Job Title: Office Attendant  (4) Regional  Office.

Reports to : PERSONAL SECRETARY

Duties:
• To receive mail and fi les from action officers.
• Carry and deliver mail and fi les to action officers internally in the Bureau and to external institutions as directed.
• Prepare and serve tea or coffee with URSB staff/official meetings.
• Maintain URSB dinning and kitchen clean and tidy after each shift.
• Request and maintain stock of supplies for use in the kitchen.
• Keep kitchen equipment in safe custody.

Qualification and Experience:
• O’Level Certificate and three (3) years experience in providing the listed services to reputable organizations.
• Basic training in Catering or Hotel Management is an added advantage.

Key Outputs:
• Files and mail delivered in right destinations.
• Office equipment cleaned and maintained.
• Teas, coffee and snacks served to members of staff.
• Kitchen cleaned.
• Windows and glass partitions cleaned.
• Cutlery cleaned.
• Garbage and trash containers cleaned.
• Kitchen rugs washed regularly.
• Projection of quantities for kitchen supplies prepared.

Personal Specification:
• Good interpersonal skills, personal hygiene and cleanness and good office organization skills.
• High degree of honesty.

How to Apply:
Interested candidates who fully meet the required job specifications and with the right personal attributes are invited to submit their application letters indicating day time telephone contact(s), postal and email addresses, of both the applicant and three reputable referees, certificates and testimonials, to reach the Bureau not later than 03rd September, 2012.
All applications should be addressed to:

The Chairman, Board of Directors,
Uganda Registration Services Bureau,
Plot 5 George Street, Georgian House
P.O. Box 6848 Kampala
Telephone: +256 414 235915/256414233219,
Fax: +256 414 250712,
Email: ursb@ursb.go.ug

Deadline: 3rd Sept 2012

Job Title: ACCOUNTS ASSISTANT/CASHIER (4) - REGIONAL OFFICE.

Reports to: SENIOR REGISTRATION OFFICER

Duties:
• Provide technical support in maintenance of books of accounts.
• Write payment vouchers with supporting documentation.
• Prepare NSSF, Pay As You Earn and withholding tax schedules and to deliver them to authorized offices and to bank the relevant payments.
• Assist in keeping all primary books of accounts up to date, documents, on projects and monthly bank reconciliation for all the accounts.
• Perform the duties of CASHIER and post petty cash book.
• Maintain the cheques register and to issue out Cheques.
• Ensure that all Cheques collected are signed for by payee/ recipients.
• Perform related duties as and when assigned by competent authority.

Qualification and Experience:
• Diploma in Accounting from a recognized institution.
• Experience of at least two (2) years.

Key Outputs:
• Payment vouchers written, recorded and fi led with support documents.
• NSSF, PAYE and Withholding
• Tax Schedules prepared.
• Primary books of accounts prepared.
• Cheques register maintained. Signed cheques delivered.

Personal Specification:
• Computer literacy skills, book keeping skills, bank reconciliation skills, and interpersonal skills.

How to Apply:
Interested candidates who fully meet the required job specifications and with the right personal attributes are invited to submit their application letters indicating day time telephone contact(s), postal and email addresses, of both the applicant and three reputable referees, certificates and testimonials, to reach the Bureau not later than 03rd September, 2012.
All applications should be addressed to:

The Chairman, Board of Directors,
Uganda Registration Services Bureau,
Plot 5 George Street, Georgian House
P.O. Box 6848 Kampala
Telephone: +256 414 235915/256414233219,
Fax: +256 414 250712,
Email: ursb@ursb.go.ug

Deadline: 3rd Sept 2012

Job Title: Front Desk Officer  (4) - REGIONAL OFFICE. (1) HEAD OFFICE.

Reports to: REGISTRATION OFFICER (Regional Office) SENIOR RECORDS OFFICER (Head Office)

Duties:
• Receives clients, interviews them and direct them where to go for service.
• Issues appropriate forms and brochures to clients.
• Records all received applications and track them to the relevant Officers.

Qualification and Experience:
• Diploma in Law/Business Administration / Records Management/ Secretarial Studies / Office Management.
• Minimum of three years experience in a similar busy organization.

Key Outputs:
• Maintain a register of applications received.
• Forward received application to the action officer.
• Track movement of client’s fi les and hand back finished work to clients.

Personal Specification:
• Computer literacy skills.
• Good communication skills.
• Good customer care skills.

How to Apply:
Interested candidates who fully meet the required job specifications and with the right personal attributes are invited to submit their application letters indicating day time telephone contact(s), postal and email addresses, of both the applicant and three reputable referees, certificates and testimonials, to reach the Bureau not later than 03rd September, 2012.
All applications should be addressed to:

The Chairman, Board of Directors,
Uganda Registration Services Bureau,
Plot 5 George Street, Georgian House
P.O. Box 6848 Kampala
Telephone: +256 414 235915/256414233219,
Fax: +256 414 250712,
Email: ursb@ursb.go.ug

Deadline: 3rd Sept 2012

Job Title: PERSONAL SECRETARY (4) – REGIONAL OFFICE. (1) HEAD OFFICE

Reports to : SENIOR REGISTRATION OFFICER (Regional Office)

DIRECTOR (Head Office)

Duties:
• Provide secretarial services to the head of department and to organize the office attached to
• Carry out photocopying, retrieve documents and correspondences
• Maintain the diary of appointments
• Carry out appropriate fi ling of letters and maintain a small fi ling system for the office attached to
• Answer telephone calls, fax messages and retrieve E- mails
• Receive visitors and direct them appropriately
• Take dictation and to receive written drafts and to transcribe them into typed text
• Perform related work as and when directed by competent authority.
Qualifi cation and Experience:
• Diploma in Secretarial Studies/Business Administration.
• At least 3 (three) years’ experience in a busy organization.

Key Outputs:
• Confi dential documents kept in safe custody.
• Records of official appointments and messages brought to the attention of head of directorate. Documents authored put into presentable formats.
• Incoming mail recorded and kept track of.
• Event and external meetings recorded in the head of department’s Dairy.
• Head of department informed of all external meetings and appointments.
• Files classifi ed and names and index numbers inserted for easy retrieval.Personal Specification:
• Computer literate and organizational skills.
• Report writing.

How to Apply:
Interested candidates who fully meet the required job specifications and with the right personal attributes are invited to submit their application letters indicating day time telephone contact(s), postal and email addresses, of both the applicant and three reputable referees, certificates and testimonials, to reach the Bureau not later than 03rd September, 2012.
All applications should be addressed to:

The Chairman, Board of Directors,
Uganda Registration Services Bureau,
Plot 5 George Street, Georgian House
P.O. Box 6848 Kampala
Telephone: +256 414 235915/256414233219,
Fax: +256 414 250712,
Email: ursb@ursb.go.ug

Deadline: 3rd Sept 2012

View the original article here

Job Title:DEPUTY EXECUTIVE DIRECTOR MANAGEMENT SERVICES:
reports to the Executive Director, and
performs the following duties and responsibilities:-

MAIN PURPOSE OF THE JOB
The Deputy Executive Director Management Services shall be the Chief Financial and Operating Officer
of the Bureau in order to provide professional guidance on Financial and Operational matters and shall
also provide support in the provision of Human Resource, Finance and Administration, ICT, Corporate
Planning and Monitoring activities for the bureau.

MAIN DUTIES AND RESPONSIBILITIES
Assist the Executive Director in the delivery of management serves for the fulfilment of the
mandate of UNBS including finance, administration, ICT, human resource functions,

Procurement and Corporate planning
Ensure timely review of UNBS policies like Finance and Administration, Human Resource, and ICT
Coordinate the preparation and implementation of annual budgets
Liaise with government ministries to ensure timely fulfilment of statutory obligations.
Coordinate the development and administration of programmes concerning strategic human

resource planning and management of UNBS
Ensure that the organizational development programmes are compatible with the available
human resources and in conformity with the external environment.
Ensure timely preparation of accountability documents and general administration of vote 154.
Identify and analyze the nature of duties performed and level of responsibilities assumed in
individual positions to determine their relevance to UNBS
Coordinate the necessary modification of organizational structures and systems in fulfilment of
the UNBS mandate
Ensure timely review and implementation of the Strategic plan
Ensure timely preparation of Management and Statutory periodic reports
Any other duties that may be assigned from time to time

QUALIFICATIONS AND OTHER REQUIREMENTS
• Possession of a Masters Degree in either Public Administration, Economics, Business Administration
and Management
• Possession of Honours degree in either Commerce, Business Administration, Economics, Human
Resource, Law or any other related field
• Working experience of ten (10) years, five (5) years of which are at a senior management level in a
reputable organization.
• Possession of a professional qualification in either (ACCA, CPA (U), CPA (K) (CIA) CIPS, ICSA is
desirable

KEY COMPETENCIES
Good communication and interpersonal skills.
High integrity, innovative, creative and self-driven.
computer literacy particularly in word processing, spreadsheets and power point
Age: Between 35 and 50 years.

Mode of Application:
Interested persons with the above requirements may submit their applications together with attached
copies of all academic qualifications, copies of valid identity cards and detailed CVs with mobile
telephone numbers indicated, to the address below in person or by courier latest 5.00pm, Friday 30th
December 2011.

The Executive Director,
Uganda National Bureau of Standards,
Plot M217 Nakawa Industrial Area,
P.O Box 6329,
KAMPALA.

Closing Date: 5.00pm, Friday 30th December 2011.

View the original article here

DIRECTORATE CIVIL REGISTRATION

POSITION: DIRECTOR CIVIL REGISTRATION

Reports to: Registrar General
Duties:
- Initiate and Review policies, systems and procedures that enhance legal compliance in accordance with the relevant Laws.
- Advice the Board and Management and follow up on implementation of Board decisions.
- Monitor legal compliance of the Department in accordance with the relevant Laws.
- Coordinate with stakeholders and compile proposals for review and formulate amendments consideration of the management and the Board.
- Plan departmental operations and evaluate impact on organizational objectives.
- Manage the performance and development of staff in line with the Human Resource Regulations and Board decisions.
- Review contracts/negotiations/settlement of cases and make recommendations in accordance with Management and the Board decisions.
- Develop and implement strategies for institutionalization of best practices in accordance with core values and rules of the organization.
- Represent the Registrar General in Local and International Meetings.
- Supervises registration of civil events.
- Prepare work plans and budget of the department.
- Supervise and appraise staff.

Qualification and Experience:
- University Degree in Law and a Post Graduate Diploma in Legal Practice with at least 10 years of working experience in civil registries should be with knowledge of management and control of legal matters.
- An MBA will be an added advantage.

Key Outputs:
- Legal framework studied and proposed amendment made and identified.
- Recommendations for management and board made.
- General compliance for all aspects of the law in the directorate are monitored and guidance given.
- The Bureau strategic and business plan be developed.
- Briefs on the department are made for the board.
- Decisions for the board regarding the directorate that require action are implemented.
- Weakness in operations are identified.
- Reports on compliance are made.
- Actual work plans are prepared.
- Targets are set for the directorate.
- Monitoring and evaluation framework developed.

Personal Specification:
- Applicant requires well developed communication skills, legal advocacy and computer literate.

POSITION: MANAGER CIVIL REGISTRATION

Reports to: Director Civil Registration
Duties:
- Assist the Director to supervise the Registries of Civil events.
- Provide leadership, initiate work plans for the department and evaluate staff and represent the director in meetings
- Manage and supervise day to day operations of the Registry and conduct on job training.
- Coordination with the Local Governments and hospitals and collect returns.
- Register civil events i.e. Births, deaths, marriages and Adoptions.
- Make reports on the performance and challenges of the Registry.
- Design and control internal operations and work flow process of the Department.
- Assess and collect Non Tax Revenue.

Qualification and Experience:
- A University Degree in Law/Statistics/Population Studies with a Post Graduate Diploma in Legal Practice.
- A minimum of seven years relevant experience in civil registries.
- An MBA will be an added advantage.

Key Outputs:
- Report on adequacy of systems and procedures.
- Strength and weakness of the system and procedures.
- Schedule of departmental operations.
- Lists operation benchmarks.
- Report on implantation and effectiveness of the strategies.
- Work plans and expectations of each staff.
- Key function of each staff.
- Competence benchmarks for each staff.
- Staff actual performance against their set benchmarks established.
- Performance monitored and feedback provided.
- Critical incidents recorded, guidance and coaching provided.
- Overall performance of the cycle reviewed and recommendations made.
- Quarterly reports produced.

Personal Specification:
- Legal advocacy with good communication and interpersonal skills and computer literate.

POSITION: SENIOR REGISTRATION OFFICER

Reports to: Manager Civil Registration
Duties:
- Assists the Manager to register births, deaths, marriages, and adoptions.
- Write correspondences, search reports and certification of documents.
- Process licenses for places of marriage.
- Quality assurance of statutory requirements and issue notices for compliance and enforcement.
- Assessment of Non Tax Revenue.
- Supervise and quality assurance of the registers manual and automated.
- Any other duties assigned by the Manager and Director.
- Public awareness campaigns.

Qualification and Experience:
- A University Degree in Law/Statistics/Population Studies and Post Graduate Diploma in Legal Practice.
- Should have a minimum of 5 years working experience from a relevant institution.

Key Outputs:
- Births, deaths, marriages and adoptions, registered
- Returns and all statutory compliance documents filed in time
- Correspondences responded to timely
- NTR assessed

Personal Specification:
- Computer literacy skills, legal advocacy and interpersonal skills.

POSITION: REGISTRAR CIVIL REGISTRATION

Reports to: Senior Civil Registration Officer
Duties:
- Assist the Senior Registration Officer in registration of births, death, marriages and adoptions.
- Write correspondences and search reports and certification of documents.
- Supervise data entry in the manual and automated register.
- Conduct field visits.
- Assess Non Tax Revenue.
- Any other duties assigned by Manager and Senior Registration Officers.

Qualification and Experience:
- A University Degree in Law/Statistics/Population Studies with a Post Graduate Diploma in Legal Practice.

Key Outputs:
- Births, deaths, marriages and adoption registered.
- Returns and all statutory compliance documents filed in time.
- Correspondences responded to timely.
- Conduct training of Registrars in districts.
- NTR assessed.

Personal Specifi cation:
- Good legal advocacy and interpersonal skills and computer literacy.

POSITION: SENIOR RECORDS OFFICER

Reports to: Manager Civil Registration

Duties:
- Keeps custody of the registers of Births, deaths, marriages and adoptions and other registrations under the department and controls the numbering system and the computerized data base.
- Keeps custody of the stamps and the seals.
- Keeps custody of the specimen certificates and issues the certificates for registration.
- Enters approved applications in the relevant registers.
- Supervises the Registry, Records Officers and Assistant Records Officers.
- Records data of all transactions submitted to the Registry.

Qualification and Experience:
- A University Degree in Librarianship and Information Science with a minimum of seven years experience in management of Registries/Libraries.

Key Outputs:
- Registers securely kept from unauthorized third parties.
- Stamps, seals and specimen certificate secured from unauthorized third parties.
- Accurate data and statistical reports made from the registers.
- New files opened and indexed.
- Staff performance evaluated.
- Accurate data forwarded for automation.

Personal Specification:
- Skills in records and office management and computer literate and good interpersonal skills.

POSITION: RECORDS OFFICER CIVIL REGISTRY

Reports to: Senior Records Officer
Duties:
- Responsible for the Security Registry and custody of all the files in the Registry.
- Keep and maintain safe custody of the files in the registry.
- Responsible for the recording in movement register of files and their tracking.
- Retrieval and searches of files.
- Supervise the Archives.
- Quality Assurance of status of the registry and make reports.
- Responsible for shelving and classification of files in the Registry.

Qualification and Experience:
- University Degree in Librarian and Information Science.
- Minimum experience of 5 years in records management or librarianship.

Key Outputs:
- Security registry effectively supervised.
- Register all files kept and accounted for.
- Movement register maintained.
- Shelves well labeled.

Personal Specification:
- Computer literate, good communication skills and records keeping.

POSITION: ASSISTANT RECORDS OFFICER CIVIL REGISTRY

Reports to: Senior Records Officer
Duties:
- To assist the Senior Records Officer and Records Officer in the day-to-day operations of the Registry.
- To retrieve and conduct searches for files assigned to them by the Senior Records Officer.
- To stamp documents assigned to them for registration.
- To file documents on relevant files and forward them for action by relevant officers.
- To perform any duties assigned by the Senior Records Officer and Records Officer.
- A Diploma in Librarianship and Information Science or relevant experience in records Management of 3 years in a busy registry.

Qualification and Experience:
- New files opened and documents filed.
- Documents stamped and processed and forwarded to action officers.
- Files retrieved and stamped for action officers.
- Supervise data entry.
- Collect files from action officers and take them back to the registry for shelving.

Key Outputs:
- Records Management skills and computer literate.

JOB TITLE: FRONT DESK OFFICER
Reports to: Senior Records Officer
Duties:
- Receives and interviews clients, and directs them where to go for service.
- Issues appropriate forms and brochures to clients.
- Records all received applications and track them to the relevant officers.

Qualification and Experience:
- Diploma in Law/Business Administration or Records Management.
- Minimum of three years experience in similar busy organization.

Key Outputs:
- Maintain register of application received.
- Forward received application to a Senior Records Officer.
- Track movement of client’s files and hand back finished work to clients.

Personal Specification:
- Computer literacy skills.
- Good communication skills.

DIRECTORATE OF FINANCE AND ADMINISTRATION

POSITION: DIRECTOR FINANCE AND ADMINISTRATION

Reports to: Registrar General
Duties:
- To manage revenue generation and expenditure control and produce financial information in accordance with the Public Finance Act and URSB Act.
- Liaise with internal or external auditors for the conduct of interim and final audits and finalize the audit report and opinion on the annual accounts.
- Monitor the financial performance of the Bureau against approved revenue and expenditure estimates and prepare regular reports to advise management and the Board on budgetary control measures within the agreed reporting deadlines.
- Develop, review and monitor the implementation of financial control systems, policies and procedures in line with the international financial standards, and authorize payments.
- Prepare monthly, quarterly and annual financial accounts, statements and reports and submit them to the board in accordance with the International Financial - Reporting Standards-IFRS.
- Review URSB’s consolidated budget papers and present budget to management and the Board.
- Develop and monitor URSB’s planning and risk management against the approved budget throughout the year.
- Monitor the performance of the departmental staff in accordance with the URSB’s HR Guidelines.
- Source and maintain financial resource from various stakeholders e.g. donors, JLOS, government and internally.
- Initiate and Review policies, systems and procedures that enhance legal compliance in accordance with the relevant Laws.

Qualification and Experience:
- A Degree and post–graduate qualification in a business/ finance and accounting discipline.
- Professional Qualification in (ACCA, ACA or CPA).
- Seven (7) years working experience.
- An MBA will be an added advantage.

Key Outputs:
- Internal control systems review and weaknesses and the causes for non compliance in relation to the audit program noted down.
- Annual balance sheet, profit and loss account and cash flow prepared within the stipulated period of the end of the financial year.
- The actual expenditure identified and compared with the budget thereafter the causes of deviation from planned expenditure are noted.
- Investment appraisal reports submitted to the board and management and a narrative report to explain the advise a management on financial performance.
- URSB’s accounting documents designed and accounting procedures and guidelines manual updated.
- Policies and procedures submitted to the board.
- Quarterly and Annual financial performance reports to the Board prepared.
- Consolidated budget prepared and presented to the finance committee.
- Funding opportunities identified and shared with then stakeholders.
- Accountability report of funds received prepared.

Personal Specification:
- Knowledge of finance and accounting packages
- Computer literate

POSITION: MANAGER ACCOUNTS

Reports to: Director Finance and Administration
Duties:
- Prepare final accounts.
- Prepare management accounts and accountability reports.
- Liaise with external auditors during audit and prepare answers to audit queries raised for management approval.
- Prepare cash flow in line with work plans and arrange investments.
- Consolidate departmental budgets and prepare budget monitoring reports.
- Maintain the fixed assets and investment registers.
- Maintain the accounting system and review all postings.
- Reviewing payments and receipts of the URSB.
- Reviewing bank reconciliations and accountability for operational advances.

Qualification and Experience:
- Professional qualification in (ACCA, ACA or CPA).
- Bachelor’s Degree in Finance or Accounting.
- Knowledge of Finance or Accounting packages.
- The candidate must have at least three (3) years working experience.
- An MBA will be an added advantage.

Key Outputs:
- Ledger accounts reconciled.
- Bank reconciliations checked for accuracy.
- Trail balance extracted.
- Supporting schedules for all expenses categories are prepared.
- Comparative for previous year are obtained.
- Year-end adjustments to the financial reports are made.
- Budget analysis report is prepared and explanations for variations explained.
- Quarterly statements are made.
- Audit plans are submitted and reviewed.
- Audit queries are circulated.
- Cash receipts and payments are estimated.
- Treasury bids are filled.
- Advise to the budget exercise is provided.
- Assets register is filled.
- Back up procedures are performed.
- Payroll is reviewed for accuracy and completeness.
- All accountabilities and checked and approved.
- All applicable taxes computed.

Personal Specification:
- Communication and interpersonal skills.
- Strong IT and computer proficiency skills.
- Result and Team-oriented.
- Ability to work under tight deadlines.

POSITION: ACCOUNTANT

Reports to: Manager Accounts
Duties:
- Receipt all cash and cheques received and bank tem in accordance with the finance procedures.
- Prepare the Payroll and the accompanying schedules by the 20th of every month.
- Remit statutory deductions to the relevant authorities as per the regulations.
- Prepare invoices for Suppliers, creditors in line with departmental guidelines.
- Post accounting transactions (Payments and receipts) in system.
- Prepare bank reconciliations at the end of the month.
- Prepare and process payments and disburse/pay out money based on approved documents.

Qualification and Experience:
- A Degree in a Business/Finance and Accounting discipline.
- Knowledge of finance and accounting packages.
- Two (2) years working experience in a similar job.

Key Outputs:
- Cheques and cash receipted.
- Updated pay roll maintained.
- Compute red statutory deductions and staff remittance to loan providers and saving schemes.
- Make returns for NSSF and URA.
- Outstanding receipts and payments verified.
- Bank statements requested and picked at the end of the month.
- Finance regulations disseminated.
- Requisitions for funds made.
- Books of accounts maintained.
- Quarries answered.

Personal Specification:
- Interpersonal skills.
- Communication skills.
- Computer literate.

POSITION: ACCOUNTS ASSISTANT/CASHIER

Reports to: Accountant
Duties:
- Provide technical support in maintenance of books of accounts.
- Write payment vouchers with supporting documentation.
- Prepare NSSF, Pay as you Earn and withholding tax schedules and to deliver them to authorized offices and to bank the relevant payments.
- Assist in keeping all primary books of accounts up to date, documents, on projects and monthly bank reconciliation for all the accounts.
- Perform the duties of CASHIER and post petty cash book.
- Maintain the cheques register and to issue out Cheques.
- Ensure that all Cheques collected are signed for by payee/recipients.
- Perform related duties as and when assigned by competent authority.

Qualification and Experience:
- Diploma in Accounting from a recognized institution.
- Experience of at least two (2) years

Key Outputs:
- Payment vouchers written, recorded and filed with support documents.
- NSSF, PAYE and Withholding Tax Schedules prepared.
- Primary books of accounts prepared.
- Cheques register maintained.
- Signed cheques delivered.

Personal Specifi cation:
- Computer literacy skills, book keeping skills, bank reconciliation skills, and interpersonal skills.

POSITION: HUMAN RESOURCE MANAGER

Reports to: Director Finance and Administration
Duties:
- Develop the department’s annual plans and budgets and manage their implementation in line with the human resource policy
- Initiate, develop and manage the recruitment and selection off staff
- Plan, develop and implement the URSB appraisal system in line with HRMM
- Develop, review and update human resource policies and procedures in line with acceptable labour laws, practices and URSB’s mission and vision
- Develop and implement staff training and development plans in relation with the training policy
- Plan, monitor and evaluate the implementation of the performance management process and provide professional guidelines in line with the HRM
- Provide leadership to the Human Resource and Administration department in line HRM policy.

Qualification and Experience:
- Masters in HR, MBA (HR), industrial and organizational Psychology.
- 4 years working experience or more.

Key Outputs:
- Human resource policy developed and implemented
- Budget estimates of planned activities made
- Terms and conditions for recruitment developed
- Recruitment plan and selection procedure drawn
- Staff sensitized on appraisal principles and process
- Appraisal policies and procedures and instruments developed
- Grievances settlement procedure examined
- Principles of performance management examined
- Feedback on output provided and corrective measures taken
- Policy issues, systems and procedures are discussed

Personal Specification:
- Leadership skills
- High ethics and integrity.
- Strong IT and computer proficiency skills.
- Result and team-Oriented.
- Ability to work under tight deadlines.
- Proven ability tom produce high quality reports/documents.
- Analytical, coordination/networking, negotiation, communication and interpersonal skills.

POSITION: HUMAN RESOURCE OFFICER

Reports to: Manager Human Resource
Duties:
- Keep custody of the Registry of personal files
- Prepare and verify pay rolls
- Maintain the a daily roaster and Annual leave for staff
- Prepare adverts and notices for recruitment
- Perform any duty assigned by the Human Resource Manager

Qualification and Experience:
- A degree in Human Resource/Public Administration/Social Science from a recognized University.

Key Outputs:
- Staff salaries paid
- Staff development programmes designed
- Updated database of staff particulars on personal files
- Job evaluations conducted

Personal Specification:
- Leadership skills.
- High ethics and integrity.
- Strong IT and computer proficiency skills.
- Result and team-Oriented.
- Ability to work under tight deadlines.
- Proven ability tom produce high quality reports/documents.
- Analytical, coordination/networking, negotiation, communication and interpersonal skills.

POSITION: ADMINISTRATIVE OFFICER

Reports to: Human Resource Manager
Duties:
- To initiate appropriate administrative practices such as good office management and provision of proper office equipment for the smooth operation of the Bureau
- To initiate proposals to improve working conditions, in liaison with Heads of Units as well as other Senior members of staff
- To participate in office organization improvement initiatives
- Maintain a schedule for drivers, manage transport needs for the staff and URSB guests and confirm need for motor vehicle repairs as par the departmental guidelines
- Coordinate specific Bureau support staff to yield efficient work
- Organizes minor repairs, purchases and maintenance of Bureau’s physical assets
- Organize photocopying and binding of documents
- Receive and distribute stationery and other office supplies
- Receive incoming and dispatch correspondences.
- Ensure office support services are provided and equipment is in working condition
- Ensure regular and maximum hygiene and general cleanliness of Bureau offices and sanitary facilities
- Replenish office consumables, and to requisition for replacement furniture and equipment
- Ensure security of office, fittings and equipment from theft or vandalism
- Perform related work as and when directed by competent authority

Qualification and Experience:
- University Degree in Social Sciences/Business Administration.
- Training in Public relations and event management.
- At least two years of experience in an administrative public position.

Key Outputs:
- Having a register of incoming and outgoing mails.
- Mails delivered and signed for by drivers and office attendants.
- Delivery books checked to confirm actual delivery.
- Mileage sheets received from drivers and verified.
- Requisitions for funds for facilitating officers applying for Visas and travel documents.
- Requisition for office repairs and maintenance.
- Requisition for stationery and small office equipment.

Personal Specification:
- Computer literate, good communication skills.
- Planning and organizational skills.

POSITION: SENIOR LIBRARIAN

Reports to: Manager Human Resource
Duties:
- Manage and take care of the URSB Library and Resource Centre
- Engage in strategic planning for the library
- Secretary to the Library Committee
- Supervise the staff in the Library
- Select materials and information in the Bureau in line with the departmental guidelines
- Advise on the procurement of library resources
- Develop and maintain a catalogue of the URSB information resources
- Formulation of policies and guidelines for the library on acquisition, processing, dissemination, retrieval, disposal, conservation and preservation.
- Marketing of library services to the stakeholders
- Undertake gallery proof reading.
- Guide, coach and mentor library staff.
- Liaise with local and international publishers and and printers on matters of acquisition of relevant publication, journal, Instruments, reports etc.
- Collect and file gazettes.
- Advise on subscription to international and national information providers.
- Maintain library database and securing of appropriate software.

Qualification and Experience:
- A University Degree in Librarianship and Information Science with at least 5 years of experience.

Key Outputs:
- Prepare work plan for the library and resource centre.
- Library polices and guidelines implemented.
- A database developed to manage library resources.
- Procurement plan for library resources made.
- New books classified, catalogued and entered in the database.
- Database file of all books in the library availed to all staff.

Personal Specification:
- Computer literate, good communication skills.
- Planning and organizational skills.

JOB TITLE: ASSISTANT LIBRARIAN

Reports to: Senior Librarian
Duties:
- Guide users.
- Retrieve of library resources for users.
- Updates the accession register.
- Keep borrowers’ register.
- Ensures routine shelving of library resources.
- Keep the library in an orderly manner.

Qualification and Experience:
- Diploma in Librarianship and information Science.

Key Outputs:
- Users’ guide prepared.
- Accession register designed and maintained.
- Borrower’s register maintained and secured.
- Library material kept in order.

Personal Specification:
- Computer literacy skills.
- Good communication skills.
- Minimum of three years experience in similar busy organization.

JOB TITLE: SENIOR PROCUREMENT OFFICER

Reports to: Manager Human Resource
Duties:
- Prepare a consolidates procurement plan every financial year
- Prepare and issue of tender/Bidding documents in accordance with approved applicable guidelines and procedures
- Manage the Tender/Bid Opening process and maintain a list of service providers in line with the procurement rules and regulations
- Managing the contracts under execution and presenting periodic reports
- Prepare monthly procurement reports and submit them to PPDA and contracts committee, respond to any communications from PPDA and any other organizations regarding procurement as par the PDDA rules
- Prepare schedule for motor vehicle insurance, all URSB assets, and worker men’s compensation policy in line with the URSB Policy

Qualification and Experience:
- University Degree in Procurement/Business Administration/Post Graduate in Procurement/Public Administration.
- At least three (5) years experience in a busy organization.

Key Outputs:
- Prepared consolidated procurement plan and budget submitted to the Accounting Officer.
- Market survey of supplies, services and works conducted to determine current prices.
- Draft bidding documents with specifications or terms of reference and relevant tender deadlines prepared.
- A procurement method, evaluation committee and shortlist criterion of bidders proposed and submitted to contracts Committee for approval.
- A draft tender/bid invitation document prepared.
- A tender document issue register put in place to record tender documents issued.
- Communication made to successful and unsuccessful bidders.
- Contracts performance and performance monitored.
- Good inspected and their compliance certified with the specifications.
- Process of payment upon delivery of goods initiated.
- All queries or communications from PPDA responded to.

Personal Specification:
- Computer literate, good communication skills.
- Planning and organizational skills.
- Good Report writing and presentation skills.

JOB TITLE: PROCUREMENT OFFICER

Reports to: Senior Procurement Officer
Duties:
- Assist the Senior Procurement Officer
- Compile requisitions of procurements
- Issues LPOs for items cleared by procurement unit
- Verify and take deliveries on charge
- Carry out inventories and monitor the stock control register to facilitate early replenishment
- To receive and acknowledge bids
- To design and place procurement adverts
- And to perform related work as directed by the Senior Procurement Officer

Qualification and Experience:
- University Degree in Procurement/Business Administration.
- At least three (3) years experience in a busy organization.

Key Outputs:
- LPOs issued.
- Requisitions for user departments compiled.
- Deliveries received and verified.
- Bid documents prepared.
- Adverts designed and placed.
- Bids received and acknowledged.
- Evaluation teams selected.

Personal Specification:
- Computer literate, good communication skills.
- Planning and organizational skills.
- Good Report writing and presentation skills.

JOB TITLE: SENIOR PERSONAL SECRETARY

Reports to: Registrar General
Duties:
- To provide secretarial and administrative support to the Registrar General
- Prepare presentable and accurate documents in accordance with established information management guidelines
- Generate and manage the writing of the monthly Registrar General’s report and other Board papers and ensure timely delivery in accordance with departmental guidelines
- Screen and direct telephone calls, enquires and request
- Make arrangements for meetings and manage appointments for the Registrar General in line with the established communication guidelines
- Arrange and coordinate the registrar General’s and Board members’ travel in line with the departmental guidelines and procedure
- Maintain and manage confidential records and user friendly filing system and a clean and orderly office environment in accordance with the departmental
guidelines

Qualification and Experience:
- iploma in Secretarial Studies or Business Administrations or a Bachelors’ Degree in Secretarial and Business Administration.
- At least 5 (five) years experience.

Key Outputs:
- Confidential documents kept in safe custody.
- Records of official appointments and messages brought to the attention of Registrar General.
- Documents authored put into presentable formats.
- Incoming mail recorded and kept track of.
- Event and external meetings recorded in the Registrar
General’s Dairy.
- Registrar General informed of all external meetings and appointments.
- Files classified and names and index numbers inserted for easy retrieval.

Personal Specification:
- Computer literate, good communication skills.
- Planning and organizational skills.
- Good Report writing, presentation skills and public relations.

JOB TITLE: PERSONAL SECRETARY

Reports to: Head of Department
Duties:
- Provide secretarial services to the head of department and to organize the office attached to
- Carry out photocopying
- Retrieve documents and correspondence for principal’s signature
- Maintain the principals’ diary of appointments
- Carry out appropriate filing of letters and maintain a small filing system for the office attached to
- Answer telephone calls, fax messages and retrieve E-mails
- Receive visitors and direct them appropriately
- Take dictation and to receive written drafts and to transcribe into typed text
- Perform related work and when directed by competent authority

Qualification and Experience:

- Diploma in Secretarial Studies/Business Administration.
- At least 3 (three) years experience in a busy organization.

Key Outputs:
- Confidential documents kept in safe custody.
- Records of official appointments and messages brought to the attention of head of department.
- Documents authored put into presentable formats.
- Incoming mail recorded and kept track of.
- Event and external meetings recorded in the head of department’s Dairy.
- Head of department informed of all external meetings and appointments.
- Files classified and names and index numbers inserted for easy retrieval .

Personal Specification:
- Computer literate and organization skills.
- Report writing.

JOB TITLE: STENOGRAPHER

Reports to: Administrative Officer
Duties:
- Provide secretarial services to incumbent’s supervisor and the relevant registry
- Type out certificates and material from hand written drafts
- File mail and make it available to the supervisor when required
- Type out minutes of meetings
- Dispatch outgoing mail
- Organize appointments for the supervisor
- Take dictation and to transcribe dictated material into typed matter
- Perform related work as when directed by competent authority

Qualification and Experience:
- Certificate in Secretarial Studies with a minimum of two (2) years working experience.

Key Outputs:
- Accurate typed work.
- Correspondence and mail filed appropriately.
- Appointment for supervisor arranged.
- Meetings well scheduled.

Personal Specification:
- Computer literate, good communication skills and public relations.

JOB TITLE: ICT MANAGER

Reports to: Director Finance and Administration
Duties:
- Day-to-day IT support and maintenance of key IT infrastructure
- Manage IT and computer systems including budgets and expenditure
- Maintain the automated registers
- Develop and maintain URSB Website
- Maintain current and accurate inventory of technology hardware, software resources
- Maintain a log of required repairs and maintenances
- Develop and implement policies and procedure for electronic data processing
- Develop standards, guidelines, and procedures for system development, and management
- Perform regular backups of URSB Registers
- Ensure backup and recovery procedures and plans are in place and regularly updated
- Provide individual training and IT support to all URSB staff.

Qualification and Experience:
- A University Degree in Computer Science/Information Technology.
- A minimum of 5 (Five) years experience in a busy IT environment.
- An MBA will be an added advantage.

Key Outputs:
- Users obtain necessary IT support.
- Hardware functioning properly.
- Anti viruses updated.
- Network secured.
- Software banking and accounting updated regularly.
- LAN network traffic performing efficiently.
- IT budget made.
- Website updated.
- IT policy and guidelines in place.
- Back-up Data/disaster copies available.
- Recovery plan implemented.

Personal Specification:
- Experience in managing LAN environment, software analysis and management, policy formulation and implementation.

JOB TITLE: SYSTEMS ADMINISTRATOR

Reports to: ICT Manager
Duties:
- To provide ICT support services.
- To monitor performance of both hardware and software in the processing of URSB work.
- Institute and regularly take corrective action on ICT infrastructure.
- Carry out internal ICT training of new staffs.
- Ensure proper use of ICT facilities by URSB staff.
- Monitor performance of URSB’s Internet and Intranet service providers in order to ensure quality cost effective service at all times.
- Monitor and ensure regular servicing of URSB ‘s ICT hardware.
- Carry out assessment of the URSB’s IT needs and recommend suitable hardware and software configurations.

Qualification and Experience:
- A University Degree in Computer Science/Information Technology.
- A minimum of 2 (Two) years experience in a busy IT environment.

Key Outputs:
- Performance of hardware and software monitored.
- ICT infrastructure maintained.
- ICT training for staff conducted.
- Internet and Intranet service providers monitored.
- ICT hardware services.
- Staff guided on use of ICT facilities.

Personal Specification:
- Computer programming skills, Computer networking and hardware malfunction trouble shooting and systems designs and analysis.

JOB TITLE: DATA ENTRY CLERK

Reports to: Systems Administrator
Duties:
- Computer data entry services and searches.
- To put data from the manual registers into computerized data index.
- Conduct searches on the computerized data index.
- Harmonize the manual register and computerized data index through quality assurance.
- Maintain the computerized data index updated.
- Prepare back-up copies.
- Perform any other related work assigned by the authority.

Qualification and Experience:
- A Diploma/Certificate in Computer science or IT.

Key Outputs:
- Computerized data index maintained.
- Quality assurance done.
- Searches conducted.
- Back up copies prepared.

Personal Specification:
- Computer operation skills in database maintenance and good interpersonal communication skills.

JOB TITLE: STATISTICIAN/PLANNER

Reports to: Director Finance and Administration
Duties:
- Develop and maintain a planning mechanism to give direction to the effective implementation of the URSB Corporate Plan.
- Coordinates development of annual and quarterly URSB work plans and budgets with Heads of Directorates and departments and Regional Liaison Officers.
- Liaise with Heads of departments to produce Progress reports at the end of each quarter and their Performance Annual Plans (PAP).
- Evaluate and monitor implementation of URSB Programmes.
- Spearhead regular evaluation of performance of the URSB in connection with its Corporate Plan.
- Develops a statistical unit capable of collecting and analyzing trends in URSB’s various lines of business and to supply accurate statistics as when required.
- Identifies achievements, setbacks, constraints and challenges through holding sessions with each Department and assists departments draw up their Performance Improvement Plans (PIP).
- Performs related work as and when directed by the Registrar General.

Qualification and Experience:
- A University Degree in Quantitative Economics/Statistics.
- A minimum of 2 (two) years experience in a busy environment.

Key Outputs:
- Annual work plan developed.
- Quarterly work plan produced.
- Quarterly progress reports made.
- Bureau activities monitored for conformity with the  strategic plan.
- Statistical database maintained.
- Periodic statistics produced.

Personal Specification:
- Computer literate, good communication skills.
- Project Planning and management skills.
- Good Report writing, presentation skills and public relations.

JOB TITLE: DRIVER

Reports to: Administrative Officer
Duties:
- Drive staff/members/URSB visitors to and from meeting places and other official destinations.
- Transport and deliver URSB mails or goods to specified destinations in line with the URSB’s objectives.
- Maintaining vehicles under ones responsibility in a road worthy condition in line with URSB and national requirements.
- Maintain the cleanliness of the vehicle.
- Maintaining trip movement records in line with URSB recommended procedures.

Qualification and Experience:
- Level Certificate with a valid Driving Permit.
- Five years experience in a reputable organization.
- Defensive driving training.
- Basic administrative and transport management course.

Key Outputs:
- Vehicles maintained in good running conditions.
- Staff and visitors transported according to programme.
- Mails and goods received recorded in a delivery book.
- Vehicles inspected and reports made for maintenance.
- Vehicles washed and maintained clean.
- Mileage sheets, LPOs and Log kept safely.
- Mileage reading recorded.
- Accountability report of trip expenditures prepared.

Personal Specification:
- Good interpersonal skills and good and oral and written communication skills in English.

JOB TITLE: OFFICE ATTENDANT

Reports to : Administrative Officer
Duties:
- To receive mail and files from action officers.
- Carry and deliver mail and files to action officers internally in the Bureau and to external institutions as directed.
- Prepare and serve tea or coffee with URSB staff/official meetings.
- Maintain URSB dinning and kitchen clean and tidy after each shift.
- Request and maintain stock of supplies for use in the kitchen.
- Keep kitchen equipment in safe custody.

Qualification and Experience:
- Level Certificate and three (3) years experience in providing indoor serves in reputable organizations.
- Basic training in Catering or Hotel Management is and added advantage.

Key Outputs:
- Files and mail delivered in right destinations.
- Office equipment cleaned and maintained.
- Teas and coffee and snacks served to members of staff.
- Kitchen cleaned.
- Windows and glass partitioned cleaned.
- Cutlery cleaned.
- Garbage and trash containers cleaned.
- Kitchen rugs washed regularly.
- Projection of quantities for kitchen supplies prepared.

Personal Specification:
- Good interpersonal skills, personal hygiene and cleanness and good office organization.

JOB TITLE: MANAGER COMPLIANCE AND ENFORCEMENT

Reports to: Registrar General
Duties:
- Develop compliance plans, Coordinate and supervise compliance inspections and review compliance reports according to the relevant laws.
- Develop investigation plans, analyze investigation reports, recommend enforcement action and prepare reports to Registrar General.
- Provide legal advise, prepare legal briefs, and represent URSB in Courts.
- Draft charge sheets and prosecute non compliant persons.
- Develop guidelines and best practice on compliance and enforcement

Qualification and Experience:
- A University Degree in Laws and a Post Graduate Diploma in Legal Practice with five (5) years experience in a legal institution.
- An MBA will be an added advantage.

Key Outputs:
- Surveillance plans approved.
- Investigation plans developed.
- Legal research and briefs prepared.
- Notices of investigations given.
- Recommendations for appropriate actions made.
- Tasks allocated for enforcement.

Personal Specification:
- Communication and interpersonal skills
- Report writing skills
- Prosecution skills

JOB TITLE: SENIOR COMPLIANCE AND ENFORCEMENT OFFICER

Reports to: Manager Compliance and Enforcement
Duties:
- Liaising with stakeholders both public and private on compliance issues and relevant laws.
- Collect data from departments of default companies and persons.
- Prepare inspection reports for the Manager’s review.
- Make recommendations for enforcement.
- Issue notices.
- Prepare charge sheets.

Qualification and Experience:
- A University Degree in Laws and a Post Graduate Diploma in Legal Practice with three (3) years experience in a legal institution.

Key Outputs:
- Prepare statistics and data of compliance for each department.
- Determine key focus areas for investigations.
- Notify the defaulters.
- Make reports on inspection and compliance.

Personal Specification:
- Communication and interpersonal skills
- Report writing skills
- Prosecution skills

JOB TITLE: COMPLIANCE AND ENFORCEMENT OFFICER

Reports to: Senior Compliance and Enforcement Officer
Duties:
- To conduct research on none compliance.
- Conduct filed investigations
- Write notices.
- Draft charge sheets and conduct prosecution.
- Any duties assigned by the supervisors.

Qualification and Experience:
- A University Degree in Laws and a Post Graduate Diploma in Legal Practice.

Key Outputs:
- Make reports on research and investigations done.
- Update reports on Case management and compliance.
Personal Specification:
- Communication and interpersonal skills
- Report writing skills
- Prosecution skills

POSITION: ASSISTANT RECORDS OFFICER - COMPLIANCE & ENFORCEMENT

Reports to: Compliance and Enforcement Officer
Duties:
- To assist the Senior Records Officer and Records Officer in the day today operations of the Registry.
- To retrieve and conduct searches for files assigned to them by the Senior Records Officer.
- To stamp documents assigned to them for registration.
- To file documents on relevant files and forward them for action by relevant officers.
- To serve Notices and Court Process/Summons to defaulting persons and file returns.
- To perform any duties assigned by the Senior Records Officer and Records Officer.

Qualification and Experience:
- A Diploma in Librarianship and Information Science or relevant experience in records Management of 3 years in a busy registry.

Key Outputs:
- New files opened and documents filed.
- Documents stamped and processed and forwarded to action officers.
- Files retrieved and stamped for action officers.
- Supervise data entry.
- Collect files from action officers and take them back to the registry for shelving.

Personal Specification:
- Records Management skills and computer literate.

JOB TITLE: SENIOR INTERNAL AUDITOR

Reports to : Registrar General
Duties:
- Ensure that URSB’s financial transactions comply with Accounting standards, procedures, systems and Public Finance Regulations.
- Reports to the Registrar general on all areas of expenditure and controls applicable to URSB’s management of URSB resources.
- Review the accounting system on a continuous basis to ensure adequacy of internal controls for the purposes of producing accurate and reliable information.
- Prepare quarterly and annual audit reports and to distribute them to the relevant authorities.
- Liaises with the URSB Accountant on ensuring accounting for expenditures incurred.
- Carries out routine checks on expenditures for each department and any other funds channeled to URSB.
- Liaises with the external Auditors in preparing final accounts reports.
- Reports on a regular basis to the Board of Directors on the status of the Bureau’s accounts.
- Performs any other duties as and when directed by the Registrar General.

Qualification and Experience:
- A University Degree in Commerce/Business Finance/Auditing with a Professional qualification in the Financial control and Administration.
- 5 years of experience in a busy reputable organization.

Key Outputs:
- Check expenditure and accounting controls.
- Accounting system reviewed to ensure adequacy of internal controls.
- Quarterly and annual audit reports prepared and distribute to the relevant authorities.
- The Audit manual, financial regulations and procurement guidelines reviewed.
- Ensures all expenditures incurred are accounted for
- Liaison maintained with external auditors and Final audit reports prepared.
- Reports to the Board of Directors prepared.

Personal Specification:
- Thorough knowledge of public accounting/auditing rules and regulations
- Computer proficiency especially knowledge of computer accounting packages
- Excellent communication skills

JOB TITLE: INTERNAL AUDITOR

Reports to: Senior Internal Auditor
Duties:
- Assist the Senior Internal Auditor with then assignment given.
- Carries out routine checks on expenditures for each department and any other funds channeled to URSB.
- Liaises with the external Auditors in preparing final accounts reports.
- Reports on a regular basis to the senior internal Auditor on the status of the Bureau’s accounts.
- Performs any other duties as and when directed by the Senior Internal Auditor.

Qualification and Experience:
- A University Degree in Commerce/Business Finance/Auditing with a Professional qualification in the Financial control and Administration.
- 2 years of experience in a busy reputable organization.

Key Outputs:
- Prepare reports to the Senior Internal Auditor.
- Monitor URSB procurements compliance with the procurement plan and financial regulations.

Personal Specification:
- Knowledge of public accounting/auditing rules and regulations
- Computer proficiency especially knowledge of computer accounting packages
- Excellent communication skills.

View the original article here

Uganda National Bureau of Standards wishes to recruit an Office Assistant.
Main purpose of the job:

The job holder shall carry out general office duties like office cleaning, photocopying, managing incoming and outgoing official correspondences and any other relevant duties that may be assigned by the supervisor from time to time.

Person specifications
A-Level certificate, valid motorcycle driving permit and Identity card
Submission method
Interested parties send written applications, CVs and copies of the above documents not later than 12th May 2011 to:

The Executive Director,
Uganda National Bureau Bureau of Standards,
Plot M217 Nakawa Industrial Area,
P.o Box 6329
Kampala

The United Nations (UN) in Uganda is implementing a Joint Programming on Gender Equality and Women’s Empowerment with current funding from DFID. The programme is being coordinated by the United Nations Development Fund for Women (UNIFEM, Part of UN Women). The UN Joint Programme is a collaboration of 11 participating UN Agencies in the concept of Delivering as One, the Government of Uganda (GOU) and civil society. The programme includes resources for strengthening strategic institutions within government in gender mainstreaming activities including the Uganda Bureau of Statistics (UBOS).
UBOS is a semi-autonomous agency of government created under the UBOS Act 1998 and mandated to ensure the production of quality and timely official statistics, and constitutes a coordinating, monitoring and supervisory body for the National Statistical System (NSS). UBOS strives to develop a coherent, reliable, efficient and demand-driven NSS that supports management and development initiatives. Due to the increasing need and demand for gender statistics for effective planning, UBOS has prioritised the need to mainstream gender statistics production in the various government line Ministries, Departments and Agencies (MDAs) involved in the generation of statistics.
UBOS as lead agency in statistical development is expected to undertake the following responsibilities towards the development of Gender Statistics:
* Ensure regular production of statistical publications on gender that present and interpret topical data on women and men suitably packaged for a wide range of users
* Ensure that producers and users of statistics in the NSS regularly review the adequacy of official statistical systems, the scope of gender issues, and develop strategies for improvement
* Promote the use of more gender sensitive data in the formulation of policy and implementation of programmes and projects
It is in the above context that UBOS requires the services of a Project Officer on Gender and Statistics to the Uganda Bureau of Statistics.
Duties and Responsibilities
The SC Project Officer on Gender and Statistics to the Uganda Bureau of Statistics recruited under Service Band 4 at SC 9 level, will work under the direct supervision of Principal Officer Statistical Coordination in the UBOS and in close collaboration with the International UN Volunteer Gender Statistician, other statistics officers and provide mentoring to the UBOS Gender Officer. The position holder will be matrix managed by the Joint programme Coordinator for purposes of meeting the Joint Programme results, progress reporting on delivery of the deliverables.
Summary of Key Functions:
* Design and implement gender capacity development plan for UBOS incorporating the findings and recommendations of the participatory gender audit
* Organize capacity building activities on gender analysis, reporting, popularization and dissemination of gender statistics within UBOS and the statistical units of the seven (7) priority sectors – Agriculture, Education, Health, Water and Sanitation, Energy, JLOS and Local Government
* Facilitate the downstream generation and application of gender statistics through training and mentoring district statisticians in the production of district gender profiles in ten priority districts of the JP Gender
* Develop and apply gender responsive data-collection tools and gender analysis tools
* Institutionalise the dissemination, use and documentation of gender analytical products for improved programme planning in the 7 priority sectors and 10 selected districts.
* Develop interactive mechanisms with statistics users and interest groups such as the Kampala City Group on Gender Statistics
* Any other activities related to gender that will enrich the development of gender statistics
* Work closely with UNIFEM/UN WOMEN, other collaborating UN Agencies, Ministries and civil society organizations working on the Joint Programme on Gender Equality

Deliverables:
* An inception report outlining the strategy for the implementation of the recommendations of the gender audit and work plan for the implementation of the key tasks above
* A capacity development plan for UBOS, the selected government sectors and local governments
* Training plan, modules, and report on the trainings in gender analysis and usage of new data collection tools
* Documentation and publication of selected gender statistical reports
* Interim quarterly reports and final report with recommendations

Competencies
* Knowledge of human rights and gender and development framework
* Familiarity with the results-based management framework and indicators
* Proficiency in applying and adapting gender mainstreaming knowledge tools and products to country and sector-specific contexts
* Substantial technical competence in working with national and local government systems on gender mainstreaming
* Training and facilitation skills
* Technical writing and documentation skills
* Good computer research and network management skills
* Excellent interpersonal and cross-cultural communication skills
* A strong team player, willing to lend a hand to other team members and partners when required
Required Skills and Experience
Education:
* Advanced university degree or equivalent in Statistics, covering Gender and Development-with policy development and methodology as minors

Experience:
* Minimum 7 years of experience in the field of gender statistics and statistical data-aided policy development.
* Gender and development experience in Uganda, preferably with government and/or with women’s non-governmental organizations at a senior level
* Knowledge and prior experience (including training) in gender responsive data collection and analysis
* Proven track record in training or institutional capacity development especially in the area of gender, development, and women’s empowerment
* Proven experience and skills for capacity building and knowledge transfer
Language Requirements:
* Fluency in English (written and oral)
* Knowledge of another UN language is an asset
This vacancy is only open to Ugandan nationals.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Closing Date: Friday, 31 December 2010

Position: Technicians- Microbiology and Chemistry
Salary Scale UNBS 7)

Reporting to the Head of Chemistry Laboratory or Micro Biology or Electrical as the case may be. The successful candidate shall be required to perform the following duties; Maintain adequate sterile glassware and sampling tools for daily use; receive samples for analysis and appropriate storage where necessary; maintain equipment in operating conditions and service checks; collect samples from the industries and other relevant sources (sampling);perform tests and maintain detailed records of all analysis; supervise house keeping of the laboratory, prepare the lists of items to be purchased; check; whether electricity, gas, water supplies, air-conditioning and other services are in order; initiate or recommend corrective quality control activities/system of the laboratories to conform to the authorized policies, procedures and sound laboratory practice.

Qualifications and other requirements:
? The successful candidates shall have a good Diploma in Chemistry or Bio- Chemistry, Food Science from a- recognized institution
? Must be computer literate with skills in ME Word,.Excel, PowerPoint, and Internet applications.
? Minimum of 1 year experience in a laboratory setting
? Being conversant with ISO/IEC17025 and having worked in an accredited lab will be an added advantage,

Mode of Application;
Interested persons with the requirements may submit their applications together with attached copies of all academic qualifications, copies of valid identify cards and detailed CVs with mobile telephone numbers indicated, to the address below in person or by courier latest 5.00pm, 5th November 2010.

The Executive Director,
Uganda National Bureau of Standards,
Plot M217 Nakawa Industrial Area,
P.O Box 6329, KAMPALA,

View the original article here

Position: Assistant Inspector
(Salary Scale UNBS 7)
Reporting to Imports Inspector, the Assistant Imports Inspectors will be responsible for Implementing UNBS quality Assurance Programmes concerned with market surveillance, and quality promotion and development; undertake shipment inspection of imports/exports for quality conformity within UNBS mandate; Provide technical advisory and regularly update guides and reference materials required for training, inspection, sampling and related materials; Prepare reports and maintain records of .inspection and other quality assurance activities; Undertake any other duties as may be assigned

Qualifications and other requirements
? The successful candidates shall have a Ordinary Electrical Engineering, or Chemistry as the case may be field is art added advantage
? Should be proficient in computer - Ms Word and Excel, and able to use the Internet
? Should have self-drive and proven integrity
? Minimum of one year experience

Mode of Application;
Interested persons with the requirements may submit their applications together with attached copies of all academic qualifications, copies of valid identify cards and detailed CVs with mobile telephone numbers indicated, to the address below in person or by courier latest 5.00pm, 5th November 2010.

The Executive Director,
Uganda National Bureau of Standards,
Plot M217 Nakawa Industrial Area,
P.O Box 6329, KAMPALA,

View the original article here

Uganda National Bureau of Standards (UNBS) is a statutory body under the Ministry of Tourism, Trade and Industry responsible for Standardization, Quality Assurance, Metrology : (Measurement), and Laboratory Testing with the objectives , of to facilitating fair trade, promoting local industries and protecting consumers.

UNBS is currently looking for suitable and qualified candidates to fill the following available posts.

Position: Senior Analyst-Microbiology
(Salary Scale UNBS 5)

Reports to the Head, Micro Biology Laboratory and performs the following duties and responsibilities:- carry out none routine tests on samples received for the first time and any other complex tests; assist the Head of Division in initiating and developing appropriate lest methods and procedures; ensure UNBS and industry adopt the latest methods and technology in the specific areas of testing (Chemistry, Electrical, Materials, Microbiology or Petroleum);participate in research relevant to standards development with emphasis on standard test methods; verify and interpret test' results by subordinate staff to ensure accuracy; liaise with the Head of Division and other relevant officers in writing test repots and lest certificates; ensure proper document control of laboratory records; and participate in technical committee meetings in standards

Qualifications and other requirements:
? The successful candidates shall have a good University degree in Food Science/Food Technology, or in Biological
? Must be computer literate with skills in MS Word, Excel, PowerPoint, and the Internet applications.
? Minimum of 3 years experience in a Microbiology laboratory setting at graduate level or 5 years at Technician level
? Being conversant with ISO/EC 17025 Standard and having worked in an accredited lab is an added advantage.

The successful candidate needs to be a team player, an excellent communicator with good oral communication and presentation skills

Mode of Application;

Interested persons with the requirements may submit their applications together with attached copies of all academic qualifications, copies of valid identify cards and detailed CVs with mobile telephone numbers indicated, to the address below in person or by courier latest 5.00pm, 5th November 2010.

The Executive Director,
Uganda National Bureau of Standards,
Plot M217 Nakawa Industrial Area,
P.O Box 6329, KAMPALA,

View the original article here

Position: Legal Metrologist
(Salary Scale UNBS 6)
Reporting to the Heads of Section. the Legal Metrologist will be responsible for assisting in development of policy, procedures and other guidelines for the execution of legal metrology; monitor continuously application of policy, procedures and general members of the public on matters of weights and work plans to the Manager, Legal Metrology; check validity of the weights, and to ascertain that the instruments/equipment read accurate values and are not in whatever way, false field; conduct as scheduled, inspections in shops and other places being sold are packed in accurate values; and perform any duties assigned from time to time by the supervising officer

Qualifications and other requirements
? A good University Degree in Mechanical Engineering, or Physics from a recognized University/institution
? Must be computer literate with skills in MS Word. Excel, PowerPoint, and Internet applications. :
? Minimum of 2 years experience at graduate level.

The successful candidate needs to be a team player, an excellent communicator with good oral communication and presentation skills

Mode of Application;
Interested persons with the requirements may submit their applications together with attached copies of all academic qualifications, copies of valid identify cards and detailed CVs with mobile telephone numbers indicated, to the address below in person or by courier latest 5.00pm, 5th November 2010.

The Executive Director,
Uganda National Bureau of Standards,
Plot M217 Nakawa Industrial Area,
P.O Box 6329, KAMPALA,

View the original article here

Position: Human Resource Officer (Training and Development)
(Salary Scale UNBS 6)

Reports to the Human Resource Manager, and performs the following duties and responsibilities -identify individual and organizational training needs through job analysis, staff appraisals and regular consultations with supervisors and Heads of Departments; oversee the Training and Development activities of the Bureau; Investigate what training is available from Government agencies, ministries and donor agencies and maintain a data base of training providers; Design training courses and programmes necessary to meet training needs, or manage this activity via external provider (s);Develop a draft training policy for approval by the HR Manager; Prepare an annual training plan and budget for each Department and or the overall organization in consultation with Heads of Departments and the HR Manager; Design training courses
the Trainers; Manage the delivery, development and evaluate of training and development programmes, monitor and review the progress of trainees through questionnaires and discussions with Managers or Heads of Departments; Review all course evaluations and participant evaluations; Monitor effectiveness of training and evaluate all courses taken in and outside Uganda; Prepare a monthly training report; Organize training facilities, venues and equipment; Arrange all training courses, and provide administrative support. Notify participants and distribute training material; Monitor posts of training against budgets; ensure that training and development activities are carried out in accordance with plans; Advise management and staff on training and development issues,

Qualifications and other requirements:
? The successful candidates shall have a good honors degree in Human Resources, Business Administration or B.Com (Human Resource Management Option), Social Sciences, from a recognized University
? A post graduate diploma in Human Resource Management and or a certificate of training of trainers is an added advantage
? Must be computer literate with skills; in MS Word, Excel,; PowerPoint, and Internet applications
? Minimum of 3 years of relevant experience in a reputable organization or consulting firm

The successful candidate needs to be a team player with Passion for people development, an excellent communicator with good oral communication and presentation skills, time management skills, ability to work with cross- departmental teams and have high integrity and confidentiality.

Mode of Application;
Interested persons with the requirements may submit their applications together with attached copies of all academic qualifications, copies of valid identify cards and detailed CVs with mobile telephone numbers indicated, to the address below in person or by courier latest 5.00pm, 5th November 2010.

The Executive Director,
Uganda National Bureau of Standards,
Plot M217 Nakawa Industrial Area,
P.O Box 6329, KAMPALA,

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Position: Analyst for (Electrical, and Micro biology)
(Salary Scale 6)

Reporting to the Head of the Laboratory; the successful candidate shall be required to perform the following duties; Provide an environment necessary to analyze samples accurately, quickly, and at a low cost through proper planning, careful spending of budget, and promotion of good staff spend sometime every day at the bench with technicians performing the tests in the respective laboratories; evaluate analytical information and submits it lo higher authorities for ;approval; ensure the availability of supplies, ensure safety and suggesting to the authorities the disciplinary measures
required for efficient functioning of the laboratory;undertake qualify control activities/system of the laboratories to conform to the authorized policies, procedures, and sound laboratory practice.

Qualifications and other requirements:
? The successful candidates shall have a goad University degree in the relevant fields of Electrical Engineering (for Electrical post) and Food Science (for Microbiology post)
or Biological Sciences from a recognized institution
? Must be computer literate with emphasis on MS Word, Excel, PowerPoint, and the use of Internet.
? Minimum of 2 years experience in a laboratory setting at graduate level or 4 years at technician level.
? Being conversant with ISO/IEC 17025 Standard having worked in an accredited lab

The successful candidate needs to be a team player, an excellent communicator with good oral communication and presentation skills

Mode of Application;
Interested persons with the requirements may submit their applications together with attached copies of all academic qualifications, copies of valid identify cards and detailed CVs with mobile telephone numbers indicated, to the address below in person or by courier latest 5.00pm, 5th November 2010.

The Executive Director,
Uganda National Bureau of Standards,
Plot M217 Nakawa Industrial Area,
P.O Box 6329, KAMPALA,

View the original article here