Finance and Administrative Executive Job Vacancy - Zoe Recruitment

Organisation: Zoe Recruitment

Duty Station:  Kampala,

Uganda

Zoe

Recruitment is an HR consultancy company that exists to contribute to the

transformation of productivity and work ethic, by linking talent to

business/organizations, and placing people right. At Zoe we believe this then

forms the foundation for sustainable business and on a larger scale, economic

growth. Zoe would like to

recruit for a valuable client in the audit and consultancy industry.

Key Duties and Responsibilities:  

• The Finance and Administrative Executive will
  
  support the supervisor in preparing the annual budget of the firm by
  
  deadline day;


• In charge of the preparation and submission
  
  of monthly accounting reports as listed in the firm’s month end and
  
  reporting processes.  Ensuring that
  
  reporting deadlines are met and complied with.


• Maintenance of registration files of the firm
  
  and ensuring that all annual registration requirements required of the
  
  partners and firm are complied with in good time. E.g. with KCCA, ICPAU,
  
  BOU, IRA, Auditor General Etc.


• Prepare and submit expense reports – e.g.
  
  telephone reports, claims summaries, advance claims prior to payroll date
  
  of 25th of each month.  Stationery
  
  reports, etc by billing date of 1st of every month;


• Keenly review and process advance and claim
  
  forms timely.  Ensure that out of
  
  pocket policy is complied with by staff;


• Prepare IT reports usage.  Provide a monthly report on IT matters
  
  and ensure staff IT problems are resolved quickly;


• Review/supervise receptionist/administrative
  
  assistant on petty cash matters;


• Handle all procurement of the firm except for
  
  minor suppliers. Handling major service providers: One Solutions, UTL,
  
  PDM, insurance


• Ensure that clients are billed every 1st of
  
  the month and ensure timely follow up collecting on invoices sent to
  
  clients;


• Ensure compliance with all tax filing
  
  deadlines and submissions;


• Keenly track all WHT tax deductions suffered
  
  by the firm and maintain an accurate record for these for inclusion and
  
  posting in the financial records of the company;


• Admin checklist compliance.  Report to be given to partner/director
  
  on a monthly basis;


• In charge of the maintenance of staff annual
  
  leave management worksheet;


• Maintenance of property and equipment
  
  register which is submitted to partner/director on a quarterly basis for
  
  review;


• Support the secretary/receptionist with
  
  binding reports for submission to clients as well as format processing
  
  when called upon to do so.

Qualifications, Skills and Experience:  

• The applicant should hold a Bachelor’s degree
  
  in a finance field;


• Professional accounting qualification i.e. ACCA/CPA
  
  level II (minimum);


• At least two to three years’ experience
  
  working in a busy finance department; and


• Computer literacy skills i.e. practical experience
  
  using Tally and QuickBooks.


• The applicant must be organized and detailed
  
  oriented;


• Must have an analytical and questioning mind;
  


• Excellent communication skills both verbal
  
  and written;


• Good working knowledge of the URA portal with
  
  particular emphasis on tax filings including VAT, income tax, WHT, PAYE;


• Good working knowledge of the filing requirements
  
  of the Uganda Registration Services Bureau


• Excellent presentation skills;


• Good team player and understands that their
  
  role is there to support RSM staff in achieving a collective objective.


• The applicant must be a self-starter and
  
  works with little supervision

All

suitably qualified and interested candidates are encouraged to apply online

through Zoe’s e-recruitment portal at the link below together with:

• Attached copies of all academic
  
  qualifications (transcripts and certificates);


• Detailed CVs and daytime mobile telephone
  
  numbers;


• Three work references and or/academic
  
  references;

Deadline: 11^th April 2016