Fresher United States US Embassy Jobs - Procurement Assistant ~ Ugandan Jobline Jobs

Organisation: United States

Embassy, US Mission in Uganda

Duty Station: Kampala,

Uganda

Salary Grade: FP-7; FSN- 7

(Ugshs 39,776,655 to 57,966,365 p.a. inclusive of allowances)    

Welcome to the

United States Embassy in Kampala, Uganda. 

The United States has enjoyed diplomatic relations with Uganda for over

30 years.  Ambassador Scott H. DeLisi

currently heads the U.S Mission to Uganda. 

The Mission is composed of several offices and organizations all working

under the auspices of the Embassy and at the direction of the Ambassador.

Among the

offices operating under the U.S Mission to Uganda are:

·        
United States Agency for International Development

(USAID)

·        
Centers for Disease Control (CDC)

·        
Peace Corps (PC)

Job Summary: The Procurement

Assistant will support the United States US Embassy through the day-to-day

procurement duties from inception of acquisition to final rendering upon

receipts.

Key Duties and Responsibilities:  

·        
The incumbent will carry out price/backup research

for cutting and typing of Purchase Orders. Backup research is carried out by

faxes, telegrams, telephone and catalogue reviews.

·        
Follow-up orders: Request for

acknowledgements and expected time of delivery. In case of partial deliveries,

ensure that orders are fully supplied. Handled mainly by faxes, letters, telegrams

and telephone calls.

·        
Keenly verify invoices by ensuring that they tally

with both the Receiving Report and Purchase Orders. Once verified, process

payment by attaching copies of the Receiving Reports and invoices to the original

Purchase order which is then forwarded to FMO.

·        
The incumbent will file procurement documents and correspondence

in accordance with established filing system. Take and place telephone calls to

vendor requesting for invoices, follow-ups on deliveries, price inquiries and

ensuring that contracts are administered as stipulated. Obtain competitive

price quotations from both local and offshore vendors.

Qualifications, Skills and Experience:

NOTE:  All

applicants must address each selection criterion detailed below with specific

and comprehensive information supporting each item.

·        
The ideal candidate for the United States US Embassy

employees should preferably hold an Honors Degree in Procurement and Logistics

Management or Purchasing and Supply Management is required.

·        
At least two years relevant experience in

procurement related work is required with emphasis on practical and hands-on

responsibility.

·        
Broad working knowledge of procurement regulations,

instructions and procedures, use of catalogs, contracting procedures and

practices, good knowledge of local market practices and pricing customs is

required.

·        
Working knowledge of U.S. Government regulations and

their application to specific situations, in-depth use of catalogs and

equipment indexes is required.

·        
Excellent organizational skills, sense of

priorities, ability to understand and process various types of documents, and

computer skills in various programs.

·        
Language Requirement:  Level IV (good working knowledge) English

ability is required.

All those

interested in working with the US mission in Kampala should send their

applications and strictly adhere to the following:

·        
Universal Application for Employment as a Locally

Employed Staff or Family Member (DS-174) Download it Here.

·        
A current resume or curriculum vitae.

·        
Candidates who claim US Veterans preference must provide

a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans

preference must submit documentation confirming eligibility for a conditional

preference in hiring with their application.

·        
Any other documentation (e.g. essays,

transcripts/certificates, awards) that addresses the qualification requirements

of the position as listed above.

By email at

KampalaHR@state.gov.

NB: Only electronic submissions will be accepted and

only shortlisted candidates will be contacted.

Please clearly

indicate the position applied for in the subject area of the email submission.

Please use

standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and

please send all documents in one file attachment.

Telephone:  0414-306001/259-791/5

Deadline: 4^th

October, 2015

The US Mission

in Kampala provides equal opportunity and fair and equitable treatment in

employment to all people without regard to race, color religion, sex, national

origin, age, disability, political affiliation, marital status, or sexual

orientation.  The Department of State

also strives to achieve equal employment opportunity in all personnel

operations through continuing diversity enhancement programs.