Organization: Marie
Stopes
Duty Station: Kampala,
Uganda
Reports to: Finance
Manager
Job Reference:
REF001/02/2015
Marie Stopes International
exists to bring quality family planning and reproductive healthcare to the
world’s poorest and most vulnerable people. We’ve been delivering family
planning, safe abortion, and maternal health services for over 35 years.
Millions of women worldwide turn to us for help each year, whether in limiting
the size of their families, or avoiding dangerous complications in pregnancy or
unsafe abortion.
Job Summary: The
Financial Accountant will be responsible for the correct and appropriate
accounting and management of financial transactions of all MSU funding. The incumbent will also have the accountability
of ensuring accurate posting of internal, external and intercompany financial
transactions (supported by correct documentation), for both accounts receivable
and accounts payable. Success will be
demonstrated by the accuracy and timeliness of transaction accounting, and the
ensuring full compliance MSU financial regulations and policies.
Key Duties and Responsibilities:
1. All transactions and
financial reporting are accurately recorded and any concerns are raised on
time:
- Enter
transactions correctly and accurately into SUN. - Ensure
transactions are coded correctly and appropriately. - Ensure
that all transactions entered have the appropriate documentation and
approvals as per MSI Uganda policies and donor compliance. - Raise
any instances of incorrect documentation to the party responsible for
submission for correction and resubmission. - Raise
any concerns of misconduct or attempted misappropriation to the Finance
Manager and Finance Director for their guidance and action. - Ensure
that all transactions posted to MSI Uganda are correct and current, and
all USAID transactions are properly recorded for the previous month before
5th of the month. - Actively
support the Finance Manager to present the final MRP and monthly close by
the 10th of every month. - Render
support in the development of a quarterly pipeline forecast and financial
reports for the donor. - Perform
and present inter-company reconciliations to MSI London by the 14th of
every month - Clear
intercompany balances as part of monthly close
2. Management of Work Advance
s and Reconciliations:
- Regularly
review all advance requests to ensure correct and appropriate approvals
and documentation before posting. - Ensure
all advance requests are in accordance with MSU policies and do not exceed
individual staff limits. - Review
all reconciliations to ensure correct and appropriate approvals and
documentation before posting. - Offer
Managers, Finance Manager and HR with lists of outstanding advances and
reconciliations at the end of each month. - Raise
any instances of incorrect documentation to the party responsible for
submission for correction and resubmission. - Raise
any concerns of misconduct or attempted misappropriation to the Finance
Manager and Finance Director for their guidance and action. - Present
monthly variance and balance reports to Finance Director and Finance
Manager monthly. - Proposed
list of payroll deductions are presented to the Finance Manager by the
21st of every month with clear justifications for each staff member
deduction. - Conduct
monthly reconciliations of accounts receivable balances. - Ensure
accounts receivable invoices and financial reports are submitted with
appropriate documentation (claims, reporting, invoicing, etc). - Investigate
long outstanding balances and propose provisions or write-offs where
appropriate with proper supporting documentation. - Send
monthly corporate client reconciliation reports developed and submitted to
Finance Manager by 28th of every month.
Qualifications, Skills and Experience:
- The
ideal candidate for the career opportunity should be a professional
qualified accountant (ACA, ACCA, CIMA or CPA) - Hold
a Bachelor of Accountancy degree or equivalent - Significant
financial management experience at a similar level (donor funded and
private sector preferred) - Practical
experience with electronic accounting systems; knowledge of SUN Systems
and mobile money essential - Excellent
knowledge of financial management systems, accounting and reporting - Working
knowledge of donor contract requirements for budgeting and reporting - Ability
to perform under pressure, handle heavy workloads, and meet stringent
reporting deadlines - Keen
attention to detail - Ability
to communicate effectively at all levels - Cross-functional
team player - Proficiency
in more than one Ugandan language is desired
All candidates who wish to join
Marie Stopes are strongly encouraged to send an updated CV and cover letter by
email to jobs@mariestopes.or.ug
NB:
Please do not attach transcripts
Deadline: Friday 13th March, 2015 by 5pm
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