2 UN Procurement Officer Jobs - United Nations Office of Central Support Services (OCSS)

Organization: United

Nations Office of Central Support Services (OCSS)

Duty

Station: Entebbe, Uganda

Job

Opening Number: 16-Procurement-DM OCSS-51255-R-ENTEBBE (X)

The Office of

Central Support Services (OCSS) ensures continued efficient, effective and

high-quality support for substantive programmes in the areas of procurement,

office space management facilities operation, broad casting support and oversees

property management. Central support is also provided in the areas of travel

and transportation, mail and pouch services, records management, commercial

activities, and business continuity management. In addition, OCSS is

responsible for the United Nations Postal Administration and the United Nations

Archives.

Key

Duties and Responsibilities:  Within limits

of delegated authority and under the direct supervision of Chief, Regional

Procurement Office in Entebbe, Uganda and the overall supervision of Chief,

Field Procurement Service, the Procurement Officer will be responsible for the

following duties:

·        
Serves as a senior procurement and contracting

expert in the Regional Procurement Office (RPO) with responsibility for the

world-wide procurement of a wide variety of supplies and services associated

with highly complex (technically and legally) contracts and procurement

activities; may lead procurement work for a segment of a central or large

peace-keeping program.

·        
Regularly analyzes and evaluates procurement

requests and ensures appropriateness of technical specifications.

·        
Offers technical support on procurement activities

to officials of substantive units during all phases of the procurement cycle.

·        
Develops and prepares highly complex contracts for

procurement of non-routine and technologically advanced commodities or

long-range services; issues international tender invitations; evaluates

responses to tender, and makes recommendations for finalization of purchases

and award of contracts; signs procurement orders up to the authorized limit,

and, in cases where the amount exceeds authorized signature authority, prepares

submissions to the Contracts Committee for review and subsequent approval by

the authorized official.

·        
Develops new tactical approaches to contracts, as

well as new methods for their application, based on market research.

·        
Prepares a variety of procurement-related

documents, correspondences and reports, analyzes the existing practices and

procedures and contributes to development of institutional procurement policies

and procedures; develops standards and criteria for the evaluation of goods,

services, supplier capacity, etc.

·        
Maintains under constant examination production

patterns in exporting countries; evaluates the productive capacities and

performance of manufacturers to identify supply sources.

·        
Establishes approaches for negotiations and

conducts or coordinates all phases of negotiations with all concerned parties,

including the negotiation of disputes arising from contracts.

·        
The incumbent may also carry out consultancy missions

to the field.

·        
Provides direction and guidance to more junior

staff.

·        
Perform any other duties as and when required.

Qualifications,

Skills and Experience: 

·        
The ideal candidate for the United Nations Office

of Central Support Services (OCSS) Procurement Officer career opportunity

should hold an Advanced university degree (Master’s degree or equivalent) in

business administration, public administration, commerce, supply chain, law or

a related field. A first-level university degree in combination with two

additional years of qualifying experience may be accepted in lieu of the

advanced university degree.

·        
At least seven years of progressively responsible

experience in procurement, contract management, or administration in the public

or private sector, of which at least five years should be directly related to

first-hand procurement preferably at the international level, is required.

·        
Languages: Fluency in

one of the working languages of the UN Secretariat, English or French, (both

oral and written) is required; knowledge of the other is desirable. Knowledge

of another UN official language is an advantage.

·        
Professionalism: Knowledge of

internationally recognized procurement standards and of all phases of

international procurement techniques and operations used in contracting for

highly complex and technologically advanced goods and services. Knowledge of

contract law and expertise in handling complex procurement and contract issues.

Knowledge of quantitative methods to measure supplier capacity systems and

ability to identify sources of supply, market trends and pricing. Ability to

shape and influence agreements with requisitioning units and vendors. Ability

to apply technical expertise to resolve a range of complex and/or sensitive

issues/problems. Ability to develop procurement policies, procedures and new

programmes. Shows pride in work and in achievements; demonstrates professional

competence and mastery of subject matter; is conscientious and efficient in

meeting commitments, observing deadlines and achieving results; is motivated by

professional rather than personal concerns; shows persistence when faced with

difficult problems or challenges; remains calm in stressful situations. Takes

responsibility for incorporating gender perspectives and ensuring the equal

participation of women and men in all areas of work.

·        
Planning

and Organizing: Develops clear goals that are consistent with

agreed strategies; identifies priority activities and assignments; adjusts

priorities as required; allocates appropriate amount of time and resources for

completing work; foresees risks and allows for contingencies when planning;

monitors and adjusts plans and actions as necessary; uses time efficiently.

·        
Accountability: Takes

ownership of all responsibilities and honours commitments; delivers outputs for

which one has responsibility within prescribed time, cost and quality

standards; operates in compliance with organizational regulations and rules;

supports subordinates, provides oversight and takes responsibility for

delegated assignments; takes personal responsibility for his/her own

shortcomings and those of the work unit, where applicable.

·        
Client

Orientation: Considers all those to whom services are provided

to be “clients” and seeks to see things from clients’ point of view;

establishes and maintains productive partnerships with clients by gaining their

trust and respect; identifies clients’ needs and matches them to appropriate

solutions; monitors ongoing developments inside and outside the clients’

environment to keep informed and anticipate problems; keeps clients informed of

progress or setbacks in projects; meets timeline for delivery of products or

services to client.

·        
Leadership: Serves as a

role model that other people want to follow. Empowers others to translate

vision into results. Is proactive in developing strategies to accomplish

objectives. Establishes and maintains relationships with a broad range of

people to understand needs and gain support. Anticipates and resolves conflicts

by pursuing mutually agreeable solutions. Drives for change and improvement;

does not accept the status quo. Shows the courage to take unpopular stands.

NB:

The United Nations does not charge a fee at any stage of the recruitment

process (Application, interview meeting, processing, or training). The United

Nations does not concern itself with information on applicants’ bank accounts.

All suitably

qualified and interested candidates desiring to serve the United Nations Office

of Central Support Services (OCSS) as the Procurement Officer should express

their interest by visiting the UN recruitment website and clicking Apply Now.

Deadline: 1st April, 2016