UN Jobs - Procurement Assistant at United Nations Mission in South Sudan (UNMISS)

Organization: United Nations Mission in South Sudan (UNMISS)

Duty Station: Entebbe, Uganda

Job Opening Number: 16-Procurement-UNMISS-58358-F-ENTEBBE (M)

Reports to:  Team

Leader and/or the Chief, Regional Procurement Office RSCE

The

United Nations Mission in South Sudan (UNMISS) was set up in 2011, with the

objective to consolidate peace and security, and help establish conditions for

development in the Republic of South Sudan, with a view to strengthening the

capacity of the Government of  South

Sudan to govern effectively and democratically and establish good relations

with its neighbours.

Key Duties and Responsibilities: 
Within limits of delegated authority, the Procurement Assistant will carry

out the following duties:

• Supervises and provides work direction and
  
  guidance to junior procurement assistants and national general service
  
  staff; manages and coordinates the activities in his/her unit or area of
  
  responsibility.


• The jobholder manages the provision of
  
  assistance to requisitioning personnel in preparing scope of work and specifications
  
  of goods and services; proposes product of substitutions consistent with
  
  requirements to achieve cost savings; determines the availability of
  
  funding sources.


• Researches the market; recommends potential
  
  sources of new procurement; interviews potential suppliers and
  
  contractors; proposes new companies for approval by the supervisor for
  
  inclusion in the registered vendors list.


• The incumbent will be tasked to produce
  
  tender documents based on the nature of the requirements and cost of
  
  procurement involved. Prepares abstracts of offers and compiles data
  
  contained in quotations, bids and proposals to determine the award. Enters
  
  into negotiation of terms and conditions of orders under the guidance of
  
  senior officer.


• Reviews and evaluates the performance of
  
  vendors and contractors; identifies any shortcomings; initiates
  
  appropriate recommendations to the Vendor Review Committee for suspension
  
  and/ or exclusion of those who fail to perform satisfactorily from any
  
  further business with the field mission.


• Prepares presentations for the Headquarters
  
  Committee on Contracts (HCC) for procurement cases involving financial
  
  commitments in excess of the delegated monetary ceilings of the RPO, for
  
  approval by the authorized official; participates in HCC meetings and
  
  provides relevant explanations and details to the Committee.


• Regularly reviews technical evaluations
  
  received from requisitioning offices and advises the designated purchasing
  
  staff on the selection of the vendor/bid/offer in accordance with related established
  
  Financial Regulations and Rules for submission to respective awarding
  
  authority.


• Prepares purchase orders and contracts and
  
  forward them for approval by the appropriate senior officer; presents the
  
  purchase order and contracts, once approved and obligated, to the
  
  successful bidders.


• Oversees the maintenance of relevant internal
  
  databases and files; monitors contractual agreements, directs provisioning
  
  contracts and inform users affected of contractual rights and obligations.
  


• Conducts the sale by auction of mission
  
  assets which have been written off the inventory and recommended for sale
  
  by property survey board action; prepares advertisements; organizes
  
  viewing of assets; receives bids; prepares documentation for the opening
  
  of bid; coordinates with the relevant section the handover of equipment
  
  once payment is made.


• The Procurement Assistant will guide and
  
  direct the development and implementation of a documentation filing system
  
  which provides transparency; proper record control; security of documentation,
  
  particularly sealed bids, which adheres to the standards and procedures
  
  outlined within the Procurement Manual.


• Performs other duties as required.

Qualifications, Skills and Experience: 

• The ideal candidate for the United Nations UNMISS
  
  Procurement Assistant job opportunity should hold a High school diploma or
  
  equivalent. Technical or vocational certificate in the field of business
  
  administration or procurement action or related fields is a requirement.


• A minimum of eight years of progressively
  
  responsible experience in procurement, contract management, contract
  
  administration or logistics and supply chain management in the public or
  
  private sector, of which at least two years should be directly related to
  
  first-hand procurement and/or contracting experience at the international
  
  level, is required.


• Procurement experience in peacekeeping
  
  missions and/ or field duty stations within the UN system would be an
  
  asset.


• Languages: English and French are the working
  
  languages of the United Nations Secretariat. For the position advertised,
  
  fluency in oral and written English is required.

Personal Competencies:

• Professionalism:
  
  In-depth grasp of leading-edge procurement techniques, practices and
  
  operations, and ability to address broader issues of procurement in terms
  
  of impact at the programme and institutional level; good working knowledge
  
  of best value for money concept and methodology, international legal
  
  procedures and instruments and contract law; expertise in handling complex
  
  procurement and the contracting of highly complex and technologically
  
  advanced products and services; proficiency in legal writing and
  
  expression and ability to prepare contracts and a variety of legal
  
  instruments and related documents; ability to develop procurement
  
  policies, procedures and new programmes; strong analytical skills to
  
  evaluate commercial offers and good knowledge of sources of supply, market
  
  trends, pricing, etc.; excellent negotiating skills in resolving conflicts
  
  and ability to shape and influence agreements with requisitioning offices
  
  and vendors; discretion and sound judgement in applying technical
  
  expertise to resolve complex and/or sensitive issues.  


• Planning& Organizing:
  
  Develops clear goals that are consistent with agreed strategies;
  
  identifies priority activities and assignments; adjusts priorities as
  
  required; allocates appropriate amount of time and resources for
  
  completing work; foresees risks and allows for contingencies when
  
  planning; monitors and adjusts plans and actions as necessary; uses time
  
  efficiently.  


• Teamwork: Works collaboratively with
  
  colleagues to achieve organizational goals; Solicits input by genuinely
  
  valuing others’ ideas and expertise; is willing to learn from others;
  
  Places team agenda before personal agenda; Supports and acts in accordance
  
  with final group decision, even when such decisions may not entirely
  
  reflect own position; Shares credit for team accomplishments and accepts
  
  joint responsibility for team shortcomings.

NB: The United Nations does not charge a fee at any

stage of the recruitment process (Application, interview meeting, processing,

or training). The United Nations does not concern itself with information on

applicants’ bank accounts.

All

suitably qualified and interested candidates desiring to serve the United

Nations Mission in South Sudan (UNMISS) in the aforementioned capacity should

express their interest by visiting the UN recruitment website and clicking

Apply Now.

Deadline: 14^th April 2016