Administrative Assistant Jobs - National Housing and Construction Company Limited (NHCC) ~ Ugandan Jobline Jobs

Organization: National

Housing and Construction Company Limited (NHCC)

Duty Station: Kampala,

Uganda

Reports to: Head of

Section – Legal

The National

Housing and Construction Company Limited (NHCC) was founded in 1964 and is a

Ugandan construction and real estate management company, partly owned by the

Uganda Government. The Company’s mandate is to increase the housing stock in

the country, rehabilitate the housing industry and encourage Ugandans to own

homes in an organized environment.

Job Summary: The Administrative

Assistant will support the National Housing and Construction Company through

the oversight of the office and ensure that all secretarial services and other

requirements pertaining to the functioning of the department are adequately

handled.

Key Duties and Responsibilities: 

·        
The incumbent will receive and read incoming mail

and ensure its direction to the correct person for further action.

·        
Receive and read outgoing mail and ensure its

direction to the correct person for further action.

·        
Type correspondence and ensure its proper

distribution or dispatch.

·        
Type correspondence from various raw sources such as

manual drafts, dictations, e-mail or verbal instructions.

·        
Take minutes of meetings and distribute as directed.

·        
Stay abreast with all current on-going activities by

reading files and correspondence in order to be effective in supporting

officers to whom he/she is responsible.

·        
Actively monitor and maintain daily schedules,

dairies, travel plans, appointments, etc. for the department.

·        
Receive calls and visitors and direct them or take

messages appropriately.

·        
Ensure proper records management by maintaining an

efficient filing and retrieval system.

·        
Ensure availability of stationery.

·        
Take responsibility for equipment in the office and

report any repairs required.

·        
Prepare reports and returns as required.

·        
Perform any other job related activities as may be

requested by user departments/ Management.

Qualifications, Skills and

Experience: 

·        
The ideal candidate should hold a Bachelor’s degree

in Secretarial Studies or its equivalent from a recognized University.

·        
At least three years’ experience as a

Stenographer/Secretary in a busy office, in a large and reputable public or

private sector organization.

·        
Computer literacy skills and proficient in Ms Word,

Excel, and PowerPoint.

·        
Excellent communication skills, both oral and

written

·        
Friendly and willing to help

·        
At ease with people from all strata of society, both

the general public and within the company

·        
Ability to coordinate multiple tasks at any given

time

·        
Well-developed customer care skills

·        
Must be able to work under minimum supervision

·        
Self confidence

·        
Excellent interpersonal relations

All interested

candidates are encouraged to send their applications clearly marked

“Application for the position of Administrative Assistant and accompanied by detailed

Curriculum Vitae, copies of testimonials & three professional referees

should be addressed to;

The Chief Human

Resource Officer,

Plot 5, 7th

Street, Industrial Area,

Email to:

info@nhcc.co.ug

Deadline: 25^th September, 2015

by 4.00p.m (Local time)