International NGO Jobs - Senior Program Manager at Educate! ~ Ugandan Jobline Jobs

Reports to: Program

Director
Duty Station: Kampala, Uganda

Educate!’

develops young leaders and entrepreneurs in Africa. Educate! provides a proven

mix of a leadership and entrepreneurship course, long-term mentoring, and

practical experience starting an enterprise for secondary school students.

Educate! is working with over 20,000 diverse youth across Uganda, growing to a

staff of 53 in just five years, and has already incorporated its curriculum

into Uganda’s national education system to reach 25,000 students annually. The

organization has received the Ashoka Fellowship and several international

awards and grants, proving out a program model that can be replicated across Africa.

Key Duties and Responsibilities: 

1.

Financial Oversight: 30%

·        
Create department annual budgets

·        
Prepare and submit monthly reports explaining

discrepancies in the Budget vs Actual, comparing budget to expense report.

Submit revised budgets to Program Director and suggest budget re-allocation.

·        
Submit termly projections for regional programs and

bi-weekly projections for unforeseen expenses. 

·        
Manage the half-year budget review, explaining all

causes of budget vs. actual discrepancies, and re-allocating money for second

half.

·        
Meet with Finance Department monthly to liaise on

issues of procedure compliance, school payment reports, Beyonic, cash flow, and

audits.

·        
Ensure all program coordinators submit finalized

common cost sheets to finance.

·        
Follow up on all instances of internal audit.

·        
Review and approve Program Coordinators &

Regional Officers advances.

·        
Ensure Program Coordinators and Regional Officers send

accountabilities within 2 week approval cycle.

·        
Support Regional Officers in identifying training needs

of team in the area of financial management.

·        
Ensure program coordinators have skill set and

support to approve program officer expenses.

·        
Work closely with finance on revising and improving

financial procedures for regional program activities.

·        
Manage team on strategy to uncover issues of

fraudulent and/or miss-use of funds. 

Ensure all members of programs management team follow up hold policy and

procedures in instances of fraudulent or miss-use of funds.

2.

Performance Management: 35%

·        
Set and communicate termly goals for department

·        
Draft regional meeting memo monthly for regional

meetings.  Review memo with team of

Program Coordinators and Regional Officers so they are prepared to lead the

meeting.

·        
Lead termly planning retreats with team of program

coordinators.  Review termly monitoring

reports, Internal Advisory Board feedback, and risk analysis.  Produce a termly action plan reflected in

team’s goals and monthly priorities.

·        
Lead 1:1 meetings with program coordinators

bi-weekly.  Review work plans, termly

mid-term and termly goals, and set/check in on monthly priorities.

·        
Lead 1:1 conference calls with Regional Officers

bi-weekly.  Review work plans, monitoring

plans, goals, and set/check in on monthly priorities.

·        
Conduct interviews when hiring program coordinators,

regional officers, and program officers, Create hiring guide for each position,

Create & update People Analyzer expectations for each position.

·        
Lead bi-annual staff appraisals of program

coordinators and regional officers. Complete people analyzer and submit to HR.

·        
Regularly observe program coordinators lead regional

meetings and conference calls. Provide feedback based on observation.

·        
Lead termly Mentor Feedback Retreat meeting to get

feedback on program performance from mentors. Produce report within 3 week

turnaround time, including manager/director response to suggestions.

·        
Steer termly Program Officer Feedback Retreat

meeting to get feedback on program operations and partner school

management.  Send report within 3 week

turnaround time, including manager/director response to suggestions.

·        
Lead weekly Program Managers Meeting to follow-up on

program goals, respond to program challenges, and seek input on new procedures.

·        
Approve coordinator and regional officer work plans

monthly.

·        
Conduct 3-tier management by observing PC’s and RO’s

in their role and checking in on program officers.

·        
Work with HR to review and update program officer

recruitment strategy.

·        
Oversee objectives and outline for program officer

remedial training.

·        
Advise on all issues of capacity for regional

programs team.

3.

Monitoring and Evaluation Coordination 15%

·        
Call all officers at least once per term to check-in

on program, program coordinators. Un-cover cases of corruption.

·        
Manage all evaluation activities in the program,

including program quality experiment, controls.

·        
Review mid-term M&E reports with team and create

program strategy to respond to challenge areas. 

Direct team to investigate bright spots.

·        
Meet with M&E bi-weekly to coordinate on M&E

and programs activities.  Work with

M&E to update reporting procedures, tools, or to organize trainings.

·        
Coordinate with M&E on reporting, M&E

field-based activities.

·        
Collaborate on trainings of regional programs team.

4.

Planning and Interdepartmental Coordination: 20%

·        
Create and update department annual work plan.

·        
Create and share department annual calendar.  Steer cross-department planning sessions to

help manage Program Officer Work load and priorities.

·        
Present major programs proposal at managers meeting.

·        
Routinely communicate program decisions across

departments to ensure smooth collaboration.

·        
Meet monthly with administration department and

Program Manager to discuss department needs, event management, and distribution

of materials, and any other department admin needs.

Qualifications, Skills and

Experience:          

·        
The ideal candidate must hold a Bachelor’s degree in

related field.  Applicants with a Master’s

degree preferable.

·        
At least five years’ work experience with 3 years’

experience managing a team of 5+ people.

·        
Prior experience working in East Africa preferred.

·        
Strategic planning, exceptional organizational and

planning skills. 

·        
Good people management skills. 

All suitably

qualified candidates should visit the web link below and create a profile on

the NFT Consult website by entering their e-mail addresses. Please visit web

link below and click Apply now if convinced you have the job requirements. The

applications/CVs should be prepared in English and submitted in either MS Word

or PDF format will be considered.