Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Vacancy Announcement Number: 15-ADM-RSCE-47184-F-ENTEBBE
(M)
Reports to: Chief Regional
Service Centre
The Regional
Service Centre Steering Committee is the decision-making body for RSCE, in
compliance with General Assembly resolutions, United Nations Secretariat rules
and regulations, strategic guidance from United Nations Headquarters and
oversight bodies. The Steering Committee consults with the Global Field Support
Strategy Implementation Coordination Team, as required.
The Regional
Service Centre, as approved by the Member States, is owned, managed and staffed
by the regional missions it serves. This framework reinforces the existing
missions’ chain of command structures and lines of authority in a manner that
does not create an additional layer between Headquarters and the regional
missions. It also ensures that staffing for RSCE will be achieved through the
redeployment of resources from the regional missions it serves.
Job Summary: The Deputy
Chief RSCE will support the Chief of the RSCE in the overall management of
support services to all Centre components by planning, coordinating and
delivering administrative and logistical services including management of staff
and budgetary resources. The Deputy Chief RSCE serves as the focal point and
advisor to the Chief RSCE and other Centre staff on all matters pertaining to
the administration and delivery of services to all components of the Centre.
The Deputy Chief RSCE will also be in charge of developing and implementing a
service optimization programme to promote continuous improvement in the quality
and delivery of services to Centre’ clients.
Key Duties and Responsibilities: Within
delegated authority, the Deputy Chief RSCE will be responsible for the
following duties:
·
Significantly contributes to the implementation of
the Centre/office mandate by providing the necessary managerial, logistical and
administrative support required for the fulfillment of the mandate;
·
Establishes a set of sound policies, procedures
practices, standards and tools that are consistent with UN policy and practice
in order to ensure proper budget, accounting, financial, property and human
resources management and control;
·
The incumbent also ensures the development,
preparation, coordination and monitoring of overall work plans, strategies and
programs for the administrative and service support activities of the Centre
and takes the lead in securing the required human and financial resources for
the Centre;
·
Regularly advocates and ensures, through
collaboration with all stakeholders, the implementation of the Global Field
Support Strategy and other relevant DFS or Organisational strategic initiatives
and allows for efficiencies wherever possible;
·
Works closely with eth Chief to promote the
achievement of the mandate for integrated Centre operations including
contributions of UN Agencies, Funds and Programmes within UN rules and
regulations;
·
Offers direction, support and assistance to senior
administrative and logistical support staff, audit and evaluation services as
appropriate;
·
The incumbent also ensures provision of guidance,
performance evaluation, supervision and mentoring to all administrative and
support service staff in the areas of his/her responsibility;
·
Provides effective management of human, financial
and material resources of the Centre;
·
Certifies Centre expenditure as the authority
delegated by the UN Controller;
·
Fills in for the Chief RSCE during her absence;
·
Performs any other related duties as assigned by the
Chief RSCE.
Qualifications, Skills and
Experience:
·
The ideal candidate for the aforementioned United
Nations Deputy Chief RSCE should hold an advanced university degree (Masters or
equivalent) in business or public administration, human resources management,
finance, accounting, or related area. A
first-level university degree in combination with two additional years of
qualifying experience may be accepted in lieu of the advanced university
degree.
·
A minimum of ten years of progressively responsible
experience in administration, human resource management, finance, accounting,
logistics, or related area. Finance experience and/or qualifications must be
sufficient to meet Department of Management (DM) requirements for
certification.
·
Prior experience working with UN rules and
procedures is desirable. United Nations experience, particularly with a United
Nations field operation and/or professional experience with an UN agency in the
field, is highly desirable.
·
Languages: English and
French are the working languages of the United Nations Secretariat. For the
position advertised, fluency in oral and written English is required.
·
Professionalism: Demonstrates
professional competence and mastery of principles, techniques and practices
related to the seasoned, effective specialized advice in a broad range of human
resources, financial, logistical, procurement and administrative areas to the
Chief RSCE; ability to ensure adequate preparation of reports or rationale with
respect to key logistics and administrative decisions; proven abilities to
represent the Organization before governmental counterparts and UN legislative
committees, strong negotiation and conflict-resolution skills. Shows pride in
work and achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
·
Communication: Speaks and
writes clearly and effectively; listens to others, correctly interprets messages
from others and responds appropriately; asks questions to clarify, and exhibits
interest in having two-way communication; tailors language, tone, style and
format to match audience; demonstrates openness in sharing information and
keeping people informed.
·
Managing Performance: Delegates the
appropriate responsibility, accountability and decision-making authority; makes
sure that roles, responsibilities and reporting lines are clear to each staff
member; accurately judges the amount of time and resources needed to accomplish
a task and matches task to skills; monitors progress against milestones and
deadlines; regularly discusses performance and provides feedback and coaching
to staff; encourages risk-taking and supports creativity and initiative; actively
supports the development and career aspirations of staff; appraises performance
fairly.
·
Judgment/Decision-making: Identifies
the key issues in a complex situation, and comes to the heart of the problem
quickly; gathers relevant information before making a decision; considers
positive and negative impacts of decisions prior to making them; takes
decisions with an eye to the impact on others and on the Organization; proposes
a course of action or makes a recommendation based on all available information;
checks assumptions against facts; determines that the actions proposed will
satisfy the expressed and underlying needs for the decision; makes tough
decisions when necessary.
NB: The United Nations does not charge a fee at any
stage of the recruitment process (application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts.
All suitably
qualified and interested candidates who wish to join the United Nations
Regional Service Centre (RSCE) in the aforementioned capacity should Apply
Online at the web link below.
Deadline: 9th September, 2015
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