Uganda: Country Manager

Job title: Country Manager

Location: Kampala, Uganda, with regular visits to all project locations in Uganda

Purpose: Provide overall leadership and manage all operations in Uganda to achieve the organisational vision, mission and objectives.

Product of Prison (POP) is a young Dutch non-profit organisation that was founded in the beginning of 2011. POP’s mission is to assist prisoners in developing countries with their successful rehabilitation and reintegration by giving them the skills and opportunities necessary to rebuild their lives and to return to their communities. For more information about our activities, please visit our website: www.productofprison.org.

Duties and responsibilities:

Staff Management

a. Oversee all HR related issues including job descriptions, recruitment, performance management, development and training, health and safety, disciplinary action, etc. in close collaboration with the Founding Director;

Leadership and Management

b. Take a leading role in developing, implementing, overseeing, reviewing and monitoring of POP’s projects in close collaboration with the Project Coordinators;

c. Ensure projects are implemented in line with donor proposals and requirements and in accordance with POP’s mission, vision and objectives;

d. Develop new project initiatives, new partnerships and maintain existing partnerships;

Monitoring & Evaluation

e. Implement and oversee monitoring and evaluation activities, including a follow-up system and an online comprehensive support network to track the progress of released prisoners, in close collaboration with the Project Coordinators;

f. Gather, manage and analyse all qualitative and quantitative data and summarize key findings, lessons learned and recommendations and produce reports and data summaries;

g. Reporting and presenting on all M&E activities, results, outcomes and outputs to stakeholders and donors;

Business development and fundraising

h. Oversee diversified local and international fundraising initiatives to strengthen project funding and sustainability of projects in close collaboration with the Business Development Manager;

i. Oversee market activities for selling prison products and services in Uganda and internationally;

j. Oversee the production of good quality funding proposals and respond to calls for proposals;

k. Ensure the preparation, accuracy and timely submission of reports, including financial reporting, that comply with grant of contract agreements and ensure compliance with donor funding;

l. Facilitate donor visits and donor meetings as necessary;

Communications

m. Develop and maintain relationships with Government (Uganda Prisons Service), donors, local and international organisations, networks and media in Uganda to raise the profile of POP and to identify funding opportunities and potential partnerships;

n. Oversee the timely updating of POP’s website, webshop and social media in close collaboration with the Business Development Manager;

o. Develop timely quality Quarterly Reports for UPS HQ and partner prisons and Quarterly E-newsletters for POP supporters;

Financial Management

p. Support the planning and production of project budgets;

q. Manage the spending within the projects in-line with the approved budgets. Analyse projected cash flow, decide on the timing of procurement of materials and equipment and anticipate where over or under spending may occur and ensure necessary action is taken;

r. Ensure the preparation, accuracy and timely submission of monthly financial reports to the Founding Director;

s. Check and verify all inventories and promote efficient management of organisational assets;

t. Manage the timely monthly payment of all staff salaries;

u. Submit and pay monthly Pay As You Earn (PAYE) fees with the Uganda Revenue Authority (URA), monthly payments with the National Social Security Fund (NSSF) and yearly payments with Kampala Capital City Authorities (KCCA);

v. Oversee biannual Income Tax Returns with the URA and yearly audits in close collaboration with the financial consultant;

Administration and registration

w. Ensure POP is registered with all relevant authorities, including the NGO Board, and coordinate timely re-registration;

x. Coordinate the timely application and acquirement of Permission Letters from UPS for all POP staff, volunteers and visitors to gain access to prisons;

y. Ensure all international staff have valid visas and manage all work permit applications with the Uganda Immigration Board;

Security Management

z. Take the lead on decision making and contingency planning during security incidents or threats.

Supervision & Collaboration:

The Country Manager is under direct supervision of the Founding Director in Europe.

Qualifications and experience:

a. Advanced university degree in criminology, development, management studies or related field;

b. Relevant experience in program development, implementation, management and evaluation, preferably in the NGO sector in Africa;

c. Strong verbal and written communication skills, including previous proposal writing experience;

d. Strong financial management and accounting skills;

e. Strong management and organisational skills in a multi-cultural environment;

f. Self-motivated and able to work independently with minimal supervision;

g. Cross-cultural sensitivity, flexibility, adaptability, initiative and creativity to work in a challenging environment;

h. Ability to solve problems and to respond to opportunities and challenges and translate these into practical plans of action;

i. Willingness and ability to travel nationally by public transport;

j. Knowledge and interest in supporting (former) prisoners.

We offer:

This is an intermediate position for someone who is willing to work for a local salary to gain international work experience within a small NGO. We offer one international flight, a local salary and health insurance based on a 40 hour working week and a one year contract (with possible extension).