Jobs in Uganda 2025 - Latest Ugandan Job Vacancies, Opportunities, Recruitment: ADMINISTRATION

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22 January 2015

Uganda: Director of Finance and Administration, Uganda

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About Us Help Login / Register Home Updates Countries Disasters Topics Organizations Jobs Training Print20 Jan 2015Director of Finance and Administration, UgandaJobfromACDI/VOCA—Closing date: 20 Feb 2015

Since 1963 and in 146 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security in order to promote broad-based economic growth and vibrant civil society. ACDI/VOCA currently has approximately 60 projects in 30 countries and total revenues of $173 million.

Director of Finance and Administration, Uganda

We are currently seeking a Director of Finance and Administration for an anticipated USAID-funded Feed the Future activity in Uganda titled Youth Leadership for Agriculture. This upcoming multi-year USAID-funded program in Uganda will focus on increasing economic opportunities for hundreds of thousands of Ugandan female and male youth ages 10 to 35 in agriculture-related fields in order to increase incomes and build entrepreneurship, leadership, and workforce readiness.

The Director of Finance and Administration will manage administrative, financial, and procurement processes including compliance with USG rules and regulations. The Director of Finance and Administration responsibilities for this program include but are not limited to:

Responsibilities:

Plan, organize, distribute, and coordinate work flow.Supervise, train, guide, and advise staff.Establish work plans and annual performance goals for each team member, ensuring timely and quality execution of group deliverables.Make recommendations concerning employment, performance, and other personnel actions.Ensure that Standards of Conduct, the Employee Policy Manual, Field Finance and Accounting Manual, and other corporate and applicable policies, procedures, and schedules are adhered to.Recommend, approve, and implement procedures.Prepare and analyze budgets, prepare financial reports, and make recommendations to HQ on budget expenditures.Ensure that Program funds are utilized appropriately by the close of the fiscal year.Oversee annual financial audits of program and ensure that sub grantees comply with all audit and financial review requirements.Maintain updated information regarding all reporting requirements and financial restrictions.Represent ACDI/VOCA effectively to other organizations addressing needs of field staff and briefing and debriefing employees/consultants/volunteers.

Qualifications:

Minimum of eight years’ experience in administrative and financial management of large- scale, complex, international development assistance programs developing and managing large budgets.Demonstrated expertise and excellent track record in management, finance, accounting, and office operations.Minimum of a Master’s Degree in Business Administration, Finance, Accounting or other relevant field, or a Bachelor’s degree and accounting professional certification with 10 years’ relevant experience.Demonstrated knowledge and skills in project financial management and procurement systems required.Demonstrable accounting skills to lead the finance, accounting, and administrative support teams.Knowledge of US GAAP and International Financial Reporting Standards (IFRS). Advanced knowledge and experience with accounting software (preferably QuickBooks).Excellent oral communication skills. Ability to communicate, negotiate, advise, or resolve issues that are highly complex and sensitive in nature.Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner.Must have strong English written and oral communication skills.How to apply:

Please apply online at http://acdivoca.maxhire.net/cp/?E5556D361D43515B7E59192F7757196A00627B4D. No phone calls please. Only finalists contacted. Women and minorities encouraged to apply. EOE.

Job ID: #811101 Training categories: Management Country: Uganda Organization: ACDI/VOCA Theme: Education Job years of experience: 5-10 years Job type: Job How to apply Home Updates Countries Disasters Topics Organizations Jobs Training About Us Help ReliefWeb Informing humanitarians worldwide. A service provided by

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15 January 2015

Uganda: Human Resource and Administration Officer

Humanitarian Initiative Just Relief Aid (HIJRA) is an international African humanitarian and development organization that positively contributes towards improving the living standards and conditions of those adversely affected by disasters and conflict in the Horn, East & Central Africa by implementing WASH, Health, Education, Livelihoods, Community service & development and Protection programs in the region for a period of more than 20 years.

HIJRA with funding from the UNHCR in Uganda is implementing a multi-Sectoral Program for refugees Oruchinga settlement (Isingiro District) and transit centers in Kisoro and Bundibugyo districts. HIJRA, in a strategy to expand existing program implementing team, is now seeking for qualified person to fill the position of a Human Resource and Administration Officer.

Reports to: Country Program Manager

Duty station: Kampala– Uganda

Contract Period: January 2015 – December 2015 (current project period)

The Human Resource and Administration Officer will coordinate, implement and monitor the Human Resources Management and Administration functions of HIJRA office in Uganda. The position holder will work closely with Head of Finance, field staff and HR Nairobi. The position holder will also provide supervision of some support staff.

Human Resource

The candidate must ensure compliance with HR policies and procedures

a) Design, plan and implement staff recruitment processes in accordance with the organization’s policies and procedures and the local labor laws requirements. This will include interview process, reference checks, offer and, regret letters and orientation program.

b) Management of employment contracts, (issuance of all types of contracts) in a timely manner.

c) Management of all types of leave for both national and international staff, and maintain leave plan schedules for all staff and provide reports to staff. This should be done through HRIS.

d) Maintain updated staff list and organogram on monthly basis and ensure staff have completed timesheets on monthly basis.

e) Coordinate performance management and appraisal for staff ; monitor the results and identify training needs for onward development programs;

f) Capacity building/awareness to staff regarding HR matters

g) Ensure staff put on probation have been evaluated and proper paperwork completed in good time

h) Ensures legal compliance by monitoring and implementing applicable human resource and Uganda laws

i) Police review, formulation, implementation to ensure compliance with the organization’s strategy, existing labor laws and the present challenges

j) Ensure staff welfare is fostered to the best of HIJRA’s ability and within the policy and procedures

k) Conduct salary surveys and job evaluation and implementation of the results

l) Maintains human resource records by designing a filing and retrieval system; keeping past and current records while maintaining confidentiality.

m) Coordinate and manage staff medical insurance schemes which should include; additions and deletions, medical evacuations, reconciliation reports and submission to finance for payment

n) Support in collection and provision of accurate provision for insurance and medical covers for staff and during budgeting and monitoring

o) Coordinate exits for separating employee and ensure issuance of certificate of service

p) Address day to day staff employment grievances

Administration

a) Plan, implement and/or supervise key services in the general administration, including areas of fleet management, property maintenance and functioning,

b) Liaises with travelers to make timely flight bookings and issuance of tickets, accommodation and transfers.

c) Assign daily, weekly and monthly tasks to the direct reports (if any) to ensure that the following services are provided: Ensure vehicle(s) are maintenance and repairs are planned and provided on timely basis and provide periodic reports on vehicle and fuel usage.

d) Safeguard HIJRA’s properties and ensure in safe custody

e) Establish travel schedules for the staff in coordination with departmental heads (based on agreed work plans; ensure there are field return reports)

f) Coordinate flight bookings, accommodation compile and submit travel reports to the finance/accounts for payment and provide quarterly reports on the same.

g) In charge of processing of international staff visa and work permits

h) Oversee the cleanness of premises, front desk is customer sensitive and is manned throughout

i) Ensure that the guest house (if available) is stocked with food and other services provided (food, laundry etc.) have a system of replenishment/ monitoring in place.

j) Establish a proper filing system for both hard and soft copies.

k) Assist with HIJRA audit that falls on administration & HR matters.

l) Address day-to-day office administrative matters

Requirement for the job

Degree in Human Resource or related fieldMust have a working knowledge and be current with all relevant employment related lawsAt least 3 years of experience in a similar position with hands-on HR generalist experienceMust have basic computer skills in Microsoft Office applications and HRIS programsSupervisory skillsHigh level of confidentiality and excellent organization skillsExcellent analytical skills and good reasoning abilities and sound judgmentFlexible and demonstrate sound work ethics

Personal Attributes:

Results oriented and self-drivenAbility to work with others under stressful situations.Professional maturity and able to work independentlyWork with people from diverse backgroundsGood interpersonal skills for team workingGood written and verbal communication skillsAbility to meet deadlines in multiple tasking environments

Nationals are requested to submit an application plus CV to: vacancies.ug@hijra.or.ke;by 15th January, 2015.Indicate on the subject line the position you are applying for. Only short-listed candidates will be contacted.

Due to the urgent need to fill this position, shortlisting will be done as we receive applications. The earlier you apply the better!

HIJRA is an equal opportunity employer

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USAID RTI International Project Careers - Director of Finance and Administration

Organisation: RTI International RTI International is one of the world's leading research institutes, dedicated to improving the human condition by turning knowledge into practice. Our staff of more than 3,700 provides research and technical services to governments and businesses in more than 75 countries in the areas of health and pharmaceuticals, education and training, surveys and statistics, advanced technology, international development, economic and social policy, energy and the environment, and laboratory testing and chemical analysis.RTI's International Education Division is supporting education development around the world by strengthening education policy, management and practice in order to achieve measurable improvement in teaching and learning. From our well-established reputation in education system strengthening, to innovative work in early grade assessment and learning, RTI is improving education quality, relevance and efficiency through implementation of projects funded by USAID, DFID, Australian Aid and other donors and clients. The International Education Division will implement an anticipated USAID-funded five-year cooperative agreement to address literacy and retention issues in 28 districts in Uganda.Job Summary: The Director of Finance and Administration will oversee the management of financial and reporting functions for the program to ensure compliance with the terms of the agreement. He/she will ensure appropriate systems and procedures (payroll, cash management, vendor payments, budgeting and others related to financial management) are in place to properly disburse, account, budget and report project funds in a cost effective and timely manner, and with proper internal controls.Key Duties and Responsibilities: Oversees all financial of the project and ensures compliance with RTI and US Government (USG) financial and accounting policies and procedures.Manages the preparation and submission of monthly financial statements (including expenses, receivables, and payables).Ensures timely submission of expense reports, bank reconciliations, and wire transfer requests to corporate headquarters in the US.Prepares monthly, quarterly, and annual expenditures and prepares pipeline estimates for the project.Offer technical guidance and support as required to build financial management capacity of local partners.Implements and monitors cost-effective and efficient systems and procedures.Supervises financial support team members.Qualifications, Skills and Experience: The candidate should hold a Master’s Degree in Business Administration, Finance, Accounting or other relevant field, or a Bachelor’s or certified accounting degree with 10 years’ experience.Nine years of experience in financial, human resource, and logistics management of a large-scale project.A minimum of three years of experience working for a USAID project is desirable with specific funds management within USAID rules and regulations. Working knowledge of QuickBooks is desirable.Strong experience mitigating fraud and corruption issues preferred.All candidates who wish to join RTI International’s USAID Project should Apply Online by clicking on blue link besides post.Click Here -> Find RT Jobs -> Advanced Search -> Choose Uganda (Country)

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Administration Jobs - Receptionist at Movit Products

Movit Products Limited is one of the Leading Cosmetics Manufacturers in the Great Lakes region. Movit Products Ltd, a cosmetic manufacturing company was formed after a careful assessment of the community development needs, a feeling of Ugandans as well as a trend in global development.Key Duties and Responsibilities: The Receptionist will answer and manage all incoming calls at the main switch boardProvide timely information regarding the organization to the general public, clients and customers.Take and relay messages to the relevant officesReceive, interact with incoming visitors and direct them to the relevant officesReceive & sort staff letters and company documentsResponsible for the general upkeep & corporate image of the reception areaOffer general administrative and clerical support Perform any other duties as assigned Qualifications, Skills and Experience: The Receptionist should preferably hold a diploma/degree qualification in secretarial studies/ science OR Public Administration.A minimum of three or more years’ experience in a similar position.Working knowledge of administrative and clerical proceduresPossess the ability to work at a switch boardDetailed working knowledge of customer service principles and practicesPossess excellent verbal and written communication skillsExcellent organizational skills and ability to multitask.Possess the ability to develop and maintain a good working relationship at all levels and with different customersAbility to exercise discretion in dealing with confidential or sensitive matters.All candidates who meet the above specifications should send their applications with relevant academic credentials and a detailed CV having contacts of three referees to the:P.O. Box 27109, Kampala. Uganda

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Uganda: Director of Finance and Administration

EDC’s International Development Division (IDD) focuses on three major areas: literacy and basic education, youth livelihoods and workforce development, and health. Another key strand of EDC’s international work focuses on helping countries expand economic opportunity and build civic society.

EDC works with governments, agencies, and other partners in 35 countries to develop programs that are respectful of cultural traditions and beliefs. The international division comprises six regional centers coordinating EDC’s work in West and Central Africa, East and Southern Africa, North Africa and the Middle East, Latin America and the Caribbean, Eastern Europe and Central Asia, and South and Southeast Asia.

EDC is preparing for a Youth Leadership for Agriculture Activity is to increase economic opportunities for hundreds of thousands of Ugandan female and male youth ages 10 to 35 in agriculture-related fields in order to increase incomes and build entrepreneurship, leadership, and workforce readiness. The capacity of selected workforce institutions and value chain actors will be strengthened to ensure sustainability of youth outcomes.

Director of Finance and Administration: The Director of Finance and Administration will manage administrative, financial, and procurement processes including compliance with USG rules and regulations. The Director of Finance and Administration must have the following minimum requirements for this position:

· Minimum of eight years’ experience in administrative and financial management of largescale, complex, international development assistance programs developing and managing large budgets, with relevant IT applications, demonstrated expertise and excellent track record in management, finance, accounting, and office operations.

· Minimum of a Master’s Degree in Business Administration, Finance, Accounting or other relevant field, or a Bachelor’s degree and accounting professional certification with 10 years’ relevant experience.

· Must have strong English written and oral communication skills

To Apply: Interested applicants may send resumes to IDDJobs@edc.org. Please list the position and region to which you are applying in the subject line of the email.

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Administration Jobs - Receptionist at Terrain Plant (TPL)

Organisation: Terrain Plant (TPL)Duty Station: Kampala, UgandaFormed in 1998, Terrain Plant has established itself as one of Uganda’s most reputable suppliers of quality Generators, Construction and Industrial Equipment, in addition to highly professional after sales service. In 2009, Terrain Plant was listed #6 in the Top 100 Mid-Sized Companies for Uganda. While they didn't opt to be included in the 2010 Top 100 survey, they did so again in 2011, maintaining their status as one of the most predominant Mid-Sized Companies in Uganda. TPL supplies robust and efficient equipment that have stood the test of time in tough African conditions.Job Summary: The Receptionist will attend all incoming and outgoing fax and direct to the respective employees. The Receptionist will also be responsible for providing secretarial, clerical and administrative support in order to ensure that municipal services are provided in an effective and efficient manner.Key Duties and Responsibilities: Process all incoming, outgoing calls and inter office calls and keep message for the respectively employee according to request/direction given.Attend all incoming and outgoing fax and direct to the respective employeeResponsible for arrangement and filing of all documents and give directives to all guests and customers in the company area.Responsible for keeping and assisting on various Company internal forms are in place, proper filled and signed by required ManagersCooperate with office attendant on arranging Company meeting place and any refreshment required.Work in liaison with the Storekeeper on making sure offices stationary are available.Responsible for arrangement, documentation and filling of all documentsType letters, minutes, various documents and reports and handle confidential and sensitive information.Ensure that office working tools (stationeries) are in good order.Maintain a register detailing records for incoming and outgoing mails and files.Communicate information by typing, sending and receiving emails/faxes.Keep diaries and make appointments for and on behalf of the company managers and employees.Organize and follow up on travel and related logistics for meetings, field visits, and any other programs of the managers and employees.Attend and register to all visitors by directing them to the respective offices and Assist them to take message where necessary/ Forward messages to appropriate offices.Report any bad events occurring in his/her place of work and ensure that the reception area is clean and tidy all times.Regularly check meeting rooms, ensuring that they are clean, tidy and ready for us.Ensure that any messages are delivered promptly.Qualifications, Skills and Experience: The ideal candidate should hold a Diploma in front office management /Secretarial or its equivalent from a recognized Institution. Possession of a Degree / diploma in business Administration is an added advantage.At least two years’ experience in a well-established companyHighly computer literate i.e. proficient in spreadsheets, word processing, and database managementWorking knowledge of Tally shall be an added advantage,Fluent in both spoken and written EnglishSelf-motivated, innovative, trustworthy and sound work ethicsExcellent interpersonal and communication skillsPleasant disposition and has a presentable personalityMultitasking abilitiesExcellent organizational and Planning skillsReady to work under high pressureNB: Ladies are particularly encouraged to apply.All suitably qualified and interested candidates should send their updated CVs only to: steve@terrainplant.com

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12 December 2014

European Union (EU) Fresher Jobs - Administration Assistant - Security

Organisation: European Union (EU)Reports to: Head of AdministrationThe European Union (EU) is a unique economic and political partnership between 28 European countries that together cover much of the continent. The EU was created in the aftermath of the Second World War. The first steps were to foster economic cooperation: the idea being that countries who trade with one another become economically interdependent and so more likely to avoid conflict. The result was the European Economic Community (EEC), created in 1958, and initially increasing economic cooperation between six countries: Belgium, Germany, France, Italy, Luxembourg and the Netherlands. Since then, a huge single market has been created and continues to develop towards its full potential.Job Summary: The European Union Administration Assistant – Security will support the Head of Administration in providing general administrative and security activities. The incumbent will work closely with the Head of Administration (HoA), the Delegation Security Coordinator (DSC) and Regional Security Officer (RSO) to implement in practice all the techniques of risk management related to the security and protection of the staff of the Delegation, its assets and facilities. Key Duties and Responsibilities: Conduct risk assessments on facilities, assets and services contracted or property of the EUSupport in promoting operational procedures, safety measures and contingency plan implemented in the security plans (SOP's and CP's)Draft monthly reports regarding the safety measures for the staff and the facilities of the EUUnder the supervision of the HoA and DSC, monitor execution and performance of the security contractsSupport the DSC to develop and implement trainings for staff and awareness in matter of securityUnder the supervision of the DSC, maintain contacts with governmental authoritiesActively monitor permanently the security situation at national level and report to the DSC Realise security assessments of the zones and regions where EU is implementing cooperation project and inform the DSC, HoA and RSOUnder the instruction of the HoA, maintain updated the inventories of the security equipment (satellite phones, radios, telephones, protective equipment, etc) as well as all the related documents (Radio network/call signs, Warden System, etc) Routinely inform the HoA of all the security system failures (CCTV system, card readers, access control system, opening of doors, fire alarms, etc.) Under instruction of the HoA, realise security assessment of potential houses to be occupied by EU staff according to the instructions of the RSOPerform any other function related to security or administrative tasks as assigned by the HoA Qualifications, Skills and Experience: The ideal candidate for the European Union job opportunity should have completed higher education At least two years of relevant experience, preferably in an international environment. Past experience in supporting and assisting a unit, and in coordinating the tasks performed there.Prior experience in Managing Security team Additional training in Security Technologies (alarms, CCTV, monitoring equipment etc.) Possess training in supervision of Security staff.Some training in criminal investigation and fraud prevention is desired Professional accreditation in security delivered by Ugandan Authority is an added advantage Past experience in training on security matters is an added advantage Proven ability to work in a multicultural teamStrong sense of initiativeKeen attention to detailHigh degree of discretion and confidentialityPossess the ability to execute duties with accuracyHigh degree of flexibilityExcellent organizational skillsSkills in stress managementCapacity to communicate clearly, both orally and in written form.English – ability to understand C2, ability to read C2, ability to speak C2, ability to write C2]Computer literacy i.e. excellent knowledge of PC usage and applications related to MS office, MS Excel, internet etc.All suitably qualified and interested candidates seeking to join the European Union Delegation in Uganda should send an application letter, a completed EU Standard Curriculum Vitae, download here, that must include three relevant referees, reference letter(s) of previous employment(s)and copies of education and training certificates addressed to:Delegation to the Republic of UgandaEmail to: DELEGATION-UGANDA@eeas.europa.euNB: Please clearly indicate: Application – Administration Assistant – Security in the subject of the E-mail.Deadline: 15th December, 2014 by 13:30 hours.

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02 December 2014

Administration Officer Job Vacancy - Parliamentary Pension Scheme (PPS)

Organization: Parliamentary Pension Scheme (PPS)Reports to: Chief Operations ManagerThe Parliamentary Pension Scheme (PPS) was established by the Parliamentary Pensions Act 2007 as a Contributory Hybrid Cash Balance Retirement Benefit Plan for the Members of Parliament of Uganda and the Staff of the Parliamentary Commission. The Scheme is managed by a Board of Trustees, constituted in accordance with the Act.Job Summary: The Administration Officer will offer human resource, procurement and general administration functions.Key Duties and Responsibilities: Ensure effective implementation of all Human Resource Polices.Responsible for the development and implementation of staff training programme.Establish and implement Performance Management System for staff.Establish employee Records Management System.Prepare Procurement Plan in line with work plans.Prepare relevant bid documents and facilitate operation of the Contracts Committee.Coordinate procurement functions and work closely with key suppliers.Establish a framework to provide administrative and logistic support.Compile and coordinate procurement.Ensure adequacy for office space, and safeguard proper maintenance of assets.Coordinate production of newsletter for the Scheme.Offer counseling to beneficiaries where necessary.Offer overall leadership to the administrative team for effective service delivery.Qualifications, Skills and Experience: The applicant should preferably hold an Honours Degree in Business Studies, Business Administration or Commerce.Extensive knowledge and experience in Office Administration and Human Resource functions.A minimum of three or more years of relevant experience.Possession of relevant post graduate qualification will be an added advantage.Ability to handle sensitive and confidential information with discretion.Attention to detail with excellent organizational skills.Good people management skills.Excellent communication and interpersonal skills.Computer proficiency i.e. application skills.Strong multitasking skills.Organization and leadership skills.All suitably qualified and interested candidates should attach copies of their Curriculum Vitae stating three (3) current referees, certified copies of Academic Transcript, Certificates, Testimonials and a recent passport size photograph alongside their handwritten applications should be addressed to the Chief Executive Officer, Parliamentary Pension Scheme, P.O. Box 7178, Kampala, Uganda.The complete applications can also be delivered to the Parliamentary Pension Scheme Office, Plot 7, Parliament Avenue, Bauman House, Room WG-11.NB: All applicants that had responded to the first advert need not re-apply.

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28 November 2014

Wildlife Conservation Society (WCS) US NGO Jobs - Director of Finance and Administration

Organization: Wildlife Conservation Society (WCS)The Wildlife Conservation Society (WCS), an international conservation NGO with headquarters at the Bronx Zoo, New York, USA, currently seeks a new Director of Finance for our Uganda Program. WCS has been working in Uganda for over 50 years and currently employs 17 Ugandan staff, and works closely with the Uganda Wildlife Authority (UWA), National Environment Management Authority (NEMA) and National Forestry Authority (NFA).Job Summary: The Director of Finance and administration (DFA) is primarily responsible for all administrative and financial matters in the country and reports to Country Director, and WCS-New York, Comptroller. The key role of the DFA is to manage and monitor efficient systems for financial and personnel management for the WCS Country Program Office and Field Projects. The DFA is required to maintain appropriate communication with WCS Project leaders (Directors, Managers, and Administrators), key donors and funding agencies and local governmental institutions, and prepare timely and accurate financial reports for submission to WCS-New York and our donors.Key Duties and Responsibilities: Overall supervision of the Finance and Administration department and staffSupport the Country Director and WCS New York in preparing budgets for project proposals and annual budgeting, projections and cash flow managementEnsure timely preparation of monthly reports of expenditure against budgets for internal use, including monitoring of expenditure against project activity budgets as well as WCS project, grant/fund accountsEnsure that all administrative and financial policies and procedures in place are followed by field staffEnsure financial efficiency in all aspects of operations, advising the Country Director of any problems or weakness in financial controls and procedures, and any ways in which costs could be reducedMaintain an accurate database of project funding, including contracts, project budgets and donor-specific procedures and regulationsResponsible for building capacity of WCS office staff, and sub-awardees in budgeting and budget tracking, and financial accountingOversee the management of funds disbursed to our project implementing partners (i.e. contractees, and sub-awardees)Ensure that all financial and administrative systems established comply with the international financial accounting standards and comply with the national taxation, labour, and work safety laws of Uganda.The DFA will also provide training to and help establish the financial management systems for the proposed Uganda Biodiversity Trust Fund.Qualifications, Skills and Experience: The suitable candidate must have a minimum of bachelor’s degree in financial accounting, but possession of an MBA or certificate in chartered professional accounting will be an added advantage.Working knowledge of SAP or Sunsystem accounting software, reasonable knowledge of financial auditing and reporting, and contracts management is an added advantage All candidates are strongly encouraged to send an electronic application via email: wcsugandajobs@gmail.com and copy to snampindo@wcs.org. Only a cover letter, CV, including at least three referees (with active contact details, e.g. phone numbers) are expected. Deadline: 30th November, 2014

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11 November 2014

World Vision Non-profit Jobs - Logistics and Administration Manager

Reports to: Associate Director Support Services World Vision is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”Job Summary: The World Vision Logistics and Administration Manager will be responsible for the management of Administration and Logistics functions where the duties will include keeping inventory of vehicles and managing of repairs, service and maintenance and supply of fleet accessories, budgeting and financial reporting, scheduling maintenance and rotation of vehicles, training of fleet management team and other staff and appropriate duties. In administration the responsibilities will include effective events management, managing expatriate/ international staff travel and accommodations, assets management among others. Provide support to the Support services Division team to enhance efficient & effectiveness for WVU ministry delivery.Key Duties and Responsibilities: 1. Planning and Strategic Role:Plan for WVU Administration and fleet to ensure cost effectiveness and reliability of WVU fleet.Implement and maintain administration and fleet management policies, systems and procedures.Maintain WVU fleet disposal schedule and initiate disposal processes according to world Vision policies.Works closely with the Programme Manager Operations to plan for the order, receipt, storage and distribution of Goods In Kind (GIK).Actively participate in budgeting process for the department.Strengthen Standardization and enforcement of fleet management procedures, guidelines and processes and implement a life-cycle management system as per program mobility projectAnalyze and disseminate information from fleet management system for management decisionEnsure that all organizations motor vehicles and motorcycles are properly insured in accordance with the set policies.Actively promote and spearhead safety driving /riding of motorcycles and motor vehicles in the organization.Oversight of the disposal process of the WVU Vehicles and motorcycles in accordance with the WVU disposal policy.Management of fleet and logistics related contracts for goods and servicesAnalyze vehicle status and cost upkeep, provide recommendations on vehicle disposal and replacement.Support the implementation of the security management plan for the country program through providing adequate transport planning and support.Manage the administrative functions of the organisation on day to day basisEnsures effective management of the office security in liaison with the security department.Maintain a system of asset management in line with World Vision guidelines.Ensures effective management of office premises and good facility managementEnsure that effective and efficient events management and logistics are delivered to staffManage the administrative logistics of expatriate and international staffMonitor the contracts in the administration department to achieve value for money.Ensure effective performance management processes according to WVU policies are implementedManage, supervise, coach and mentor staff and build a team to achieve resultsProvide and strengthen support to Administration, fleet, logistics and GIK staff to perform and accomplishment tasks and career advancement.Identify and encourage/recommend staff to undertake skills and capacity enhancement programs and provides coaching for performance.Offer technical oversight responsibility to other administration and logistics functions within the field officesIntuitively review procedures and guidelines for Warehouse within the organisationOffer guidance on general management of fleet, transportation and distribution.Review of the logistics guidelines share with staff accordinglyBoost and coordinate drivers defensive driving training and riders motorcycle skills development for all World Vision to ensure drivers/riders safety on the road.Work with safety and compliance officer in ensuring that WV security is in compliance with the Core Security Requirements (CSR).Qualifications, Skills and Experience: The candidate should preferably hold a University Degree in Business Administration/Logistics or an equivalent.Additional qualification in logistics management or Administration is a necessaryProfessional qualification of CIPS or CILT or an equivalent in Administration.At least three years managerial experience in Administration, Logistics and Fleet ManagementPossess a valid driving permit with at least five years driving experience.Excellent analytical and report writing skills.High level of integrity and stewardshipCommitted to the World Vision values and ethicsAll suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.”NB: Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal. Qualified female candidates are particularly encouraged to apply.Deadline: 12th November, 2014.

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05 November 2014

Uganda: Head of Finance and Administration

Head of Finance and Administration | ReliefWeb Skip to main content Labs Blog Mobile

About Us Help Login / Register Home Updates Countries Disasters Topics Organizations Jobs Training Print31 Oct 2014Head of Finance and AdministrationJobfromHijra Organization—Closing date: 09 Nov 2014

HIJRA with funding from the UNHCR in Uganda is implementing a multi-Sectoral Program for refugees Oruchinga settlement (Isingiro district) and transit centers in Kisoro and Bundibugyo districts. HIJRA, in a strategy to expand existing program implementing team, is now seeking for qualified person willing to offer Humanitarian Program Support Services in Finance & Administration.

Job Purpose

The Head of Finance and Administration will be responsible for sound financial management and grants management in Uganda Program. S/he will work with the management in implementing HIJRA’s Risk Management policies, practices, and procedures.

Key responsibilitiesManage risks according to an enterprise risk management framework and ensures the organization's risk management policies and strategies are in compliance with applicable regulations and set HIJRA’s standardsMonitors and analyzes financial risks within HIJRA’s Uganda departmental unitsMonitors, and as necessary, coordinates compliance activities of country office to remain abreast of the status of all compliance activities and to identify trends.Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.Work with the heads of other functions to develop an effective compliance training program,Preparation of Uganda monthly financial reports and budget variance reports (BVA/BMR) and submission to the managementPreparation and submission of monthly partner’s reports as well as submit Quarterly review reports and participate in the reviews as may be required by the donor.Managing all finance related matters in Uganda in the Finance and Accounts sections including implementing appropriate policies and procedures, keeping accurate financial records, maintenance and balancing of final financial accounts and petty cash accounts, and reconciliation of Accounts, preparation of financial statements and Banks reconciliationPayroll preparation for the Uganda Office including pay slip preparation and issue to staffManagement of the statutory payments to the relevant authorities is Uganda to ensure payments are made within the stipulated time.Management of the Bank Accounts including deposits, processing in the online banking and withdrawals on behalf of the organization and preparation of bank reconciliationsManagement of sub grantee accounts and liaises with partners in grants management.Proactively engage in the budget development, implementation and revision as may be requiredPreparation of donor reports and verification for accuracy of documentationSupport the other department in financial managementCapacity building on financial management to all relevant staffSupervise staff in the finance, logistics and administration departmentsEssential Qualities and AttributesBachelor of Commerce (BCOM) degree with a major in Accounting or FinanceCertified Public Accountant Part 2 (CPA 2) or its equivalentAt least 3 years’ experience in Finance, Procurement and Logistics in a busy International NGOWide experience in the use of computer applications; clear understanding on the usage of Navigation (ERP) Soft wares, and other financial software systemsDemonstrated experience managing donor funds and ensuring compliance with donor requirementsUnderstanding of risks and related relevant controls primarily in the overall grant cycle including program, financial and procurement cyclesSupervisory skills

Personal attributes

Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds; high degree of sensitivity toward othersPersonal commitment and drive for results, and adaptability in the workplace; ability to work long hours under difficult conditions while maintaining security awarenessStrong written and spoken communication skills, in EnglishAbility to plan ahead and meet deadlinesTreat information with the confidentiality it deserves

Desired

Conversant with UNHCR reportingMature individual with leadership qualitiesHow to apply:

Nationals are requested to submit an application plus CV to: vacancies.ug@hijra.or.ke ; by 9th November, 2014. Indicate on the subject line the position you are applying for. Only short-listed candidates will be contacted.

HIJRA is an equal opportunity employer

Job ID: #704687 Training categories: Administration/HR Finance/Accounting/Auditing Country: Uganda City: based in Kampala Organization: Hijra Organization Theme: Disaster Management Humanitarian Financing Job years of experience: 3-5 years Job type: Job How to apply Home Updates Countries Disasters Topics Organizations Jobs Training About Us Help ReliefWeb Informing humanitarians worldwide. A service provided by

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