Organization: Management Sciences for Health (MSH)
Duty Station: Kampala, Uganda
Reports to: Operations Manager
Management
Sciences for Health (MSH) is an international non-profit health organization
composed of nearly 2500 people from more than 74 nationalities working in over
50 countries. Our mission is to
save lives and improve the health of the world’s poorest and most vulnerable
people by closing the gap between knowledge and action in public health.
Together with our partners, we are helping managers and leaders in developing
countries to create stronger management systems that improve health services
for the greatest health impact.
Job Summary: The Senior Transport & Logistics Associate leads
and manages the country driver pool and vehicle availability and allocation for
the portfolio of MSH projects in Uganda. The jobholder will primarily be responsible
for, but not limited to, oversight of insurance, inspection, registration and
operations for all MSH vehicles, providing timely vehicle repair and
maintenance, allocating drivers and vehicle resources, maintaining safe,
efficient and effective transportation services, and supervising the transport
department staff in carrying out the responsibilities of the department. The
incumbent manages external relationships with vendors, garages and technicians
on behalf of MSH Uganda. S/he ensures that the department operates as a
cohesive, neutral, functional unit that provides high-quality, responsive,
timely and cost effective services across all projects within the framework of
local laws, MSH policies and standard operating procedures, and donor
requirements.
Key Duties and Responsibilities:
- The jobholder ensures standard fleet and
vehicle operating procedures, policies and SOPs are well documented and
understood by all staff. Provide supporting, training and advice to all
MSH Uganda staff and visitors on fleet management policy and
responsibilities. - Assist with orientation and in-service
training for all MSH Uganda staff and new drivers on fleet management
& SOPs. - Ensures that vehicle deployment is performed
efficient and effectively; Check and control log sheet for each driver,
track vehicle & fuel usage and monitor fuel consumption; Handle fuel
disbursements; issue same to drivers and staff authorized to fill
vehicles. Where MSH vehicles are not available, ensures alternative
transport is availed. - Ensure all office vehicles are in high
quality condition, roadworthy and equipped with emergency supplies, e.g.
spare tires, changing tools, first aid kits, fire extinguishers, etc.
Maintain and ensure strict adherence to an efficient and effective
preventive maintenance plan for servicing and maintenance of vehicles,
ensuring service and maintenance are completed properly and in a timely
manner - Assigns appropriate vehicles with drivers for
assignments in accordance with established rules and regulations; - The incumbent will ensure that the procedures
for repair such as job order and check-out formats are completed when
vehicles are checked in and checked out of service or repairs; Approve and
justify vehicle maintenance needs before a vehicle is taken for repairs
and verify service/repairs payment requests against job order - Mentors and trains drivers on use of log
books and travel sheets, and ensures drivers comply before undertaking
trips; - Ensure that all drivers have taken technical
and driving skills test and have valid driving license before authorized
to drive MSH vehicles - Process and manage vehicle insurance,
registration and timely inspections for project vehicles - Report and manage in a timely manner any
vehicle incidents; Submit and follow up on claims in timely manner, and
update and maintain vehicle history auto claim files. Be able to travel to
the accident site to deal with the victims, driver and police through MSH
standard accident procedures. - Provide timely information on road and vehicle
travel conditions to staff - Obtain plates for new vehicles and arrange
annual inspection. - Guide the Operations Unit Manager immediately
in case of any unsafe vehicles, generators, incinerators, etc. - Arrange other modes of safe transport
(motorcycles, boats, etc.) when determined vehicles are not efficient or
appropriate for destination. - Works closely with the procurement unit in
the procurement of rented vehicles and ensures all vehicles are inspected
before they are dispatched for assignment. - Ensure timely submission of the invoice and
payment of rental vehicles in coordination with procurement unit. - Ensure timely submission of required reports
and other information. - Provide timely, cost effective, and high
quality support and service to all MSH country-based projects and
activities. - Assist to mitigate risks within fleet
management functions and rectify challenges identified. - Assist and deliver training to field offices
as needed. - Provide supervision to all transport/fleet
staff and is accountable for their performance management (including
regular results, check-ins, formal appraisals, supportive supervision,
rewards, training, coaching and career development support) - The incumbent will ensure actions are
governed by the highest standards of personal and business conduct as stipulated
in policy guidelines. - Contribute to maintaining teamwork,
discipline sound work relationships and productivity - Perform any other duties as may be assigned
from time-to-time by the Operations Manager.
Qualifications, Skills and Experience:
- The applicant should hold a relevant
Bachelor’s degree with relevant training - A minimum of three years’ experience in fleet
management. - Previous experience overseeing donor-funded
property preferred. - Possess a valid, clean computerized driving
license in classes B, CM, and DL with not less than 8 years’ driving
experience with Training in defensive driving - Knowledge and experience in design and implementation
of fleet policies - Knowledge of Uganda Road Laws and experience
ensuring adherence - Working knowledge and experience in basic
mechanics - Computer literacy and proficiency with word
processing applications especially Microsoft Excel and Word - Proven ability to maintain fleet management
database and analyze fleet management data - Excellent interpersonal skills; demonstrated
ability to interact professionally with a culturally diverse staff,
clients and consultants. - Fluency in English.
- Ability and willingness to travel
extensively.
All
suitably qualified and interested candidates who wish to join the Management
Sciences for Health in the aforementioned capacity are encouraged to Apply
Online by clicking on the link below.
Deadline: 15th April, 2016
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