Organisation: Joint
Clinical Research Centre (JCRC)
Duty Station: Kampala, Uganda
Reports to: Executive
Director
Joint Clinical Research Centre
(JCRC) is a national Ugandan organization that was established in 1991 as a
medical institution and HIV AIDS Centre of Excellence specializing in medical
research, health care and training.
Job Summary: The
Director Finance & Administration will manage the execution of the
financial, administrative, procurement, stores and human resource management
operations of JCRC to ensure that organizational objectives are achieved. The
incumbent will also oversee these departments to function efficiently and
effectively in accordance with the JCRC’s policies and procedure
Key Duties and Responsibilities:
- Manage
and supervise the work of the Finance and Administration team. - Steer
the JCRC annual budget development process. This includes managing the
annual work plan and activity budgets, and ensuring compliance of program
expenditures with approved budgets; ensure the consistency, inclusion and
accuracy of costs and that they comply with JCRC policy - Ensure
that all financial operations are in line with JCRC’s prescribed financial
policies and procedures - Offer
financial expertise and counsel to both the Executive Director of JCRC,
Finance Manager and the Finance Management Committee. - Oversee
all the transaction processing, documentation and record keeping of all
financial operations (accounting), - Keep
the Executive Director regularly informed with respect to the
organization’s financial position and performance. - Keep
fellow Directors and project managers informed with respect to the
financial implications of their activities on the organization. - Develop
and maintain systems for expenditure monitoring and tracking. He/she
provides routine pipeline analyses to the Executive Director. Also provide
finance related reports requested by Executive Director. - Performs
routine financial analysis on JCRC expenditures, documenting and
monitoring overall performance, analyzing trends, identifying gaps to
ensure efficient and sound project /study management - Ensure
that required financial reports are submitted in the format as required by
different users. - Ensure
that all equipment is inventoried and managed per JCRC rules and
standards. - Manage
the procurement of commercial goods and commercial services in accordance
with JCRC procedures. - Manage
and ensure that Administrative expenditures are properly authorized and
within budget, and that payments are property reviewed and approved, as
delegated by the Executive Director. - Oversee
the work of support administrative and finance departments to ensure that
the project receives adequate and timely support for administrative and
logistics operations. - Actively
coordinate the allocation of administrative resources to ensure effective
operations of the office and support of technical activities. - Compile
and send reports and presentations as needed regarding key administrative
operations and initiatives. - Manage
administrative and contractual documents as needed, such as internal
communications, external correspondence, Memorandums of Understanding,
Letters of Agreement, leases, work plans, and the like, and ensure
completeness and accuracy. - Ensure
proper documentation and retention of project specific financial,
administrative, and technical information; provide required support to
internal and external auditors.
Qualifications, Skills and Experience:
- The
applicant should preferably hold a Master’s Degree in Finance, Accounting
or other relevant field and or member of professional accounting bodies
ACCA, CPA, CIMA, etc. MBA and advanced degree in management will be an
added advantage. - At
least eight (8) years’ of finance management and administrative experience
among which (3) should have been at the same level in public institutions
or large international projects will be preferred. - Good
knowledge and understanding of donor contracting regulations, procedures,
and policies. - Proven
ability, experience and skills in developing and managing large and
complex budgets. - High
degree of proficiency with spreadsheet, document, database and accounting
software. - Demonstrated
ability to effectively communicate across different layers within the
organization, and ability to identify and resolve policy and operational
constraints.
All candidates should send
their applications and supporting documents including copies of academic
qualifications and curriculum vitae (CV) indicating names plus telephone
contacts of three professional referees should either be posted to: Manager;
Human Resource & Development, Joint Clinical Research Centre (JCRC), Plot
101, Lubowa Hill, Entebbe Road, P.O. Box 10005, Kampala, Uganda OR sent via
email to: hr@jcrc.org.ug
Deadline: 13th March, 2015
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