Finance Officer NGO Job Vacancies - Mercy Corps

Organisation: Mercy

Corps

Duty Station:  Uganda

Reports to: Senior Finance Officer

About Mercy

Corps: 

Mercy Corps is an

International NGO that exists to alleviate poverty and oppression by helping

people build secure, productive and just communities. Mercy Corps has been

fully registered in Uganda as an operational NGO. Currently Mercy Corps has an

office in Kampala and is implementing Food Security programs which comprises of

Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation

Management Program in North and North Eastern Uganda.

Job Summary: The Mercy Corps

Field Finance officer will be responsible for the assigned field office

finances, compliance, budget monitoring, reporting, resources management,

coordination with others, etc. He/she is also responsible for updating and

tracking all assets and finance files.

• Follow all Mercy Corps policies,
  
  procedures, grant compliance and documentation requirements.


• Implement and Make sure all Mercy Corps
  
  FFM, procurement, assets mgt, HR policies and procedures are implemented.


• Implement and Make sure all respective
  
  donors and local Gov’t rules and regulations are respected.


• Make sure that there is compliance with
  
  GAAPs, Ugandan and US law and standard accounting practice.


• Responsible for monitoring costs as per
  
  the available grant and budget details and monthly budgets vs actual
  
  reports.


• Provide on-going orientation, training and
  
  support to all Mercy Corps program and finance staff on Mercy Corps and
  
  respective donor’s rules and regulations.


• Review and track all grants/budget
  
  purchases and contracts and other commitments for the office.


• Provide financial review for all advances,
  
  purchase requests, quotation analysis, purchase orders, expense report,
  
  payment requests and others within his/her limit.


• Code all expenditures following the
  
  standard chart of accounts, coded budget and record to the accounting
  
  software or recording system and send to main office for review and
  
  posting every week.


• Match invoices with GRN and other required
  
  documents.


• Prepare weekly and monthly cash
  
  requirement for the office, send to main office and make sure sufficient
  
  cash is available for the office.


• Manage cash and bank payments, record them
  
  and reconcile with bank statements and cash counts.


• Make surprise, weekly and monthly cash
  
  counts and document them as per the current MC policy.


• Reconcile bank balances with bank
  
  statement, all advances and send to main office with month end
  
  transactions and report.


• Make sure all field level income taxes,
  
  withholding taxes, VAT and other taxes are withheld and paid accordingly.


• Collect all staff timesheets, review them,
  
  prepare summary and send them to main office every month.


• Actively participate in preparation of
  
  operating and grant budgets.


• Make frequent site visits and work with
  
  the program team for physical check and to ensure payments are being made
  
  accordingly and procurements are properly made whenever necessary.


• Maintain all donor files and ensure they
  
  are well labeled, fully updated with all contracts, submitted reports,
  
  governing clauses and all other relevant documents.


• Be adaptable and flexible to take new
  
  tasks and new assignments as requested from time to time.


• Assist other finance functions and offices
  
  when ever need arises.


• Perform any other tasks to be assigned by
  
  the supervisor.

• The candidate should possess a Bachelor’s
  
  degree or its equivalent in accounting or finance is required


• Four or more years’ experience in grants
  
  and financial management and accounting.


• Detailed knowledge and understanding of
  
  donor rules and regulations is required.


• Three or more years’ international NGO/PVO
  
  experience is preferred.


• Strong accounting skills and experience,
  
  including management of the general ledger, journal entries, payroll,
  
  payables and balance sheet.


• Demonstrated experience and skill with
  
  financial reports preparation and presentation and proven ability to
  
  translate technical financial data into informative reports


• Advanced computer skills in MS Office
  
  programs, particularly Excel and accounting software experience.


• Prior management experience and strong
  
  organizational skills preferred.


• Excellent oral and written English skills

How to Apply:

All suitably qualified and interested candidates should send

their applications including a cover letter clearly stating your salary

requirements, CV (with 3 referees), and copies of academic

qualifications/certificates to the  Human

Resource Manager, Kampala Head Office in Nsambya Estate Road, Kampala Head

Office in Nsambya on Plot 1102 Nsambya Estate Road. Kampala, Uganda. E-mailed

applications with cover letter to: mcjobs@ug.mercycorps.org will

also be accepted. 

NB: Only short-listed candidates will be

contacted by Mercy Corps. Female Candidates are encouraged to apply.