Administration Officer ( FULL TIME )

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( Oxfam, Uganda)

Oxfam, a confederation of 17 affiliated members is committed to ridding the world of poverty. We have a conviction that people are well capable of building a livelihood without poverty on their own, once given the chance to do so. Which is why we support local projects in developing countries, why we lobby governments and companies to take into account the interests of the poorest people, and why we campaign to involve men and women all over the world in our work. Oxfam works with partners to increase its impact on development issues.
Oxfam Novib, a member of Oxfam Confederation active in Uganda is looking for an:
Administration officer
Fulltime position Based in Kampala
Purpose of the function\
The administration officer ensures the effective and efficient support; of the administrative process of the Field Office and gives secretarial and administrative support to the (Associate) Country Director. The administration officer reports to the (Associate) Country Director.

Main tasks of the functioni
• You prepare, in the framework of the project cycle of Oxfam or requirements of the back donor, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders and [standard] letters of rejection);;
• You arrange and monitor the (administrative) processes of the programmes and externally funded projects, in line with ISO procedures and back donor requirements; to signal deviations within ; the different processes and remind the relevant staff members of this;
• You arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems; i
• You prepare all relevant Oxfam meetings. If needed, to record action; points and/or write the minutes, and to monitor their follow-up;
• You provides secretarial, administrative and organisation support for the (Associate) Country Director;
• You hand out petty cash after receiving the correct and signed forms and you register and file in line with applicable procedures the amount of petty cash that is paid out. You signal in time to the financial administrator if the petty cash register is low
You organise all duty travel arrangements (including hotel, transport and assisting with visas) of colleagues and/or other visitors travelling to and from the Field Office.

We
Offer a competitive, fair and comprehensive pay and benefits package that is justifiable to our donors.

More information and application: Are you interested in this position ? Send your application in writing, including a motivation letter and current curriculum vitae (do not submit certificates) to Kampalajobs@oxfam.org.uk no later than 1st June 2012.