GAVI Project Accountant Job Placement - Ministry of Health

Organisation: Ministry of

Health

Funding Source: Global

Alliance for Vaccine and Immunization (GAVI)

Duty Station: Kampala,

Uganda

The Government

of The Republic of Uganda has received financing from the Global Alliance for

Vaccine and Immunization (GAVI) towards the cost of the Health Systems

Strengthening and immunization strengthening in Uganda.

Job Summary: The Project

Accountant will manage all the Project Financial Management activities in

accordance with the institutional arrangements of Government of Uganda and GAVI

Alliance. The primary objective of this job role is to ensure timely and

accurate implementation of all financial management activities of the Project.

Key Duties and Responsibilities: 

·        
Carry-out the day to day financial operations of the

Project in accordance with GAVI’s grant terms and conditions and Government of

Uganda laws and regulations

·        
Compile quarterly and annually budgets, monitor and

report on financial trends, and prepare replenishment applications to Ministry

of Finance, Planning and Economic Development, the Principal Recipient as per

the guidelines.

·        
Responsible for capturing data in the financial

management system to enable accurate generation of reports

·        
Produce within agreed time frames and in standard

formats, financial statements and financial management reports.

·        
Prepare and update an Asset Register for review by

the Finance Manager on a quarterly basis

·        
Prepare and update the Advances register for review

by the Finance Manager on a monthly basis. Ensure that advances are accounted

for in a timely manner.

·        
The incumbent will be responsible for carrying out bank

reconciliation for review by the supervisor.

·        
Prepare and submit quarterly, adhoc and annual

financial reports.

·        
Implement adequate internal controls for management

of project financial and physical resources to ensure effectiveness, efficiency

and economic use of the resources

·        
Evaluate the projects financial performance against

projected/ Government of Uganda and GAVI funding obligations for the

determination of expenditure priorities and timely replenishment of funds.

·        
The incumbent will also manage the disbursement of

all project funds for project activities to sub-recipients, suppliers and staff

in accordance with the existing internal controls to ensure avoidance of fraud,

theft and financial mismanagement. Ensure that all transactions and expenditure

is supported by valid third party supporting documents.

·        
Ensure timely payment to service providers, and

promptly report any challenges in the payment system to the Project Coordinator

and Finance Manager Focal Co-ordination Office ( FCO).

·        
Prepare documentation and support the process for

external, internal and value for money audits under the supervision of the

Finance Manager, FCO.

·        
Work closely with the desk officers in the various

ministries and institutions on financial matters, particularly the Ministry of

Finance, Planning and Economic Development (MoFPED), Auditor General and

Accountant General and the GAVI Technical Assistant.

·        
Ensure compliance with the GoU/GAVI MoU, PFA,

Financial Guidelines and other applicable GoU and Donor regulations.

·        
Mentor, train and orient staff of the MoH and the

Districts in the financial management guidelines for use of GAVI Cash grants.

·        
Perform any other duties as may be assigned by the

Supervisor.

Key Performance Indicators:

·        
Developing financial plans and budgets for the

project in consultation with the Finance Manager and Program Manager

·        
Development and implementation of project internal

controls for the proper management of project financial and physical resources.

·        
Managing disbursement of funds for project

activities in liaison with the head of accounts and GAVI TAs.

·        
Ensure timely payment to service providers.

·        
Preparation of monthly, quarterly and annually

financial reports as per reporting requirements.

·        
Periodic evaluation of the project financial

performance against the project objectives.

·        
Arranging and coordinating execution of annual

project audits.

Qualifications, Skills and

Experience: 

·        
The ideal candidate should preferably hold a

bachelor’s degree in Commerce (Accounting option), Business Administration

(Accounting option), Accounting, Finance or its equivalent from a recognized

university. Possession of a post graduate Qualification in Financial Management

or related field is an added advantage.

·        
Possession of professional accounting qualification

i.e. ACCA or CPA or its equivalent is a MUST.

·        
A minimum of five years of hands-on experience in

financial management or related accounting duties in a busy public or private

organization.

·        
Previous experience working with large GoU /Donor

funded Projects for at least four years.

·        
Computer literacy i.e. proficiency in various

software including accounting packages like: IFMIS, Navision and Sun systems is

an added advantage.

·        
Knowledge of multi-lateral institutions financial

management procedures.

·        
Excellent interpersonal and management skills and

ability to work with teams at all levels. Evidence of training in leadership

and management skills is added advantage.

·        
An exposure in the management of funds in various governmental

or private sector organizations is an essential requirement.

·        
High level of integrity and governance as proven by

written testimonials from previous assignments would be requirement.

All suitably

qualified and interested candidates are encouraged to send their applications

addressed to the Permanent Secretary, MOH to the address below;

Plot 6 Lourdel

Road, Room C101,

Deadline: 30^th November 2015