Project Support Officer. – Uganda Registration Services Bureau (URSB) - 2015

Project Name: Competitive and Enterprise Development Project (CEDP)

Funding Source: World Bank

Reports to: Information and Communications Technology (ICT) Specialist

The Project Support Officer will provide timely support to the Project Management team and help them to deliver on the project outputs on time, within budget and within the required quality. The incumbent will also be responsible for setting up and monitoring submissions to the coordination office, providing first point of contact for general enquiries, organizing and taking minutes at scheduled meetings and to input, retrieve and present information using a computer.

Key Duties and Responsibilities:
· Providing administrative and project support and assistance to the project team
· In charge of updating work plans and assisting with preparation of reports
· Supporting the Project Office Team in reporting and forecasting
· In charge of organizing project meetings and other relevant forums on request including facilitation like invitations, facilities booking, agenda production, minute-taking and issuing.
· The incumbent will also build and strengthen working relationships with clients, suppliers, or company employees outside the immediate work area to exchange information.
· Maintains project calendar.
· Arranges project-related travel and/or events.
· Generates simple documents, such as letters, memos, spreadsheets and presentations.
· Supports the Project Team in the planning and execution of work schedules, project reviews, and project/programme highlight reports.
· Responsible for ensuring that all project documentation is stored logically and securely in accordance with agreed document management processes.
· Render support in the procurement of goods and services, including raising requisitions, tracking purchase orders, processing receipts, budget monitoring and maintenance of all associated records.
· Work closely with all parties (including IT colleagues, users, departments and system suppliers) on issues that arise during the project life cycle.

Qualifications, Skills and Experience:
· The ideal candidate for the World Bank Project Support Officer vacancy should hold an honors Bachelor’s degree in Public Administration, International Relations, Mass communication, Law or equivalent from a recognized university. Possession of a Master’s Degree in Business Administration, Public relations, International Relations Public Policy or Planning and Management discipline or equivalent is a requirement. The candidate must have good evidence of working within a Project environment, with a strong administrative background.
· Project management training and skills is an added advantage
· A minimum of four years working experience gained with government/ or large and reputable private or donor funded organization, with vast knowledge of government policies and private sector.
· Successful candidates will show the ability to think clearly and calmly when faced with issues or problems.
· The candidate must also demonstrate an ability to work to stringent deadlines and able to show initiative/ideas to constantly improve services.
· Possess the ability to prioritize tasks and manage time effectively to meet tight deadlines
· Good planning and organizational skills
· Computer literacy i.e. excellent word processing, spreadsheet, database and internet research skills. Proficiency in Microsoft Word, Excel, PowerPoint skills
· Good problem solving, negotiation and follow-up skills
· Excellent interpersonal skills – verbal and written communication
· Judgment, discretion, initiative, ability to work independently
· Flexibility and ability to learn quickly
· Keen attention to detail and active listening skills
· Solutions-oriented with ability to work in a high intensity work environment
· Ability to work well with all levels of internal management and staff, as well as outside clients and vendors and to interact professionally with a diverse group of clients and staff