Finance and Administration Coordinator Careers - CooP-Uganda

Organisation: CooP-Uganda

Duty Station: Jinja, Uganda

CooP-Uganda

is a small social enterprise located in Jinja Uganda, whose vision is to

establish and execute various social enterprise bicycle projects whereby

entrepreneurs, students and health workers are empowered and equipped with

bicycles through a self-sustainable business model.

Job Summary: The Finance and Administration Coordinator will

take the overall responsibility of financial management for CooP-Uganda

including financial planning, assurance and risk management, reporting and

investment management, as well as human resources and administration

management.

Key Duties and Responsibilities: 

• Ensure appropriate finance policies, systems
  
  and procedures are maintained/ implemented.


• The jobholder will also ensure that all
  
  transactions are properly accounted for.


• Manage receipts/income, petty cash and bank
  
  accounts.


• Keenly monitor cash flow, and ensure that
  
  sufficient funds are always available in the bank.


• Manage all payments and ensure they are in
  
  line with CooP-Uganda approved activities.


• The incumbent will prepare and submit
  
  periodic and annual financial accounting reports to key users.


• Prepare monthly management reports at the end
  
  of each month.


• Render support in the preparation of budgets
  
  and accounts to donors, as requested.


• Work closely with Auditors and assist with
  
  all audits undertaken at CooP-Uganda.


• Ensure continuous improvements in the finance
  
  systems and controls.


• Ensure CooP-Uganda complies with all
  
  statutory requirements (registration, tax, returns etc.)


• Ensure that all procurements are sound and as
  
  per CooP-Uganda procedures.


• Ensure that regular financial risk management
  
  is done and recommend corrective actions.


• Ensure security of all accounting records.

• Manage the purchases, distribution, use and repairs
  
  of all assets and equipments.


• Manage stock and asset control.


• Ensure that the health, safety and security
  
  procedures are adequate and implemented.


• Ensure property maintenance and improvements
  
  are undertaken.


• Manage the day to day running of the office.


• Work closely with other agencies/government,
  
  especially on regulatory and statutory issues.


• Oversee all administrative filing and
  
  records, and archiving.


• Ensure that all key commitments with third
  
  parties are covered by written legal agreement.


• Offer technical support to the office in all
  
  other administrative matters.


• Oversee proper use and maintenance of
  
  CooP-Uganda bicycles and motor vehicles.

• Ensure all staff have valid contracts and job
  
  descriptions, and that they understand them.


• Implement performance review and performance
  
  management for supervised staff.


• Maintain the leave register.


• Manage the recruitment processes for all new
  
  staff.


• Keenly review staff training needs, and
  
  organise for them to be met.


• Maintain HR records, including staff lists,
  
  staff files and the leave register.


• Ensure compliance with local labour law
  
  regulations on all staff matters.


• Provide support to the office in all other HR
  
  matters.

• Prepare and submit regular written reports
  
  for the Manager as per laid down timelines.


• Monitor security situation and report to
  
  senior management as necessary.


• Ensure staff compliance with security
  
  guidelines.


• Work closely with partners and CooP-Africa as
  
  necessary.


• Perform any other duties that may be
  
  requested by the Manager from time to time.

Qualifications, Skills and Experience: 

• The ideal candidate for the Finance and
  
  Administration Coordinator job opportunity should preferably hold a University
  
  graduate in finance and administration or its equivalent.


• At least four years’ experience in
  
  management, planning and financial oversight.


• At least four years’ experience in personnel
  
  management, including hiring, supervision, evaluation and benefits
  
  administration.


• Proven ability to work in a proactively diverse
  
  and inclusive organization.


• Excellent, proven interpersonal, verbal and
  
  written communications skills.


• Demonstrated ability to manage and supervise
  
  a staff team.


• Proficiency with office computer equipment
  
  and software.


• Demonstrated ability to multi – task and work
  
  in a fast – paced office setting.


• Demonstrated ability to cope with conflict
  
  and stress situations.

All

candidate who wish to join as are encouraged to send their applications

highlighting how your qualifications, experience and career aspirations match

the requirements for the selected position. Please be aware that we only accept

CVs using our template, which can be obtained via the tab “Curriculum Vitae” on

our website, click here, or on

request as a Microsoft Word document via info@coop-uganda.org.

Deadline: 6^th April, 2016