Organisation: United States
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Salary Grade: FSN-7 (Ugshs 39,776,655
to 57,966,365 p.a. inclusive of allowances).
Welcome to the
United States Embassy in Kampala, Uganda.
The United States has enjoyed diplomatic relations with Uganda for over
30 years. Ambassador Scott H. DeLisi
currently heads the U.S Mission to Uganda.
The Mission is composed of several offices and organizations all working
under the auspices of the Embassy and at the direction of the Ambassador.
Among the
offices operating under the U.S Mission to Uganda are:
·
United States Agency for International Development
(USAID)
·
Centers for Disease Control (CDC)
·
Peace Corps
Job Summary: The Accounting
Technician maintains official accounting records and prepares related financial
reports for State Program, one agency of large scope and diversity and several
less complex agencies all of which have more than one allotment. The incumbent
reviews and records all financial transactions from a wide variety of
documents, such as purchase orders, work orders, vouchers, journal vouchers,
transfers between appropriations, liquidation reports, and travel
authorizations. The job holder codifies a wide variety of obligating documents
by type of expense, after determining that each obligation is valid and that
funds are available. The job holder periodically reconciles records and ledgers,
computes totals and develops and prepares official monthly, quarterly, and
annual reports by allotment and sub-object status.
Key Duties and Responsibilities:
1.
Accounting Duties: 60%
·
Maintains official accounting records for assigned
accounts.
·
Reviews budget limitations and reviews funds
availability in appropriate ledgers and post cuff records to determine adequate
funding level before recording financial transactions from a wide variety of
documents, such as purchase orders, work orders, vouchers, journal vouchers,
transfers between appropriations, liquidation reports, and travel
authorizations.
·
Provides fiscal coding for a wide variety of
obligation documents by type of expense after determining that each obligation
is valid and funds are available.
·
Maintains extensive electronic cuff records on
non-post-held VIP travel fund cites to ensure there is no over-obligation of
funds provided to post.
·
Responsible for determining the legal and regulatory
limits of proposed expenditures and entering these transactions into RFMS/M.
·
The job holder is responsible for obligating and
monitoring State procurement, petty cash, recurring utilities, and VAT. This
position is responsible for meeting all Accounting ICASS Service Standards.
2.
Financial Reporting: 15%
·
Establishes, maintains and distributes on a monthly
basis the Status of Funds and Status of Obligations (P60 and 62) to enable
serviced agencies manage their funds. Answers queries from serviced agencies on
the reports, maintains obligation files and documentation to justify
obligations set up in the system that are included in the reports.
·
Prepare detailed official monthly, quarterly, and
annual reports and graphs by allotment and sub-object status.
3.
Financial Analysis: 25%
·
Periodically reviews obligations and decreases and
closes as required to maintain clean financial records and to release unused
funding for re-obligation.
·
Review and close, as appropriate, all obligations at
end of fiscal year and provide extensive end of year reconciliation reports.
·
Regularly review and alert budget analysts on
indicators of economic conditions having an effect on budget planning,
establishing “cuff” records adequate to allow analysis of obligations and
liquidations to ascertain conformance with financial plans.
Qualifications, Skills and Experience:
NOTE: All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
·
The ideal candidate should hold a University degree
in finance and accounting, commerce, business administration, marketing, statistics,
social sciences, education, social work and social administration, law, or
public administration is required.
·
A minimum of three years of progressively
responsible experience in accounts maintenance, bookkeeping and accounting technical
work with a computerized system is required.
·
Detailed working knowledge of standardized
bookkeeping, accounting procedures, process and format and the purpose and use
of accounting documents.
·
Working knowledge of accounting terminology and
codes necessary to classify transactions in an automated system is required.
·
Demonstrated ability to analyze accounts maintenance
transactions sufficiently to be able to detect errors and avoid over-obligation.
Must have the ability to analyze accounts transactions and documents,
accounting codes, and accounting structures, that involve detailed procedures
for setting up and liquidating obligations. Level II typing ability (30 wpm or
more) is required.
·
Language Proficiency: List both
English and host country language(s) by level and specialization. Level IV
(fluent – written and spoken) English ability and Level II (limited knowledge)
of local language (Luganda) is required.
All those
interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
·
Universal Application for Employment as a Locally
Employed Staff or Family Member (DS-174), Download it Here.
·
A current resume or curriculum vitae.
·
Candidates who claim US Veterans preference must
provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans
preference must submit documentation confirming eligibility for a conditional
preference in hiring with their application.
·
Any other documentation (e.g. essays,
transcripts/certificates, awards) that addresses the qualification requirements
of the position as listed above.
By email at
KampalaHR@state.gov
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
Please clearly
indicate the position applied for in the subject area of the email submission.
Please use
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and
please send all documents in one file attachment.
Telephone: 0414-306001/259-791/5
Deadline: 3rd November 2015
The US Mission
in Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation. The Department of State
also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.
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