Organization: Uganda Local
Governments’ Association (ULGA)
Duty Station: Kampala, Uganda
Reports to: Manager
Membership Services
The Uganda
Local Governments’ Association (ULGA) is an Association for Local Governments
in Uganda that was formed in 1994 with the mandate to unite Local Governments,
and provide them with a forum through which to come together and give each
other support and guidance to make common positions on key issues that affect
Local Governance. ULGA carries out this mandate through lobbying, advocacy and
representation of Local Governments at local, National and International fora.
Its ultimate goal is to promote and build Democratic and Accountable Local
Governments capable of delivering Efficient and Sustainable Public Services to
the people of Uganda. Our current strategic focus is in the areas of lobbying
and advocacy; institutional strengthening; increasing services to members and
facilitating local economic development.
Job Summary: The Resource
Mobilisation Officer will coordinate, monitor project implementation and
provide technical support to staff and members in resource mobilisation and
management of grants in line with donor guidelines and ULGA Policies
Key Duties and Responsibilities:
1.
Monitor and Report on progress of implementation of projects against agreed
work plans and budgets:
·
Prepare periodic project budget variance reports for
management decision making
·
Reconcile information in the ULGA systems on project
expenditures and incomes
·
Visit members at National level and field level to
review progress of implementation against agreed work plans
·
The incumbent will develop financial expenditure
tracking tools and share them with staff and members
·
Translate project budgets into ULGA budgets formats
for all successful project proposals
·
Periodically Update project budgets for activity
revisions, additional funding received and communicate the budget revisions to
the project coordinators and members
2.
Provide leadership in resource mobilisation and advise management on management
of the resources:
·
Provide direction and guidance to staff in
developing proposals and budgets that are realistic and meets all key donor
requirements
·
Interpret, train and coach staff and members in
understanding major donor funding guidelines
·
Actively contribute towards the development of
policies and financial management systems relevant to management of donor funds
·
Avail relevant financial information and support the
procurement committee in evaluation of tender documents for project purchases
·
Source for updated donor funding guidelines for all
donors and put them in user friendly formats for reference and distribution to
staff and members
3.
Consolidate and prepare timely accurate financial donor reports in line with
donor guidelines and ULGA policies and procedures:
·
Prepare consolidated financial information as per
agreed reporting formats.
·
Input financial information including income
remittances and expenditures of members into the ULGA systems
·
Follow up with the donors on project fund
remittances and arrange for timely transfer of project funds to members in line
with the budget
·
Review financial information from the members for
accuracy, and completeness against set guidelines.
·
Monitor reporting deadlines for each project and
communicate them to all project staff to ensure financial and program reports
are submitted for consolidation on time
4.
Lead the development and implementation of Association resource mobilization
strategy in line with ULGA strategy:
·
Assess the funding trends and it’s implication on
ULGA’s work and strategic positioning
·
Explore and diversify funding sources for ULGA
·
The incumbent will also develop country programme
resource mobilization strategies.
·
Review resources mobilization strategy
·
Develop and implement change management plan related
to fundraising and contract management
·
Regularly review and update risk matrix related to
fundraising and contracts management
5.
Coordinate the Management of Project related documents, maintain project
records and provide status updates to donors when required:
·
Provide information relating to projects to both
external and internal auditors, and respond to audit issues raised
·
Coordinate and provide responses to donor reports
sent or additional information requirements
·
File all project related documents for ease of
access (financial reports, contract documents, audit reports)
·
Create and update project database with relevant
project information base for existing and new projects
·
Organising of information and categorizing it for
easy access, often using specialized software for this task.
·
Responsible for grant proposal writing
·
Keeping track of prospective donors, existing donors
and previous donors
7.
Relationship Building:
·
Keep constant touch with the prospective donors
which may take an extended period of time with phone and even face to face.
·
Contact with the grant maker to ensure that all is
well.
·
Correct the weak spots or errors that may arise in
the grant proposals and documents.
·
Submitting a written request which often times only
starts the process for a grant.
8.
Research: Researching and being familiar with each granting organization on an
individual basis. Basic research includes finding and identifying likely
sources of grant revenue, and advanced research would involve analytical and
quantitative studies of prior successful grant requests
·
Keeping accurate records of applications and
payments
·
The incumbent will keep people informed about the progress
of their application
·
Administering grant payments
·
Supporting a caseload of grant holders and
monitoring their progress
·
Keeping accurate records of applications and
payments
·
Giving presentations to publicise grant schemes.
10.
Develop and manage ULGA’s donor relations in line with fundraising policies and
strategy:
·
Work with ULGA staff to compile critical donor
information from ULGA’s work and experiences to influence donor policies
·
Work with ULGA program team to synergize and share
information with other international NGOs dealing with similar donors; and
build relationships for consortium fundraising
·
Organize donor visits and coordinate donors’
involvement in ULGA processes and programmes
·
Solicit, share and report on information related to
institutional donors in liaison with staff both at the national and regional
level
·
Actively participate in and contribute to regional
fundraising forums and initiatives
·
Contribute towards the development and
implementation of a coherent international fundraising agenda.
·
Facilitate and report on progress and impact of
supporter visits, retention and marketing events and activities targeting
Uganda
·
Coordinate the implementation of ULGA policies and
guidelines related to fundraising function.
Qualifications, Skills and Experience:
·
The ideal candidate should preferably hold a Bachelor’s
degree in Commerce, Development Studies, Business Administration, Social
Sciences, Financial Management or Accounting from a recognized university
·
Relevant professional qualifications and training in
Project planning and management, Monitoring and evaluation are added advantage
·
At least three years working experience in fund
raising, accounting and finance preferably in an NGO sector
·
Knowledge of donor financial accounting procedures
·
Operations of sub grant partners/local governments
or Community based organizations
·
Budgeting and budgetary control
·
Proposal writing
·
Excellent analytical skills
·
Asset/inventory management
·
Capacity building skills
·
Good communication and networking skills
·
High level of integrity
·
Excellent interpersonal skills
·
Strategic and Analytical thinking
·
Team Work
·
Problem Solving, judgment and decision making
·
Creativity, Self-drive & Resilience
·
Leadership skills
All suitably
qualified and interested candidates should send a copy of their updated CVs
with a cover letter indicating three professional referees, two of whom should
have been direct supervisors to: ulgajobs@gmail.com
Drop your
application at our offices at:
ULGA HOUSE,
Kibuga, Block 13, Plot 136,
Najjanankumbi,
Entebbe Road, Kampala
Uganda Local
Governments Association
P.O. Box 23120,
Kampala, Uganda
Deadline: 27th November 2015
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