Procurement and Administration Officer Job Careers - Kampala Club Limited

• Initiating, developing and implementing the
  
  procurement policies and procedures.


• Work closely with end user departments and
  
  collating their procurement requirements


• In charge of monitoring and ensuring
  
  compliance with the procurement policies and regulations


• Responsible for the preparation of request
  
  for quotations according to the specifications of the items / services
  
  required


• Preparing Local Purchase Orders, following up
  
  for appropriate approvals and issuing them to suppliers


• Work closely with suppliers and users to
  
  ensure timely delivery of goods and services as per the contractual terms
  
  and conditions


• Proper record keeping and maintaining files
  
  of all procurement and supplies management records


• Preparing and submitting periodical
  
  procurement reports


• Ensuring that internal customer and supplier
  
  relationships are maintained well to deliver breakthrough performance in
  
  cost, service and quality


• Providing technical advice to staff and the
  
  Procurement Sub Committee


• Work closely with the Finance Department to
  
  ensure availability of procurement funds and timely payment to suppliers


• Attending to inquiries from bidders and
  
  suppliers


• Collaborating with user departments by
  
  providing feedback on the status of their procurement requisitions


• Maintaining an up-to-date database of
  
  suppliers and service providers

• Setting-up and maintenance of a central
  
  filing system for the office in collaboration with the Office Attendant


• Supervising the Office Attendant in making
  
  arrangements for meetings, drafting routine correspondence; typing and
  
  formatting minutes and other documents; as well as routing correspondence
  
  to relevant staff


• Supervising the Staff Cook to ensure that
  
  staff meals are prepared and served efficiently and effectively


• Coordinating and ensuring timely availability
  
  of office supplies, stationery, consumables and kitchen supplies


• Monitoring the condition of office equipment
  
  and liaising with service providers to ensure that the equipment are in
  
  good working condition at all times


• Managing the petty cash in accordance with
  
  the financial and procurement policies

• Creating personnel files for the newly
  
  employed staff, and ensuring all the relevant documents are filed in
  
  collaboration with the Office Attendant


• Coordinating recruitment of new staff in
  
  consultation with the staff welfare subcommittee


• Responding to enquiries and providing
  
  information and advice to staff regarding their entitlements, processes,
  
  and practices, conditions of service, duties and responsibilities and
  
  entitlements under the staff rules and regulations


• Preparing and monitoring office personnel
  
  leave plans to ensure continuous workflow while other staff are on leave


• Perform any other lawful duties that may be
  
  assigned by the Supervisor

 Qualifications, Skills and Experience: 

• The applicant should hold an Honours Degree
  
  in a Procurement and Supply Chain Management area.


• At least three years’ working experience in a
  
  busy environment.


• Possess excellent interpersonal and communication
  
  skills.


• Proven ability to work under pressure, and
  
  with limited supervision


• Highly computer literate with proven
  
  expertise in the use of MS Windows applications.