University Registrar Employment Opportunity - Victoria University (VU) ~ Ugandan Jobline Jobs

Organisation: Victoria

University (VU)

Duty Station: Kampala,

Uganda

Reports to: Vice

Chancellor

Victoria

University is a state-of-the- art world class cosmopolitan university located

in the heart of Kampala with a multi-cultural student population and are

licensed and accredited by the National Council for Higher Education (NCHE),

offering the best practical and high quality education in the regional markets.

Victoria University stands out as a pivot of academic excellence, with a fresh

and intellectually thriving environment that nurtures critical and progressive

thinkers. Our programmes include: – Foundation Program; Certificate & Short

Courses, Diploma Courses; Under Graduate Programs, Executive & Professional

Programs such as IP3 Accredited Certifications.

Job Summary: The University

Registrar will be responsible for the supervision and management of all

administrative and operational functions of the Office of the Registrar. The

Registrar ensures the integrity, accuracy, and security of all academic records

of current and former students; facilitates effective student registration and

enrollment; builds secure student data files and sets policy and procedure for

their responsible use; maintains up-to-date course schedules, catalogs, and

final examination schedules; manages efficient use of classrooms; and

supervises and maintains the degree audit systems. The Registrar is responsible

for all academic aspects of the student journey at the University, from

enrolment to graduation including quality assurance.

Key Duties and Responsibilities: 

·        
The University Registrar will ensure good order and

an atmosphere conducive to academic activity by producing timely and accurate

statistics, class rosters, grades, certifications and other reports, and will

serve as a “watch dog” for academic policies.

·        
The University Registrar will also ensure good order

and an atmosphere conducive to academic activity by producing timely and

accurate statistics, class rosters, grades, certifications and other reports,

and will serve as a “watch dog” for academic policies.

·        
The job holder will work with other senior

professional service staff in relation to student services to support a

progressively better student experience, in support of the University’s

strategic aims.

·        
He/ She will bring relevant, senior experience of

student administration and support, combined with an excellent understanding of

the student journey and how it can be enhanced through the provision of first

class customer service and support.

·        
The Registrar will be responsible for collecting,

recording, maintaining and reporting of student records

·        
The University Registrar will manage the processes

for the articulation of verification of results, transfer credits, graduation

and certification of degrees, and production of official transcripts, diplomas,

and Certificates within NCHE guidelines

·        
The incumbent will also produce class and

examination schedules which, as much as possible, serve the needs and

preferences of faculty and students and will ensure that the condition of the

classrooms meets the needs of quality instruction. In addition the Registrar

will assist the faculty in its teaching through the administration of the

teacher evaluation process.

·        
The University Registrar will supervise and monitor

performance of Registry /admissions staff

·        
He/she will problem solve the research, analysis and

resolution of student disputes as they relate to records and registration

·        
The University Registrar will participate in

professional development activities and serve on University committees that

support the goals and objectives of the University.

·        
The incumbent will provide back-up for all records

in the registry department, answer phone calls, and work on special University

events

·        
Perform any other duties that may be assigned to

him/her professionally from time to time

Qualifications, Skills and

Experience: 

·        
The ideal candidate should preferably hold a good Master’s

degree in Business Administration, Management, or a related field.

·        
At least three years of successful supervisory

experience in a people-oriented environment

·        
A minimum of three years’ experience of working

directly with students in an academic environment will be an added advantage.

·        
Broad knowledge and understanding of the application

of technology to deliver Records and Registration services.

·        
Ability to collaborate effectively with faculty

Deans and cross-functional teams

·        
He/she should be highly organized and be able to pay

attention to detail

·        
A positive attitude and ability to plan and adapt to

change

·        
Working knowledge of organizational structure,

workflow, and operating procedures.

·        
Strong leadership and decision making skills

·        
Excellent interpersonal, oral and written

communication skills

·        
Good team leader and a team player.

All suitably

qualified applicants should hand deliver a cover letter, an updated copy of

your resume with contacts of three referees and copies of your academic

documents to:

Victoria

University, Plot 1-13 Victoria Towers,

OR E-mail to:

vacancy@vu.ac.ug

Deadline: 26^th September 2015