Finance Coordinator | - 2015

Location: Juba, South Sudan

Objective 1: Finance: (Accountancy, Treasury, and Grant Management)

Responsible to assure the correct accountancy (accurate, reliable, and timely) for all bases, and according to ACF requirements.
Train finance team on how to manage the input, maintenance, and output of the entire accounting data according to ACF standards procedures.
Responsible for ensuring the proper entry and filing of records related to other missions and other HQs transactions.
Responsible to assure the cash management: Bank Accounts and Cash Books supervision and the corresponding monthly reconciliations.
Responsible for cash distribution from/to all bases.
In charge of financial planning and analysis (yearly financial analysis, monthly cash forecast, Cash TRF requests, planning of expenditures, etc.).
In coordination with HQ, responsible for ensuring the cash availability for the entire mission.
In coordination with CD, other Coordinators and HQ, work in preparing budget proposals and reports according to donor guidelines.
Continue the double filing (donors filing) for the current grant.

Objective 2: General Administration

In coordination with Coordination Team and HQ, responsible for annual review of the long-term Finance strategy.
In coordination with logistic department, make sure that all procedures regarding to purchases, reports, and filing are properly followed.
In coordination with HR department, ensure that all payroll taxes and deductions are being accounted, paid, and reconciled properly.
Responsible for assisting and responding during internal and external audits.
Perform weekly meetings with the admin and logistics team to co-ordinate objectives
Responsible for annual review of a framework for evaluating the progress of the Finance department.
Responsible for assuring that all documents related to suppliers, service providers, and any contractor (invoices, contracts, agreements, etc) are properly collected and filed.
In coordination with logistic department control and monitor the security for the entire mission.
Responsible for reviewing program and log/admin reports for potential action by the Admin department

Objective 3: To supervise finance team:

Supervision of the finance team: induction, follow up, evaluation, and promotion of positive team dynamics and motivation
Overseeing the work of finance managers in order to ensure good compliance of activities within the objectives of the mission and of proposals
Evaluation of finance managers as per the defined schedule and make recommendations to CD for their career path. Contribute to the evaluation of base admin and HoB via their relevant line managers
Develop/revise team structure and plan for ACF admin department in South Sudan, in collaboration with CD, HR Coordinator and according to evolving program needs

Objective 4: To ensure external coordination and representation:

To actively participate in external coordination meetings for finance that exist in the country
To represent ACF with local authorities in the tax and social insurance bodies as well as the Ministry of Labor and other relevant Ministries
To contribute to representation and technical discussion needed for donors

Objective 5: To ensure proper reporting:

Reporting on attended meetings or training to share with coordination team and NY as necessary
Preparing inputs for the mission monthly sitrep
Budgetary input for donor proposals and reports including budget narratives.
Prepare handover report as necessary to replacement

POSITION REQUIREMENTS

QUALIFICATIONS

Min. Bachelor’s degree in Finance, Business Administration or related field
At least 2 years of experience in humanitarian work

SKILLS & EXPERIENCE

ESSENTIAL

Excellent communication skills.
Fluent in English (professional): writing and speaking.
Excellent writing and analytical skills.
Good management and representation competencies.
Excellent influencing and negotiation skills
Experience in developing world context.
Familiarity with ACF and acceptance of ACF’s principles.
Good knowledge of donors and donor procedures.
Prior experience with capacity building of national staff whose educational level is low.

PREFERRED

Previous experience in living and working in insecure and volatile contexts
Expatriate experience.
Proven ability to work in multi-donor short term contract situations and ability to effectively juggle priorities to meet the needs of the mission