Organization: Plan
International
Project Name: BMZ
Maternal and Early Childhood Survival Project
Duty Station: Lira,
Uganda
Reports to: Program Area
Finance Manager
Founded 75 years ago, Plan
International is one of the oldest and largest children’s development
organizations in the world. We work in 50 developing countries across Africa,
Asia and the Americas to promote child rights and lift millions of children out
of poverty. Plan’s vision is of a world in which all children realize their
full potential in societies that respect people’s rights and dignity. Plan is
independent, with no religious, political or governmental affiliations.
Job Summary: The Assistant Accountant will support the BMZ
Maternal and Early Childhood Survival Project by providing timely and reliable
information to maintain accurate records of financial transactions through
establishing accounts and posting transactions in the accounting system for the
project.
Key Duties and Responsibilities:
1. Support to Project Team:
- Steer
and oversee annual project budget preparations. - Serve
as a key liaison for financial management and system development in
consultation with the supervisor. - Actively
coordinate financial support to the partners in preparing financial
reports. - Participate
in the preparation, management and control of the budget - Support
the Project Manager to manage the project budget in line with set policies
and guidelines.
2. Accounting Processes,
Coordination and Service Delivery:
- Ensure
adequate budget review before signing voucher payments. - Ensure
proper cash disbursement vouchers, cash receipts and pay roll are
accurately and timely completed for authorization before posting is made. - Manage
any project audits and implement recommendations thereafter. - Reconcile
GL reports and monitor advances register and partner advances.
- Ensure
cheque books are properly handled. - Establish
control cash registers where need be. - Prepare
monthly bank reconciliations. - Prepare
payment transfers. - Ensure
a well-coordinated process for Monthly cash forecast.
- In
charge of proper financial record keeping, documentation and management of
the asset register. - Responsible
for the proper management of project inventory/stationary stocks and
reconciliations - Ensure
proper management and maintenance of project assets including those used
by the partner.
5. Grants and Budget
Compliance:
- Consolidate
and submit quarterly financial reports in accordance with donor
requirements. - Actively
participate in annual work planning process with a focus on budget
preparation. - Prepare
project financial reports as per guidelines and provide recommendations to
the Project Manager for planning purposes. - Enforce
financial controls, processes and procedures. - Perform
any other tasks in accordance to the project expectations.
Qualifications, Skills and Experience:
- The
Plan International Assistant Accountant should hold a Bachelors (hons)
degree in commerce or business administration with a bias in Accounting. - Hold
part professional qualification in accountancy e.g CPA or ACCA - At least two years working experience as an assistant accountant in a busy organization preferably in an NGO
- Working
knowledge of fleet, assets, stores and office management with large
organizations preferably in an NGO - Computer
literacy i.e. proficient in the use of Microsoft Office application and
accounting software packages such as SUN, Tally, Sage. - Past
experience working with an Germany funded NGO will be an added advantage - Working
knowledge of SAP will be an added advantage - Team
building and strategic planning skills - Strong
problem solving ability and comfortable with multi-tasking. - Excellent
interpersonal, communication (oral and written), and analytical skills. - Keen
interest in addressing children, family and community development issues - High
level of integrity and accuracy - Committed
to meeting deadline
All suitably qualified
candidates should send their letters of application, together with updated CVs,
contact telephone numbers, copies of relevant certificates, names and contact
details of three references plus salary history and send to:
The Country Human Resources
Manager,
Email:
uganda.recruitment@plan-international.org.
NB: As
a child centered development organization, Plan strives to ensure that children
are kept safe in all the areas we operate. The organization further has a Child
Protection Policy that every staff is required to sign. Potential candidates
will be required to provide information confirming whether or not they have
ever been convicted of any child abuse crimes.
Deadline: 12th March, 2015
Please consider your
application unsuccessful in case you do not hear from us by 30th May, 2015
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