3 No Experience Personal Secretary Career Jobs - Ministry of Public Service

Organisation:  Ministry

of Public Service

Duty Station: Kampala, Uganda

Ref. No.: HRM 56/272/01 [38]

Salary Scale: Uganda Government Scale U4

The

Public Service Commission was established under the provisions of Article

165(1) of the 1995 Constitution. The Public Service Commission has a mission “To

provide Government with employees of the right caliber, in right numbers,

placed in the right jobs at the right time.”

Key Duties and Responsibilities: 

• In charge of taking dictations and
  
  transcribing by typing and presenting accurate and error free work for
  
  signature and transmission;


• Typing reports;


• Responsible for ensuring timely responses to
  
  inquiries and correspondences to and from the Officer;


• Organizing meetings, taking minutes and
  
  conveying decisions of such meetings to the relevant Officers/Offices;


• In charge of ensuring that relevant documents
  
  for Meetings and Speeches are timely produced and organized;


• Filing Minutes, correspondences and other
  
  documents;


• Receiving callers either in person or on
  
  telephone and making appointments by keeping the Senior Officer’s diary up
  
  to date;


• In charge of maintaining files in proper
  
  order and in accordance with security and office procedures;


• Assuming responsibility and day to day operations
  
  of office functions;


• Drafting letters and other material of simple
  
  or routine nature;


• Replying simple inquiries and invitations;


• Supervising other Secretarial Staff and
  
  support staff for the office


• Responsible for professional development of
  
  Secretarial Staff in the Ministry/Department


• Perform any other duties as may be assigned
  
  from time to time.

Qualifications, Skills and Experience: 

• The ideal candidates for the Personal
  
  Secretary Career Jobs should be Ugandans holding: EITHER: an Honours
  
  Bachelor’s Degree in Secretarial Studies (B.SES), or any other relevant
  
  qualification in Secretarial studies from a recognized
  
  University/Institution. Possession of a Post Graduate Diploma in a related
  
  discipline will be an added advantage. OR An Ordinary Level Certificate
  
  with at least two (2) Credits including English Language and 3 Passes,
  
  UNEB Certificate or Diploma in Secretarial Studies or equivalent
  
  qualification from a recognized Institution with the following subjects:
  
  Business Communication Stage III, Typewriting Stage III (50WPM), Shorthand
  
  Stage II (80/90 WPM), Office Management and Computer Skills using several
  
  packages like Word Processing, Spread Sheets and Data-base Management.


• Possession of qualifications and skills in
  
  Principles of Accounts II, Economics II or Commerce II, Certificate in
  
  Public Relations and knowledge of using various office machines like fax,
  
  photocopiers and audio equipment shall be an added advantage.


• Age: Above 21 years

• High Degree of Ethics and Integrity


• Excellent interpersonal skills


• Good communication and computer Skills


• Proven ability to adapt to multi-cultural
  
  setting


• High degree of innovation concern for
  
  quality, standards technical


• Proven ability to coach subordinates and
  
  report writing skills


• Strategic thinking


• Good negotiation skills


• Good team building, innovation and concern
  
  for quality and standards.

All

suitably qualified and interested Ugandan candidates are encouraged to fill in

applications in triplicate and submit them to the Secretary, Public Service

Commission, P.O. Box 7080, Kampala, Uganda. The Application and Summary Forms

are obtainable from the Public Service Commission Office, 2nd Floor, Farmers

House, Parliament Avenue, Kampala, Ministry/Department Headquarters and

District Service Commission Offices, or can be downloaded from the PSC website,
download here.

Hand written applications are also acceptable.

Application

forms should bear the title of the post followed by the Reference Number

specified against the vacancy. The appropriate Advert Title e.g. “PSC External

Advert. No. 1/2016” should be indicated in capital letters on the top of each

first page of the Public Service Form No. 3 (2008). Applicants should attach

three sets of photocopies of their certificates and testimonials. Applicants

subsequently shortlisted for oral interviews shall be required to present

certified copies and originals of their academic transcripts and certificates at

the time of sitting the Oral Interviews and their names will be shown on the

PSC website and on  the PSC noticeboard.

Applicants

should attach three (3) recent certified passport size photographs and should

apply for a maximum of only two (2) posts clearly indicating the first and

second choice on the application.

NB: Serving officers already appointed in the Public

Service shall not be considered for this entry level position.  

Deadline: 15^th April, 2016