Organization: Fred Hutchinson Cancer
Research Center
Duty Station: Kampala, Uganda
Fred Hutchinson
Cancer Research Center (FHCRC), home of three Nobel laureates, is an
independent, non-profit research institution dedicated to the development and
advancement of biomedical research to eliminate cancer and other potentially fatal
diseases. Recognized internationally for its pioneering work in bone-marrow
transplantation, the Center’s five scientific divisions collaborate to form a
unique environment for conducting basic and applied science.
The Uganda
Cancer Institute (UCI)/Hutchinson Center Cancer Alliance is a collaborative
venture to establish a state-of-the-art cancer treatment facility located in
Kampala, Uganda. The hope of this joint effort between the Hutchinson Center
and the Uganda Cancer Institute is the development of new low-cost prevention
and treatment strategies for ameliorating the high burden of infection-related
cancers. Clinicians and scientists will work together to enhance patient access
to care, diagnosis and research-based treatment. The UCI/Hutchinson Center
Cancer Alliance seeks to develop effective prevention and treatment strategies
for infection-associated cancers to benefit the millions of people in Uganda,
the United States, and worldwide who suffer from these malignancies. The UCI is
the sole cancer treatment and training facility in Uganda, a country with a
population of 32 million people. The Seattle-based operations of the Alliance
are governed by the Global Oncology (GO) program at the Fred Hutch.
Job Summary: The Site Administrator will be responsible for steering the
local communication and coordination with the Uganda Cancer Institute (UCI)
staff, and to support the effective partnership with Fred Hutch and Hutchinson
Cancer Research Institute (HCRI) – Uganda.
In addition, the Site Administrator manages administrative and
operational functions for HCRI-Uganda, including overseeing a variety of staff
to include the Operations and HR Manager, IT Manager, and Training
Coordinator.
Key Duties and Responsibilities:
1. Administration
and Operations Management:
- Actively
coordinates a variety of general administrative activities necessary to
maintain the daily operations of HCRI-Uganda and supports the smooth
operations of the UCI/HCCA partnership. - Provides
input on and implements systems and processes to ensure compliance with
all HCRI-Uganda operational policies and procedures. - Manages
and ensures the effective performance of three to five direct reports
responsible for HR, logistics, facilities, IT, training coordination, and
administrative assistance. - Manages
HCRI-Uganda consultants responsible for administrative or operational
functions. - Effectively
communicates relevant operational information to HCRI-Uganda staff, in
conjunction with the Fred Hutch Operations Senior Manager and Fred Hutch
Managing Director/HCRI-Uganda Vice President. - Anticipates
and identifies operational and administrative challenges for HCRI-Uganda
activities and proactively suggests areas for improvement in internal
processes along with possible solutions, and drafts original or revised
policies. - Complies
with and enforces standard operational policies and procedures. - Works
in consultation with the Senior Operations Manager to develop crisis
management plan and serve as in-country point person for related issues
and communications. - Provide
technical assistance as needed during the annual KPMG audit.
2. Facilities
Management:
- Manages
and coordinates with facility management firm, and manages facilities and
assets assigned to HCRI-Uganda on the UCI campus, as well as off-campus
rental spaces, to ensure effective, efficient, and safe operations and
preservation of resources. - Serves
as single facilities point-of-contact for stakeholders dealing with
space-related issues. - Actively
participates in Building Oversight Committee to support the operations of
the UCI-Fred Hutch Cancer Centre. - Collaborates
with the Fred Hutch Senior Operations Manager to develop plans and
proposals to support requests for new or remodeled space. - Ensures
compliance with fire and safety codes, conducts annual evacuation drill to
test safety readiness in all locations, and coordinates policies in
conjunction with the Fred Hutch Senior Operations Manager and
Environmental Health and Safety team. - Works
in liaison with the environmental health and safety officials of the UCI
and Mulago Hospital, when appropriate. - Manages
the move into and ongoing management of the UCI-Fred Hutch Cancer Centre. - Manages
seating assignments of HCRI-Uganda staff and visitors.
3. Human
Resource Management:
- Supervises
the Operations and HR Manager and ensures effective implementation of HR
policies and processes. - Works
with Operations and HR Manager to development and facilitate HCRI-Uganda
retreats and other functions.
4. Information
Management:
- Works
closely with the HCRI-Uganda IT team to oversee the information technology
(IT) requirements of HCRI-Uganda to include the academic, business,
educational, and research information needs. - Works
closely with the US-based IT team leader and supervises Kampala based IT
Manager to support priority IT initiatives. - Actively
collaborates with the Fred Hutch Senior Operations Manager to coordinate
and manage the security of administrative and operations related
electronic and paper data.
- Mentors
and supervises the Training Coordinator responsible for HCRI-Uganda
training coordination including scheduling, facilitation, and
documentation. - Works
with the Seattle based Senior Training Manager to support HCRI-Uganda’s
training strategy.
Qualifications, Skills and Experience:
- The
Site Administrator should hold a Bachelor’s degree in Business
Administration, Public Health, or related discipline; Master’s degree
preferred. - At
least seven (7) years of experience effectively working in non-profit/NGO
sector, with at least four (4) years in an operational or administrative
role including managing staff. - Possess
an excellent track record of supervising staff and demonstrated ability to
work as an effective member of a senior management team. - Excellent
written and oral communication skills including experience communicating
effectively with partners and colleagues across time zones. - Proven
success in identifying issues and providing recommendations and leadership
to address problems both independently and in collaboration with a senior
management team. - Ability
to legally work in the country of Uganda (without sponsorship).
NB:
HCRI-Uganda is committed to non-discriminatory hiring practices without ;consideration,
distinction, exclusion or preference on the basis of race, colour, gender,
religion, political opinion, national extraction or social origin, HIV status,
handicap, or disability.
All suitably
qualified and interested candidates should send their applications to:
juliek@fredhutch.org and enter “Site Administrator- 5254” in the subject line.
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