Earn over 75m Annually as Office Manager at Bioversity International ~ Ugandan Jobline Jobs

• Prepare
  
  and actively monitor the annual operating budget for the Office;


• Oversee
  
  and technically support general accounting, expenditure monitoring and
  
  financial reporting office related activities including office signatories
  
  for clearance and approval;


• Manage
  
  the procurement of supplies, equipment and services including the
  
  monitoring and evaluation of vendor contracts;


• Manage
  
  all facilities maintenance, building and security, transport services and
  
  related activities; liaise with related service providers to ensure
  
  effective services;


• Working
  
  closely with the HR staff in HQ, oversee and provide hands-on support to
  
  the administrative aspects of HR-related services, including providing
  
  advice to staff on general HR matters, preparation and management of
  
  contracts for local staff; oversee the payroll for locally recruited
  
  staff, including withholding and payment of applicable taxes;


• Oversee
  
  protocol services, including liaising with the host country government
  
  with regard to matters related to the Agreement between Bioversity and the
  
  Government of Uganda; responding to administrative requests from relevant
  
  governmental agencies, including those related to special ID cards and
  
  visas for staff and dependents, customs clearances and other privileges
  
  and immunities under the Agreement;


• Works
  
  closely with HQ on the organization of internal and external audits and
  
  provide support to such audits in the Office;


• Serve
  
  as Bioversity Security Focal point for BUO;


• Serve
  
  as the focal point for organizations hosted by Bioversity in Uganda, and
  
  their staff, ensuring provision of services to the hosted entities as set
  
  forth in hosting agreements;


• Manage
  
  the provision of administrative, finance and HR services to project
  
  outreach offices as assigned (currently Burundi and DRC);


• Regularly
  
  review administrative processes and procedures to ensure services are
  
  delivered in the most efficient and effective manner, and in compliance
  
  with Bioversity policies and procedures and in compliance with national
  
  laws, and make recommendations for improvement; develop and implement
  
  related procedures and processes;


• Support,
  
  motivate and supervise a small team of support staff;


• Perform
  
  any other duties as assigned.

• The
  
  candidate should preferably hold a university degree or equivalent
  
  qualifications.


• At
  
  least seven years relevant experience in administration (including the
  
  administration of personnel), and accounting of finance. A good portion of
  
  this experience will be in the management of such functions.


• Computer
  
  proficiency in the use of Microsoft Excel and Word; working knowledge of
  
  computerized accounting packages.


• Working
  
  knowledge of and experience with Ugandan employment law.


• Knowledge
  
  of accounting and budgeting practices and procedures.


• Excellent
  
  command of the English language, both written and spoken.


• Excellent
  
  interpersonal, communications and teamwork skills, including the ability
  
  to establish and maintain effective working relationships with people of
  
  different cultural and national backgrounds.


• Possess
  
  the ability to motivate and supervise staff.


• Exceptional
  
  skills with personal organization, priority setting, problem solving and
  
  report writing.


• Ability
  
  to work with a high degree of independence within assigned areas
  
  complemented by sound judgment and initiative.


• Very
  
  strong client orientation and service approach.


• Past
  
  experience in a not-for-profit organization or academic environment is an
  
  added advantage.


• Professional
  
  financial accreditation.

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