all such policies;


• Actively
  
  monitor the implementation of internal controls across the organization to
  
  manage risks and ensure compliance with internal policies and general
  
  accounting standards;


• Support
  
  the Hospital director in preparing Hospital Annual Budget and budget applications
  
  for the board approval and ensure adequate budget financing plan is in
  
  place;


• Manage
  
  all Cash Receipts and Payments; organize and coordinate all cash and
  
  cheque deposits to the bank and ensure that Journals are written up daily
  
  and balanced;


• Ensure
  
  that Daily and Monthly Reconciliations are done for Cash at Hand, at Bank,
  
  Debtors, Creditors, and other subsidiary accounts as well as periodic cash
  
  flow projections;


• In
  
  charge of preparing the timely financial reports as required by different
  
  donors, Senior Management Team and Executive Board in the formats required
  
  by the Hospital Standards (Financial Manual)


• Maintain
  
  proper and updated record of hospital assets (fixed and movable) and
  
  prepare a detailed and comprehensive Annual Financial Report, inclusive of
  
  monetary value of stocks and fixed assets that facilitates external audit.


• Provide
  
  timely and appropriate financial advice to the Hospital Director and
  
  Senior Management Team to ensure that expenditures are in line with the
  
  budget and recommend improvements in financial system;


• Approve
  
  processing of in-house loan and advances payments to staff and ensure
  
  capture of disbursed advances and loans into the payroll system;


• Administering
  
  the Hospital Staff Welfare system in the payroll system based on updates
  
  from the Welfare Committee.


• Work
  
  closely with the bank to rectify key issues and effecting payments through
  
  the bank;


• Ensure
  
  punctual, accurate and updated payroll system as well as participate in
  
  review of salaries;


• Ensure
  
  that general fiscal regulations are adhered to and that statutory payments
  
  are effected within the set time limits.


• Make
  
  follow-up on Debtors, invoice all partner organizations and ensure that
  
  all Creditors bills are settled promptly;


• Actively
  
  facilitate the work of the Internal and External Auditors by providing all
  
  the relevant required information as and when needed including periodical
  
  stock taking;


• Maintain
  
  and develop financial controls, accounting systems and tools to address
  
  variances (shortages and excesses) to ensure update of services billed as
  
  well as generate service costs and review price lists (costing);


• Participate
  
  in the procurement team, to provide advice and ensure best practices in
  
  financial management and other concerns are well managed;


• Supervise,
  
  mentor and train all accounts staff as well as carrying out staff
  
  appraisals;


• Sign
  
  supporting documents for the departmental purchases to confirm that they
  
  have been reviewed;


• Perform
  
  any other duties as assigned by the Immediate Supervisor

• Hospital
  
  Annual Budget and budget applications provided;


• Daily
  
  Cash Receipts and Payments Journals written and balanced at the end of
  
  each month;


• Cash
  
  at Hand, at Bank, Debtors, Creditors, and other subsidiary accounts
  
  regularly reconciled;


• Timely
  
  Financial reports provided to the Hospital Director, Senior Management
  
  Team, and the Board as may be requested;


• Provide
  
  monthly management accounts, and Timely and appropriate financial advice
  
  provided to the Hospital Director & Senior Management Team and Donors;


• Appropriate
  
  costing and price lists for services generated, implemented and updated in
  
  the patients’ database;


• An
  
  accurate and updated punctual payroll maintained in line with the set
  
  guidelines;


• Internal
  
  and External Audits including periodical stock taking facilitated with
  
  required information as and when needed. Follow up on the implementation
  
  of recommendations;


• Consistent
  
  controls ensured; variances established, reported and action taken.

Qualifications, Skills and Experience: 

• The
  
  applicant must hold a Bachelor’s degree in Finance, Commerce or Business
  
  Administration (Accounting option) or its equivalent. Possession of a
  
  Master’s degree in accountancy science is an added advantage ;


• Full
  
  accounting professional certification from a recognized awarding institution
  
  such as ACCA, CIMA, CFA, CPA (U), CPA (K) or equivalent is preferred.


• A
  
  minimum of ten years’ experience in finance and accounting of a hospital
  
  or a reputable organization, Three years in a senior management role in a
  
  health care facility would be mandatory;


• Prior
  
  NGO experience is preferred specifically on grants and projects
  
  management;


• Excellent
  
  Computer literacy with a sound knowledge of Microsoft office applications
  
  such as Word, excel & power point;


• Excellent
  
  knowledge of cost accounting;


• Working
  
  knowledge and prior experience in the management and oversight of complex
  
  budgets and donor grants;


• Effective
  
  communication and interpersonal skills;


• Ability
  
  to lead strategic and operational people initiatives and processes;


• Excellent
  
  time management and organizational ability


• Professional
  
  work approach and attitude;


• A
  
  high level of integrity, superior judgment and ethical standards;


• Proven
  
  ability to work autonomously and in a team based environment;


• Ability
  
  to manage high volume workloads with attention to detail.

All suitably qualified and

interested candidates should e-mail an updated CV and cover letter explaining

suitability for the post including three professional referees with the

position you are applying for in the subject line to: application@ppg.co.ug.

NB: The

attachments should not exceed 2 MB will not be considered.

Deadline: 14th August, 2015 by 5PM