Support Officer, Career Opportunity in Uganda, Jobs in Uganda,
Position Title:Program Support Assistant
Duty Station: Soroti District
Reference: 753-10N29005
Employment Type:Full Time Permanent
Reports to:Regional Operations Manager
Application Deadline:03-Apr-15
To provide administrative support, customer care, ensure a clean office premises and timely provision of refreshments to the program team in line with WV policies and standards.
Description of main Duties and responsibilities:
· Logistics and administration support
· Screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries.
· Managing a filing system for record control of key documents in the region/Cluster.
· Provide logistical support and back-up in the planning of meetings and workshops
· Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipment.
· Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
· Ensure that Pader office is kept tidy and clean.
· Taking and preparing minutes of Devotions and other assigned meetings and distributing (as may be applicable)them to members within 7 days after the meeting,
· Providing weekly schedules indicating who is travelling where
· Support the P&C Officer in administrative duties including tracking of staff vacations and other benefits e.g. medical insurance forms/cards.
· Maintenance of the Field Office Team House and Kitchen at the highest standards of health and safety
· Maintain and communicate to the Program Manager and Program staff a servicing schedule for Office Equipment
· Related support to other projects as required such as timely printing and binding of proposals, project introduction letters for district leaders etc.
· Support to Pader Field Office staff
· Providing information and guide staff on administrative processes, procedures and requirements.
· Facilitate and support staff on logistical and administrative requirements such as travels, follow up on requisitions, etc on regular basis.
· Support ROM and P&C (Regional PSA) on follow-up of internal communications and actions.
· Support Field Office meeting/forums
· Support in developing calendar/s of key events.
· Support planning of the events.
· Follow up on meeting invitations through emails and phone calls as maybe appropriate.
· Planning for and managing logistics for the field office meetings and other forums such as workshops and reflection/ learning events.
Reporting
Following up on behalf of the Project Manager with Project Officer, DM&E Officer and Driver on submission of monthly reports.
Following up with responsible staff on status implementation of key action points and decisions from meetings.
Qualifications:
· Education/Knowledge/Technical Skills and Experience
· A Degree in Office Management, Education or its equivalent
· Must be computer literate
· Experience of at least 2 years in a similar role
· Excellent verbal and written communication skills
· Ability to work with minimal supervision
· Demonstrates teamwork
· Track record demonstrating high integrity, reliability and dependable
Mode of application:
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