Organisation: University Research Co., LLC (URC)
Project Name: USAID Applying science to strengthen and
Improve Systems (ASSIST) Project
Duty Station: Gulu, Uganda
Reports to: Programme Coordinator
About URC ASSIST Project:
University Research Co., LLC
(URC), a US-based public health organization working in Uganda since 2005, is
implementing the USAID Applying science to strengthen and Improve Systems
(ASSIST) Project which is a five-year cooperative agreement dedicated to
improving health, population and nutrition services through technical support
to service delivery institutions, country Ministries of Health, USAID country
missions, and cooperating agencies.
Job Summary: The Finance & Administration Officer will
work closely with the Finance Manager to ensure accounting support to ASSIST
Uganda Staff and other partners with the overall aim of ensuring smooth
functioning of operations and project activities. (S)he plays a general role of
supporting project, Administration, Finance functions and provide HR support to
the ASSIST project on various Human Resource functions.
Key Duties and
Responsibilities:
- Posting
financial transactions in Quick Books financial reporting package &
updating the system on a daily basis and ensuring proper and accurate
codding of financial transactions. - Prepare
monthly expenditure reports, bank reconciliation, petty cash accounts in
line with organizational and donor requirements and deadlines.
- Work
in liaison with the Finance manager to track and process VAT refunds and
prepare quarterly VAT report for USAID. - Prepare
draft financial/Accounts report (Monthly, Quarterly, Annually) as
requested for review by the Finance Manager and send them to HQ.
3. Manage finances & payments:
- Processing
Staff & Vendor third party payments & preparation of payment
vouchers with respective supporting documents. - Handle
all staff travel allowances, perdiems & staff project working advances
and post them in QuickBooks. - Maintain
petty cash function, flow records and entering transactions in the petty
cash tracker on a daily basis. - Regularly
review of staff accountabilities. - Ensure
preparation and filing of NSSF, PAYE and LST returns to appropriate
authorities. - Support
the preparation and logistical support for workshops, meetings and
seminars as requested. - Prepare
travel advances for staff and outside coaches/facilitators for filed
visits and workshops.
4. Internal control functions:
- Serve
as an Agent on all project bank accounts, authorized to draw cash, collect
Bank Statements, make balance inquires & deliver bank instructions
issued by authorized account signatories. - Uphold
to the Organization’s Financial & internal control systems.
5. Record Keeping & documentation:
- Establish
an indexed filing system in the finance section and ensure financial
documents are filed as per the filing system. - Maintain
financial and accounting records and monitoring systems to record and
reconcile expenditures, balances, payments, statements and other
day-to-day transactions.
6. Human Resource Management:
- Act
as an HR point of contact between staff in the North and HR Kampala. - Immediate
handling of staff inquiries and follow up HR issues that arise during
staff meetings. - Administers
staff leave roster and coordinate timesheets and appraisals etc. - Organize
staff functions like retreats, celebrating staff birth days, hospital
visitations, etc.
7. Other requirements: Provide
on-going support & mentoring to project Staff with regard to project
financial systems & procedures.
8. Perform any other duties
as may be assigned by the supervisor/ Chief of party.
Qualifications, Skills and
Experience:
- The
applicants for the aforementioned USAID ASSIST Project vacancy should hold
a Bachelor’s Degree in Business Administration, commerce or related degree
from a recognized University with an Accounting bias. - Possession
of at least Level II of a professional qualifications like ACCA, CPA or
its equivalent - A
minimum of three or more years’ experience with an NGO in Accountancy
& Financial Management. - At
least two years’ experience in HR related work in an NGO setting. - Working
knowledge of USAID Rules and Regulations is an added advantage. - Working
Knowledge with Quickbooks is an added advantage. - Be
a person of high integrity.
All suitably qualified and
interested candidates who wish to join University Research Council’s USAID
Project should send an application Letter, updated CV, and relevant academic
documents as well as names and contact information for three professional references
and day-time contact numbers to: The Human Resource Officer- USAID ASSIST
Project, University Research Co., LLC, Plot 40, Ntinda II Road, Naguru, P.O.
Box 28745, Kampala, Uganda.
E-mail:
assistugandarecruitment@urc-chs.com
NB: Please clearly indicate the position in the
subject if you are sending electronically. Only short listed candidates will be
contacted.
Deadline: 3rd April,
2015 by 5:00PM
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