Administration Officer Job Vacancy - Parliamentary Pension Scheme (PPS)
Organization: Parliamentary Pension Scheme (PPS)Reports to: Chief Operations ManagerThe Parliamentary Pension Scheme (PPS) was established by the Parliamentary Pensions Act 2007 as a Contributory Hybrid Cash Balance Retirement Benefit Plan for the Members of Parliament of Uganda and the Staff of the Parliamentary Commission. The Scheme is managed by a Board of Trustees, constituted in accordance with the Act.Job Summary: The Administration Officer will offer human resource, procurement and general administration functions.Key Duties and Responsibilities: Ensure effective implementation of all Human Resource Polices.Responsible for the development and implementation of staff training programme.Establish and implement Performance Management System for staff.Establish employee Records Management System.Prepare Procurement Plan in line with work plans.Prepare relevant bid documents and facilitate operation of the Contracts Committee.Coordinate procurement functions and work closely with key suppliers.Establish a framework to provide administrative and logistic support.Compile and coordinate procurement.Ensure adequacy for office space, and safeguard proper maintenance of assets.Coordinate production of newsletter for the Scheme.Offer counseling to beneficiaries where necessary.Offer overall leadership to the administrative team for effective service delivery.Qualifications, Skills and Experience: The applicant should preferably hold an Honours Degree in Business Studies, Business Administration or Commerce.Extensive knowledge and experience in Office Administration and Human Resource functions.A minimum of three or more years of relevant experience.Possession of relevant post graduate qualification will be an added advantage.Ability to handle sensitive and confidential information with discretion.Attention to detail with excellent organizational skills.Good people management skills.Excellent communication and interpersonal skills.Computer proficiency i.e. application skills.Strong multitasking skills.Organization and leadership skills.All suitably qualified and interested candidates should attach copies of their Curriculum Vitae stating three (3) current referees, certified copies of Academic Transcript, Certificates, Testimonials and a recent passport size photograph alongside their handwritten applications should be addressed to the Chief Executive Officer, Parliamentary Pension Scheme, P.O. Box 7178, Kampala, Uganda.The complete applications can also be delivered to the Parliamentary Pension Scheme Office, Plot 7, Parliament Avenue, Bauman House, Room WG-11.NB: All applicants that had responded to the first advert need not re-apply.
