Programme Coordinator Job In Uganda (World Vision Uganda) - 2015

Responsibilities: 

Leadership and supervision of teams and individual staff:

• Manage, supervise and build the capacity of programme staff (ADPs and grant projects) in quality programme development, management and implementation:


• Responsible for the management and coordination of programmes and staffing .


• Ensure capacity building of staff (trainings and coaching sessions of teams and individual staff in organization programming, performance management and implementation.


• Responsible for team and individual staff performance management.


• Coaching, mentoring and counseling sessions for all staff.


• Guidance to program staff in planning and monitoring detailed implementation plans and activities.


• Setting and managing staffing targets and priorities.


• Scale up staff spiritual nurture.


• Plan and effect reflection and learning events.

Operations Planning and Implementation:

• Actively coordinate, guide and facilitate operational planning and implementation of integrated development programmes and projects in the programme area:


• Technically support the roll out of organizational strategic directions, guidelines, tools, models and frameworks


• Develop ADP and grants designs, annual plans.


• Steer the process of baselines, evaluations and planning.


• Manage the translation of plans into operations and monitor their implementation.


• Actively support and guide staff in developing of work plans.


• Train and mentor staff in translating organization expectations into designs, plans and M&E processes.


• Responsible for monitoring and supervising the timely and quality implementation of ADPs and grant project annual plans and targets.


• Lead in identification and documenting of community needs and fundable ideas


• Develop small PNSF proposals for resource mobilization

Programme Monitoring and Reporting:

• Actively facilitate effective monitoring, evaluation, documentation and reporting in line with agreed organisational targets and standards:


• Establishment of functioning programme level M&E system and utilization of the information from the M&E database; and contribute M&E data to the National Office integrated M&E database as per agreed schedule.


• Manage ADP and grant projects information and documentation processes, and ensure effective communication of the program/project results


• Submit monthly reports (progress against planned activities, expense against estimated budget, etc) of program and grant project activities to the Regional Operations Manager as per agreed schedule.


• Prepare semi-annual and annual reports of program and grants activities (progress against delivery of outputs and achievement of outcomes, etc) to the Support Office/donors and to National Office as per agreed schedule.


• Ensure appropriate filing and availability of documentation required for internal and external communications, accountability, audits, evaluation purposes and reporting


• Supervise on-going program assessments, evaluation and operational research studies, and take lead in utilizing the recommendations to improve programming.


• Take lead in sharing of M&E findings at district level through district level meetings and forums.


• Quality and timely delivery of assessments, designs and plans by field programmes.


• Quality and timely bi-annual and annual reports.

Partnering and Collaborations:

• Build, maintain and effectively manage strategic partnerships and collaborations at the programme level:


• Effective representation and participation of the WVU programmes in relevant District committees such as District Technical Planning Committee.


• WVU programme staff are represented and participates actively in the different relevant events organized by partners and stakeholders including district celebrations and events like farmers day, World AIDS day and others.


• Actively facilitate staff capacity enhancement on aspects of partnering, collaboration and networking.


• Facilitate effective management of sub-granting to the different implementing partners.


• Facilitate periodic mapping and updating of the partners database at the programme level.


• Ensure partner review and reflection events are held on a periodic basis

Advocacy, Networking and Influencing:

• Guide and spearhead District level advocacy and justice for children in areas of childrens wellbeing, rights and protection.


• Identify and guide local level advocacy engagements.


• Build strategic networks, coalitions and alliances on key advocacy issues.


• Develop a data base of strategic networks and partnerships for advocacy.


• Advocacy and justice for children integrated in programme and project operations and plans.


• Link local level advocacy engagements with national policy processes.


• Develop strategies for collaborations within the district.


• Document lessons and learnings from advocacy engagements

Sponsorship Management:

• Responsible for the effective management of child sponsorship operations and performance


• Lead in sharing, understanding and adherence to standards.


• Responsible for the management of SOIs in line with sponsorship standards.


• In charge of the implementation of child Monitoring in line with monitoring standards.


• Ensure that sponsorship business processes are operational in the programme


• Oversight support to programmes on use of sponsorship data to inform evidence-based programming.


• Guide and support the development programme level business processes.


• Monitor and oversight support in management of sponsorship performance in compliance with partnership standards.

Child Protection:

• Ensure compliance to child protection policy in all programmes (background checks, protocols, audit recommendations, child protection in sponsorship etc)


• Support and lobby the Local Government to ensure functionality of child protection structures and systems at all levels (formal and informal)


• Facilitate specialists to support in mainstreaming and integration of child protection into all programmes


• Facilitate children to participate in all programme processes and interventions


• Support staff and community structures in ensuring appropriate allegation and case management geared towards justice for children


• Support staff and specialists to document, publish and share learnings regarding child protection


• Support staff to conduct research and engage in advocacy against child rights violations


• Ensure capacity building for staff and stakeholders for effective child protection programming

Financial/ Budgeting and Assets Management:

• Responsible for Budgeting Annual planning and budgeting for all programmes and projects in line with planning and budgeting guidelines and timelines


• Budget management – Programme and project budget expenditure are within the planned time frame and approved budgets.


• Monitor and manage over or under spending in a timely manner in line with standards.


• Financial management – Financial management and accountability in line with policy guidelines.


• Risk management – Monitor and address or report any risks to management

Qualifications: 

• A University Degree in Development studies or related field. Post graduate qualification in a development field is an added advantage


• Five years’ experience in community development.


• Excellent analytical and problem solving skills.


• Excellent command of the English language, both written and spoken.


• Knowledge of financial and human resource management.


• Ability to communicate in a cross-cultural environment


• Mature Christian, able to stand above denominational diversities.


• Commitment to World Vision Core Values and Vision Statement


• Only Ugandan Nationals are encouraged to apply.