Logistics Officer (Open to Ugandan Nationals Only) | - 2015

PROGRAMME SUMMARY:

Mercy Corps has been operating in Uganda since 2006 and directly implements programs in the northern Districts of Pader, Agago, Kitgum, Lamwo, Kaabong, Kotido, and Abim with funding from USAID’s, Food for Peace (FFP), United States Department of Agriculture (USDA). Over the past years Mercy Corps Uganda has experienced significant growth that has resulted in the expansion into new districts and the development of more innovative alliances with international and national NGOs. Working in transitional environments, Mercy Corps is working in two regions of northern Uganda. Previously assisting IDPs and integrating well-targeted short-term humanitarian assistance, the country program is moving towards larger longer term programs that facilitate market-based approaches within a wide range of activities (livelihoods, peace building, agriculture, water and sanitation, health and nutrition, and economic development) Mercy Corps takes a very integrated approach to ensure the greatest and most sustainable impact.

GENERAL POSITION SUMMARY:

Under the guidance and supervision of the Operations Manager, the Logistics Officer is responsible for the overall Logistics Management of the Kotido Office. The Logistics Officer will make sure that all programs in the field are fully supported timely and accurately in all type of logistics needs. The Logistics Officer is the key person for all the Kotido/Abim Logistics arrangements, coordination. In addition this position will be required to perform other program support logistical duties, such as arranging flights, transportation, lodging, etc as the need arises.

ESSENTIAL JOB FUNCTIONS:

Under the guidance and supervision of the Operations Manager, the following functions are performed:

Fleet management:

Ensure that all vehicles are safe and road-worthy. Ensure that all vehicles have proper on-board vehicle documentation.
Continuous tracking of vehicle log-sheets; responsible for monthly compilation of fuel consumptions.
With the Head Driver, schedule vehicle use to meet programmatic and operational needs. Maintain vehicle movement board daily.
Oversee fuel consumption purchase and tracking including coordination with gas station(s)
Organize regular service schedules for vehicles and maintain service schedule files.
Track vehicle expenses in accordance with the respective procurement policy.
File Monthly Vehicle Consumables sheet for each vehicle separately.
Order and maintain stock of spare parts and consumables.
Manage drivers’ leave schedules ensuring smooth operation of the fleet.
Ensure drivers are licensed and trained. Participate in hiring and disciplinary measures for drivers.
Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
Ensure that accident reports are completed and filed.
Responsible for oversight of vehicle rentals including tracking of leases and payments.

Asset Management

Maintain the asset records for all vehicles/motorcycles in Kotido office and liaise with Kampala for a centralized Assets inventory of all MC Uganda offices
Ensure all the items bought that falls under Asset category in vehicles according to MC Policies are properly registered on the Asset Register with all the required information
Every month review and physically crosscheck with the drivers that all the tools are always available – any loss or damage must be reported.

File Maintenance:

All logistics and operations files must be clearly maintained and updated.
Warehouse reports (including receipts, dispatches, internal waybills, and information regarding laborers and equipment), produced and filed by month
Manuals documentation, receipts and other important documents
Copies of goods received notes for all procured items purchased in Kampala or other offices and transferred to Kotido or items for Abim and any other office transiting in Kotido.
All vehicles’ files must be properly and clearly filed and labelled at all times and easily accessible
All incidents or related reports are captured and properly filed

KNOWLEDGE AND EXPERIENCE:

At least 3 years’ experience in Logistics and/Procurement management, Asset management and security management
Bachelor’s degree in Procurement & Logistics Management ,Business Management, or related field
INGO/NGO experience is an advantage
Knowledge of the local context and local language of Karamoja Region is an added advantage
Competencies in organizational skills, ability to interact effectively with diverse personnel, adaptability to unanticipated circumstances
Quick thinker with ability to resolve problems fast, with minimal supervision
Security management and reporting experience is an advantage
§ Microsoft Office computer skills and experience with using email.
§ Good command of English, both oral and written.

SUCCESS FACTORS:

A clear understanding of Logistics, Procurement, Warehousing and Assets management ethics as well as the willingness and ability to enforce compliance with donor policies and procedures is essential.
Ability to interact effectively with international and national staff members is required.
Demonstrated ability to work quickly and accurately, meet deadlines and process information in support of program activities is necessary.

How to apply:

Submit your application including a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates to the HR/Admin Manager, Kampala Head Office on 4^thFloor Embassy Plaza, Plot 1188-1190 Ggaba Road or to MercyCorps Field Offices in Kotido and Kaabong. E-mailed applications with cover letter tomcuganda@ug.mercycorps.org will also be accepted. Deadline for Submission:Close of business on Wednesday, 25^th March, 2015.

Only short-listed candidates will be contacted by Mercy Corps.

MercyCorps is an equal opportunity employer; female candidates are strongly encouraged to apply.