HR Coordinator Non-profit Careers - Action Against Hunger (ACF)

Organisation: Action Against Hunger (ACF)

Duty Station: Kampala, Uganda

Action

Against Hunger (ACF) is an International Humanitarian NGO which has been in

existence for over thirty years. ACF has been implementing Food Security and

Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in the Lango,

Acholi, West Nile and Karamoja regions of Northern Uganda.

Job Summary: The HR Coordinator will be responsible for the

design and follow up of the HR Country Strategy and overall mission strategy.

The HR Coordinator will provide overall leadership in the mission for all

matters related to Human Resources. The incumbent works under direct

supervision of the Country Director (CD).

Key Duties and Responsibilities: 

1. Ensure the mission

implement comprehensive HR policies and procedures and remains compliant with

local labour laws:

• Work in close collaboration with the Mission
  
  Coordination Team, creates an annual HR strategy for the mission.


• Keenly reviews the mission Internal
  
  Regulations, ensuring that it is compliant with the ACF policy, local
  
  labor and tax laws.


• Regularly monitors mission activity to ensure
  
  teams remain compliant with HR policies and procedures.


• Offer support to the Country Director and
  
  other supervisors whenever staff management issues require informal or
  
  formal disciplinary action, ensuring each incident is appropriately
  
  documented.

2. Ensure HR

Administration is accurately maintained as per ACF and local government

regulations: Personnel files, employment contracts and organograms

• Ensure complete and up-to-date personnel
  
  files are maintained for all locally and hired staff as well as for
  
  international staff


• Prepare and monitor the details of all local
  
  labour contracts. Ensure all staff have valid employment contracts and
  
  follows up closely with HQ the international staff documents.


• Works closely with the local authorities on
  
  all HR matters concerning local and international staff.

3. Oversees the Payroll

and Benefits Administration for the mission:

• Ensure that the following core ACF HR tools
  
  are applied to the mission salary structure: ACF Function Scale, ACF
  
  Seniority rules, and ACF benchmarking reviews


• Works with the Senior HRO and Finance Co to
  
  periodically review the salary scale to ensure it remains competitive with
  
  other local organizations and responds to increases/decreases in the local
  
  cost of living


• Works in liaison with the Finance Coordinator
  
  in the preparation and payment of the national staff payroll including
  
  salaries, special allowances, and social security contributions.


• Collaborates with Finance Coordinator for
  
  follow up of expatriate costs at mission level

4. Supports the mission’s

recruitment of national and international staff

• Regularly reviews all job descriptions at the
  
  start of the recruitment process to ensure that they are standardized
  
  across the mission. Suggests changes to the supervising manager so that
  
  they reflect the current and upcoming program needs and activities,
  
  identifying required qualifications as well as both essential and
  
  preferred selection criteria


• Implements standard and best practice
  
  recruitment procedures for all locally hired staff.


• Wherever possible, assists all program
  
  managers and coordinators with interviewing and selecting new staff
  
  (especially for new positions and key line management positions).


• Ensures updated job descriptions for all
  
  international staff positions are sent to the Head of Programs, Country
  
  Director & Sr. HR Officer at least 2 months before each end of
  
  contract date, or as soon as possible after international staff’s
  
  departure is known.

5. Identifies and

monitors staff training, development and learning needs

• Oversees the staff review process using performance
  
  appraisals and regular meetings with line managers.


• Trains and assists line managers to prepare
  
  and deliver Performance Appraisals on time


• Works with individual line managers to ensure
  
  that the training and development needs of all national staff are clearly
  
  identified and possible options discussed and implemented.

6. Communicates HR

matters both internally (within the mission) and externally (to New York HQ and

local authorities) and others

• Ensures regular meetings are held with the
  
  staff representatives.


• Prepares and submits a monthly HR report to
  
  the CD & Senior HRO.


• Meets at least twice a month (either by Skype
  
  or phone) with the Senior HRO.

Qualifications, Skills and Experience: 

• The ideal candidate for the Action Against
  
  Hunger (ACF) HR Coordinator job placement should hold a Master’s degree in
  
  Human Resources or in Social Sciences, International Relations, Psychology
  
  or any related field.


• Humanitarian field experience, preferably as
  
  a member of a country management team


• At least three to five years’ experience as
  
  an HR professional, with a sound knowledge of recruitment, payroll &
  
  benefits management, training & development, and team management.


• Previous exposure and experience
  
  communicating in different cultural work environments & with a wide
  
  diversity of cultures


• Diplomatic, able to mediate conflict in
  
  stressful conditions


• Computer literacy i.e. working knowledge of
  
  MS Office (high proficiency in Excel); comfortable working with computers
  
  with minimal IT support.


• Ability to cooperate with subordinates,
  
  colleagues and supervisory staff at all levels


• Ability to work in a stressful environment,
  
  taking initiative & prioritizing multiple tasks with minimal
  
  supervision.


• Comfortable applying HR policies consistently
  
  & tactfully


• Excellent organizational skills,
  
  detail-oriented.


• Excellent written & verbal communication
  
  skills are a must. Ability to explain complex concepts in straight-forward
  
  language


• Ability to maintain confidentiality while
  
  managing difficult HR cases


• Genuine interest in & commitment to the
  
  humanitarian principles of Action Against Hunger.


• Excellent interpersonal skills, ability to
  
  work both independently & as a member of a team.


• Fluent written & spoken English.

All

suitably qualified and interested candidates should send their applications

which should include ONLY a cover letter, CV (not more than 4 pages) with at

least three referees and a daytime telephone contract. For email applications

please note that attached documents should not be larger than 2MBs. All documents

should be zipped in one folder. Any email larger than 2MBS will not be

considered. Please send your email application to:

recruitment.ug@acf-international.org mentioning HR Coordinator in the subject

line.

Deadline: Thursday, 21st April 2016 by 5:00 pm