Organisation: University
Research Co., LLC (URC)
Project Name: USAID
Applying science to strengthen and Improve Systems (ASSIST) Project
Duty Station: Kampala,
Uganda
Reports to: Finance
Manager
About URC ASSIST Project:
University Research Co., LLC
(URC), a US-based public health organization working in Uganda since 2005, is
implementing the USAID Applying science to strengthen and Improve Systems
(ASSIST) Project which is a five-year cooperative agreement dedicated to
improving health, population and nutrition services through technical support
to service delivery institutions, country Ministries of Health, USAID country
missions, and cooperating agencies.
Job Summary: The USAID
ASSIST Project Finance Assistant will provide timely accounting support to
ASSIST Uganda Staff and other partners with the overall aim of ensuring smooth
functioning of operations and project activities. The incumbent also plays a
key role of supporting project, Administration and Finance Functions of ASSIST
Project.
Key Duties and Responsibilities:
1. Manage finances &
Payments:
- Handling
all Staff & Vendor third party payments & preparation of payment
vouchers with respective supporting documents - In
charge of managing all staff travel allowances, per diem & staff
project working advances and post them in QuickBooks. - Prepare
monthly expenditure reports, bank reconciliation, petty cash accounts in
line with organizational and donor requirements and deadlines. - Update
and maintain petty cash function, flow records and entering transactions
in the petty cash tracker on a daily basis. - Ensure
preparation and filing of NSSF, PAYE and LST returns to appropriate
authorities. - Support
in the preparation and logistical support for workshops, meetings and
seminars as requested. - Prepare
travel advances for staff and outside coaches/facilitators for field
visits and workshops - Processing
all cheque payments and ensure that records in the cheque register are
complete.
2. Internal control Functions:
- Serve
as an Agent on all project bank accounts, authorized to draw cash, collect
Bank Statements, make balance inquires & deliver bank instructions
issued by authorized account signatories. - Uphold
to the Organization’s Financial & internal control systems.
3. Record Keeping &
Documentation:
- Establish
an indexed filing system in the finance section and ensure financial
documents are filed as per the filing system. - In
charge of scanning and photocopying of all financial documents as needed.
- Offer
timely on-going support to project Staff with regard to project financial
systems & procedures. - Perform
any other duties as may be assigned.
Qualifications, Skills and Experience:
- The
ideal candidates for the USAID Project Finance Assistant career vacancy
should hold a Bachelor’s degree or its equivalent from a recognised
University with an Accounting or Finance bias. - A
minimum of two or more years’ experience with an NGO in Accountancy &
Financial Management. - Good
Understanding of Accounts/Finance donor requirements. - Be
a person of high integrity. - Working
knowledge of Quick books - Computer
literacy skills
All suitably qualified and
interested candidates who wish to join University Research Council’s USAID
Project should send an application Letter, updated CV, and relevant academic
documents as well as names and contact information for three professional
references and day-time contact numbers to: The Human Resource Officer- USAID
ASSIST Project, University Research Co., LLC, Plot 40, Ntinda II Road, Naguru,
P.O. Box 28745, Kampala, Uganda.
E-mail:
assistugandarecruitment@urc-chs.com
NB: Please
clearly indicate the position in the subject if you are sending electronically.
Only short listed candidates will be contacted.
Deadline: 10th March, 2015 by 5:00PM
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