Organisation: United States
Embassy, US Mission in Uganda
Salary Grade: FSN-10 (Ugshs 88,050,617 to 128,626,328 p.a.inclusive of allowances).
Vacancy Number: 36-16
Duty Station: Entebbe,
Uganda
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International Development (USAID)
- Centers for Disease Control (CDC)
- Peace Corps
The Centers for Disease Control and Prevention (CDC) is an
international public health agency engaged in HIV prevention and care programs
and research activities in Uganda. CDC
offers excellent career opportunities for professional growth, training, and
collaboration with other health professionals. The main CDC offices are located
at the Uganda Virus Research Institute (UVRI) in Entebbe. CDC is an agency of
the United States Mission in Uganda.”
Job Summary: The CDC Public
Health Administrative Management Specialist – Cooperative Agreements will be
one of four specialists responsible for oversight at the post level of the
administrative aspects of the agency’s cooperative agreements portfolio. The
incumbent’s administrative role extends throughout the life cycle of the
implementing instrument, beginning with funding proposal preparation, initial
award and carrying through to close out. These administrative functions provide
the infrastructure for effective and coordinated implementation, monitoring and
overall administrative management of the Centers for Disease Control and
Prevention (CDC) PEPFAR-funded and other public health programmatic activities
carried out by implementing partners in Uganda.
Key Duties and Responsibilities:
1. Management of
Administrative Activities for Cooperative Agreements (70%)
- The incumbent is one of the agency’s
administrative specialists for cooperative agreements and the liaison with
the agency headquarters grants and acquisition office on technical reviews
and funding awards. This role requires that the job holder be thoroughly
acquainted with the purpose, terms, conditions and the respective roles
and responsibilities of the recipient, the program manager and the
Contracting Officer’s Technical Representative (COTR) or Agreements
Officer’s Technical Representative (AOTR). Job holder’s portfolio includes
ten grants, contracts and cooperative agreements with an annual portfolio
value of approximately $30 million. - The job holder coordinates within a team
concept with agency deputies, team leads, public health specialists and implementing/cooperating
partners to make sure that programs are conducted according to the terms
and conditions in the notice of award and that USG funds are appropriately
utilized. Job holder works closely with program managers and program
activity liaisons on quarterly monitoring activities, supplemental awards
reviews, and requests for extensions. The jobholder also provides detailed
procedural advice and guidance to other members of the administrative
management team on how to coordinate the review of all applications,
supplemental awards, requests for extensions and funding for technical and
budget soundness. - The incumbent provides suggestions to implementing
partners on how to develop financial controls, quarterly and annual budget
plans for the project and how to adhere to reporting requirements. - The incumbent develops solutions with implementing
partners and program managers for resolution of recordkeeping
discrepancies. - The job holder serves as administrative
liaison with the agency headquarters grants and acquisitions office to
ensure all necessary documents are complete and submitted in a timely
manner. - The incumbent closely tracks reports on supported
cooperative agreement activities (quarterly reports, continuation
applications, supplemental applications, and financial status reports). - The incumbent provides written
recommendations to the agency headquarters grants office, the program
manager and the COTR/AOTR when any changes to the program description,
technical provisions and/or any other term or condition of the award are
necessary, along with a justification for the proposed action.
2. Records Management of
Implementing Agreements (30%)
- Serves as the central source responsible for
the management of an electronic or paper records system that accounts for
the at-post receipt and location of all grants, contracts and cooperative agreement
files in assigned portfolio. The records system criteria is to store
retrievable reporting/audit quality cooperative agreement files, including
funding opportunity announcements (FOA’s), applications, technical and
budget reviews of the applications, awards, financial and programmatic
reports, reprogramming requests and other supplemental documentation
associated with the cooperative agreement process from initial award to
close out of each agreement. - The incumbent will ensure that systems are in
place and maintained that provide timely notification of appropriate agency
and partner staff of deadlines for funding opportunity announcements
(FOA), deadlines for interested parties to file applications in response
to the FOA, partner continuation requests and required partner financial
reports and funding mechanisms. - Work closely with agency headquarters and
other program staff, prepares monthly and annual calendars of actions related
to the administrative management of the implementing instruments including
providing site visit schedules, routine trainings for staff and grantees,
setting deadlines for important actions necessary for grants management
(continuing applications, FOAs, supplements) and other date sensitive
elements. - Verifies that all documents related to
assigned cooperative agreements are complete and submitted to the requiring
offices in appropriate and auditable records management format. - The
incumbent develops guidelines and recommendations for cooperative agreement
recipients regarding administrative aspects of implementation, reporting and
administration of the various cooperative agreements.
Qualifications, Skills and
Experience:
NOTE: All applicants must
address each selection criterion detailed below with specific and comprehensive
information supporting each item.
- The ideal candidate for the CDC career
placement should possess a Master’s degree in public administration,
public health, international development, business administration,
management or finance is required. - At least three years of progressively
responsible administrative management experience in a public health or
international development program that includes administrative management
of acquisitions, grants, contracts or cooperative agreement documentation
and reporting, files management and exposure to external clients is required. - Detailed working knowledge of overall
management principles, guidelines and procedures related to the
administration of cooperative agreements, as well as related audit and
accounting requirements, is required. - An in-depth understanding of the structure
and functions of the CDC’s role and function in support of the President’s
Emergency Plan for AIDS Relief (PEPFAR) is required. - The job holder must also have a detailed
knowledge of the host country operational environment, including a good
understanding of host government laws and regulations regarding public
health-related implementing agreements. - Comprehensive knowledge of routine health
information systems . in developing countries, including knowledge of HIV
administrative systems is required. - Excellent communication skills, both oral
and written, are required, to include ability to write clear and concise
documents, reports, program and policy guidelines and ability to deliver
oral presentations on programmatic matters. - Excellent inter-personal skills are
required in order to coordinate with USG colleagues and
implementing/cooperating partners to ensure mutual cooperation. - Proven ability to multi-task in a
highly-detailed work environment is required. - Possess the ability to assess problems and
develop realistic solutions is required. - Ability to plan and monitor budget
expenditures to meet PEPFAR-program needs is required. - Intermediate user level of word
processing, spreadsheets and databases is required. - Keyboarding skills that include both speed
and accuracy are required. - A facility to work with higher
mathematical calculations for purposes of reporting is required.
Language required: Level IV English ability (fluent written,
spoken and reading).
All
those interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
- Download a completed and signed Universal
Application for Employment as a Locally Employed Staff, Download
it Here. - Application letter clearly specifying the
position for which you are applying; - An updated Curriculum Vitae/Resume;
- Copies of Academic Transcripts;
- Names, contact numbers, and addresses of
three (3) professional references.
Submit
Application To:
By
email at KampalaHR@state.gov
NB: Your application will be reviewed if you have
fulfilled all the requirements including submission of standard file types such
as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No
Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please
clearly indicate the position number and title you are applying for on the
DS-174 form.
The
US Mission in Kampala provides equal opportunity and fair and equitable
treatment in employment to all people without regard to race, color religion,
sex, national origin, age, disability, political affiliation, marital status,
or sexual orientation. The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.
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