Earn 39m Annually as Finance and Administration Coordinator at Restless Development ~ Ugandan Jobline Jobs

Organisation: Restless

Development

Reports to: Finance and

Administration Manager

Duty Station: Jinja, Uganda

Salary: Annual Gross UGX 39,555,138

Restless

Development is an international non-profit organization which is embarking on

becoming the global banner carrier for youth-led development; demonstrating at

the grassroots and policy levels that young people can and must play a lead

role in development. Over the past five years, Restless Development has more

than tripled the size of its budgets and programmes, and has been repeatedly

cited as a model of best practice in youth-led development by the World Bank,

DFID, UNICEF and others.

Job Summary: The Finance

and Administration Coordinator will work closely with the Finance and

Administration Manager to ensure the effective financial management of the

organisation. This incumbent will render support in developing budgets and

reports for (prospective) donors, financial statements and compliance. He/she

will also support the Admin/ Logistics and Finance officer to manage the

administration and financial processes of the organisation.

Key Duties and Responsibilities: 

1.

Maintain accounting records in accordance with financial procedures: 50%

·        
Ensure all cash and bank transactions are recorded

on time and accurately with relevant authorisation in Pastel/financial force at

HO and Field offices

·        
Ensure a monthly consolidation of financial

statements

·        
Prepare payroll in time and ensure all returns are

timely filed to URA/NSSF

·        
Ensure payroll allocation is correctly done according

to timesheets and funding

·        
The incumbent will maintain the bank account and

cash safe to ensure funds are available for all authorised transactions at HO

and all field offices

·        
Conduct regular cash counts at HO and field, cash

and bank reconciliations

·        
Ensure all financial records are in line with

financial policies and ensure compliance with policies at all times

·        
Update and maintain computerised system

(Pastel/financial force) for the management of expenditures

·        
Ensure that all relevant procedures and approved

work plans/budgets.

·        
The incumbent will prepare and manage fortnightly

payment run and administer petty cash and reimbursement of staff expenses,

where appropriate.

·        
Prepare monthly debtors and creditors statement

reconciliations.

·        
Prepare and ensure Intercompany transactions are

fully reconciled between Uganda and International and other Country offices

through Financial Force

·        
Ensure that cheque books and invoices are well

accounted for and are kept in a safe and secure custody.

2.

Prepare internal and external financial reports: 20%

·        
Render support in preparing external financial

reports according to donor requirements

·        
Ensure monthly cash and bankbooks and al l administrat

ion reports are timely prepared and submitted to Head Office

·        
Prepare and submit monthly variance reports of

expenditure against budget for submission and lead on monthly Programme

coordinator budget meetings

·        
Ensure all financial reports are reconciled to the

books of accounts

·        
Carry out Quarterly field internal audits and

prepare reports as required

·        
Work with Finance and Administration Manager to

provide assistance during the Country internal and external audits, donor

assessments, etc

3.

Assist in budgeting processes: 10%

·        
Oversee the development of donor budgets for new

grant applications in close collaboration with programmes staff and fundraising

manager

·        
Support the Finance and Administration Manager in

the annual budget setting process

·        
Prepare quarterly budget reforecast according to

deadlines set

4.

Oversee account payables and receivables: 10%

·        
Ensure invoices are posted correctly and on time in

Pastel/financial force

·        
Supplier framework contracts are in place and

reconcile supplier statements

·        
Ensure staff floats and volunteers expense claims

are submitted on time

·        
Ensure claims are correctly coded, with the

appropriate supporting documentation and input into Pastel/financial force

5.

Management of staff: 10%

·        
Ensure staff have clear performance objectives and

monthly work plans

·        
Technically support and supervise outputs of staff

through line management and performance reviews

·        
Build the capacity of staff in finance as required,

including training and inducting staff, volunteers and partners

·        
Ensure financial and administration compliance to

policies and procedures

6.

Other: 5% Other duties as required. Occasionally working on weekends and which time

off in lieu can be taken

Qualifications, Skills and Experience:  

·        
The ideal candidate should hold a University degree

in accounting

·        
Hold part professional accounting qualification i.e.

ACCA/CPA/CIMA or some other recognized professional body

·        
At least three years of work experience in similar

role in financial management and administration, including management of staff

·        
Prior experience in developing budget and reports

for donors eg. EC, USAID, DFID,et

·        
Strong IT skills, including Advanced Excel

·        
Excellent written and verbal communication skills

·        
Prior experience in strategic planning and budget

setting

·        
Significant experience in training delivery and

provision of capacity building support for non-finance staff

·        
Previous experience using Pastel or Sage/Financial

Force accounting software

·        
Past experience with NGO work is desired

·        
Good multi-tasking skills is an added advantage

·        
Prior experience in managing teams is an added

advantage

·        
Personal commitment to Restless Development’s

mission and values.

All suitably

qualified and interested candidates are encouraged to send a completed

application, form, download

here and send it to: ugandajobs@restlessdevelopment.org, stating the

vacancy job title Uganda – Finance and Administration Coordinator.

Deadline: Friday 9^th October 2015

by 5pm (East Africa Time)