Secretary Jobs Vacancy at Uganda Registration Services Bureau

Job Title: PERSONAL SECRETARY (4) – REGIONAL OFFICE. (1) HEAD OFFICE

Reports to : SENIOR REGISTRATION OFFICER (Regional Office)

DIRECTOR (Head Office)

Duties:
• Provide secretarial services to the head of department and to organize the office attached to
• Carry out photocopying, retrieve documents and correspondences
• Maintain the diary of appointments
• Carry out appropriate fi ling of letters and maintain a small fi ling system for the office attached to
• Answer telephone calls, fax messages and retrieve E- mails
• Receive visitors and direct them appropriately
• Take dictation and to receive written drafts and to transcribe them into typed text
• Perform related work as and when directed by competent authority.
Qualifi cation and Experience:
• Diploma in Secretarial Studies/Business Administration.
• At least 3 (three) years’ experience in a busy organization.

Key Outputs:
• Confi dential documents kept in safe custody.
• Records of official appointments and messages brought to the attention of head of directorate. Documents authored put into presentable formats.
• Incoming mail recorded and kept track of.
• Event and external meetings recorded in the head of department’s Dairy.
• Head of department informed of all external meetings and appointments.
• Files classifi ed and names and index numbers inserted for easy retrieval.Personal Specification:
• Computer literate and organizational skills.
• Report writing.

How to Apply:
Interested candidates who fully meet the required job specifications and with the right personal attributes are invited to submit their application letters indicating day time telephone contact(s), postal and email addresses, of both the applicant and three reputable referees, certificates and testimonials, to reach the Bureau not later than 03rd September, 2012.
All applications should be addressed to:

The Chairman, Board of Directors,
Uganda Registration Services Bureau,
Plot 5 George Street, Georgian House
P.O. Box 6848 Kampala
Telephone: +256 414 235915/256414233219,
Fax: +256 414 250712,
Email: ursb@ursb.go.ug

Deadline: 3rd Sept 2012