Fresher Jobs - Records Assistant at Uganda AIDS Commission (UAC) ~ Ugandan Jobline Jobs

Organisation: Uganda AIDS

Commission (UAC)

Duty Station:  Kampala, Uganda

Reports to: Human Resource

Officer

The Uganda AIDS

Commission (UAC) was established in 1992 by an Act of Parliament (Cap

208) and is

situated under the Presidency of the Republic of Uganda. The Act provides for

the

Commission to

Oversee, Plan and Coordinate AIDS Prevention and Control activities throughout Uganda

– in particular to mobilize, expedite and monitor resources for the HIV/AIDS

control programmes and activities.

Job Summary: The Records

Assistant will primarily manage UAC’s Central Registry and control the movement

of files and other documents to, from and through the Registry

Key Duties and Responsibilities:

·        
Develop and maintain an up-to-date documentation index

and filling system for the Commission

·        
Carry out subjects’ classification and grades

records accordingly

·        
The incumbent will develop and implement an

effective central file movement and tracking system

·        
Receive, classify and route inward and outward correspondences

of the commission

·        
Ensure security and safety of all UAC documents in

the registry;

·        
Carries out staff training sessions on the use of

correct registry systems and procedures

·        
Develop and disseminate guidelines for proper access

and utilization of registry files and other documents

·        
Prepares and sends timely performance reports for

the registry

Qualifications, Skills and

Experience: 

·        
The Records Assistant should preferably hold a Diploma

in Library and Information Science from a recognized awarding institution

·        
A minimum of two years’ experience at the level of a

Records Assistant in a public or reputable private organization.

·        
Excellent communication skills

·        
Skills in records and information management

·        
Application of relevant records and information

management packages

·        
Team work and interpersonal relations

·        
High degree of confidentiality and integrity

·        
Computer literacy skills

The applicants

should send a cover letter expressing interest in the job with a detailed CV, including

present position, names, addresses, and phone contacts of three professional

referees, copies of professional/educational certificates and send them to:

Plot 1-3 Salim

Bay Road Ntinda, and

Deadline: 18^th September, 2015