Administrative Assistant/Secretary - Ministry of Water and Environment (MWE)

Organization: Ministry of Water and Environment (MWE)

Duty

Station: Moroto, Uganda

Reports

to: Accountant/Administrator

The Ministry of Water and Environment

(MWE) through the Directorate of Water Development DWD) established Umbrella

Organisations (UOs) as de-concentrated units to support the Operation and

Maintenance (O&M) of the water and sanitation facilities in small towns and

rural growth centres geared towards improving their Functionality and

Sustainability. The UOs which are funded by both Government of Uganda (GoU) and

the Development Partners (DPs) are de-concentrated in six regions namely;

South- Western-Kabale, Central-Wakiso, Mid-Western- Kyenjojo, Northern-Lira,

Eastern-Mbale and Karamoja-Moroto covering the entire Country.

Key

Duties and Responsibilities: 

·        
Doing

all typing work for the Umbrella Organization whether initiated by the manager

or any other team member.

·        
Organize

and maintain office filing system.

·        
Organize

and maintain office library and store.

·        
Ensure

safety of equipment or the property entrusted to you including fax, telephones,

computers, scanner, photocopying machine and any other project stationary and

material in your charge

·        
The

job holder will also receive and dispatch the mail and keep record of incoming

and outgoing mails

·        
Render

support in setting up management meetings through the administrative officer.

·        
Ensuring

adequate office environment and general welfare of staff.

·        
Attend

to external and internal communications, official visitors and clients

·        
Perform

any other duties that may be assigned from time to time.

Qualifications,

Skills and Experience: 

·        
The

applicant should preferably hold a Diploma in Secretarial Studies.

·        
At

least three years’ experience in office management.

All candidates are encouraged to send

their applications accompanied with recent CVs detailing work experience,

present position, current remuneration, professional and educational

qualifications. Applicants must also include contact details (telephone and

email) of three (3) referees.

Ministry of Water and Environment,

Attn: Head Human Resource Management.

NB: Preference will be given

to candidates who are residents of Moroto district currently.

Deadline:

Monday, 25th January, 2016 by 5.00 pm