Organization: United Nations Organisation
Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number:15-PRO-MONUSCO-40035-F-ENTEBBE (M)
Report to:Chief
Contracts Management Officer, MONUSCO
Following the signing of the
Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the
Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and
Zimbabwe) in July 1999, the Security Council established the United Nations
Organization Mission in the Democratic Republic of the Congo (MONUC) by its
resolution 1279 of 30 November 1999, initially to plan for the observation of the
ceasefire and disengagement of forces and maintain liaison with all parties to
the Ceasefire Agreement. Later in a series of resolutions, the Council expanded
the mandate of MONUC to the supervision of the implementation of the Ceasefire
Agreement and assigned multiple related additional tasks.
Key Duties and Responsibilities: Within delegated authority, the Contracts Management Assistant will be
responsible for the following duties:
- Support
the Chief Contracts Management Unit (CCMU) and/or Contracts Management
Officer (CMO), in their task to ensure effective implementation of
Contracts for Good and Services by monitoring obligations by Contractors
and the Mission. - Offers
timely technical support to CCMU/CMO during the review of SOW/SGR, LCC
presentations, technical evaluations criteria and evaluations of vendor
proposals; - Under
the guidance of CCMU/CMO and in coordination with SAUs, assist in
monitoring Quality Assurance Plans; - Ensure
timely support to CCMU/CMO on enforcement of UN Contracts, liaise with
SAUs and other departments in the Mission, as well as Contractors, in
order to obtain all relevant documentation; - Alert
CMU to potential conflicts and performance issues with the Vendors and/or
non-compliance with the Contract by both, Contractors and the Mission; - Update
and maintain electronic and hard copies of all relevant files and records,
to ensure proper audit trail of the Contract compliance and performance
management; - Periodically
monitor invoices for accuracy and contract compliance and report to
CCMU/CMO on found irregularities - Prepare
required documentation/references for submission to CCMU/CMO on CM
audit responses; - Support
in the implementation of CMU’s work program - Supervise
and monitor performance of Contracts Management National Staff; - Draft
routine correspondence on contractual matters under the guidance front
CCMU/CMO.
Qualifications, Skills and Experience:
- The
ideal job holder for the United Nations MONUSCO Contracts Management
Assistant should hold a High School Diploma (or equivalent) is required.
Technical or vocational certificate in contract law, quality management,
administration, engineering and/or logistics management is required. - A
minimum of six or more years of progressively responsible experience in
supply chain project /contract management, logistic support and/or
procurement of global services contracts. - Working
knowledge of quality administration is required, as well as knowledge of
UN Rules and Regulations.
Languages: English and French are the working languages
of the United Nations. For this post,
fluency in English is required.
Knowledge of another official UN language is an advantage.
Professionalism: Demonstrated knowledge in the field of
procurement , contract and/or project management, including knowledge of
quality assurance, service and commodity contracts; practical knowledge of
management of service and commodity contracts in a field/decentralized
operation; demonstrated fiscal awareness and responsibility and the very good
knowledge of UN financial regulations and rules. Shows pride in work and in
achievements, demonstrates professional competence and mastery of subject
matter ; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
Communication: Speaks and writes clearly and effectively;
listens to others and responds appropriately; asks questions for clarity, and
exhibits interest in having two-way communication; tailors language, tone,
style and format to match audience; demonstrates openness in sharing
information and keeping people informed.
Client Orientation: Considers all those to whom services are
provided to be “clients” and seeks to see things from clients’ point of view;
Establishes and maintains productive partnerships with clients by gaining their
trust and respect; Identifies clients’ needs and matches them to appropriate
solutions; Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; Keeps clients informed of
progress or setbacks in projects; Meets timeline for delivery of products or
services to client.
All suitably qualified and
interested candidates desiring to serve the United Nations Organization
Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) as the Contracts
Management Assistant should express their interest by visiting the UN
recruitment website and clicking Apply Now.
Deadline: 11th March, 2015
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