Organization: United Nations Regional Service Centre Entebbe
(RSCE)
Duty Station: Entebbe, Uganda
Vacancy Announcement Number: 15-FIN-RSCE-42796-F-ENTEBBE (R)
Reports to: Service Line Manager
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSCE
will be achieved through the redeployment of resources from the regional
missions it serves.
Key Duties and Responsibilities: Within delegated authority, the Finance
& Budget Assistant will be responsible for the following duties:
·
Support
in the closing of monthly accounts and preparation of financial statements for
submission to Headquarters.
·
Keenly
check source documents for completeness, accuracy and validity of charges.
·
In
charge of reconciling and reviewing suspense account and approve the clearance
procedures.
·
Assist
with the monitoring of expenditures to ensure they remain within authorized
levels.
·
Enter
the obligations to be raised and approved (in UMOJA).
·
In
charge of preparing vouchers to replenish petty cash accounts.
·
Handle
all payments and prepare vouchers for various accounting entries, including
payments for vendors, other missions or agencies and other creditors, and communicating
any discrepancies to supervisors.
·
Compute
staff claims/entitlements and raise vouchers regarding their entitlements,
including deductions, salaries, claims, hazard allowance and monthly mission
allowance.
·
Prepare
bank reconciliation on monthly basis.
·
Offer
technical support with respect to the review, analyse and preparation of the
medium-term plan and its revisions.
·
Prepare
supporting documents (narrative and supporting tables) with respect to
finalization of cost estimates and budget proposals, in terms of staff and
non-staff requirements.
·
The
incumbent will be supporting the Finance/Budget Officers in extracting
information and generating expenditure reports from computerized information
system databases; assist in preliminary analyses of the extracted information
and the reports generated, and highlight areas of concern for the attention of
the Finance/Budget Officers.
·
Assist
managers in the elaboration of resource requirements for budget submissions.
·
Carry
out research and provide support to higher level Finance & Budget Officers
with respect to budget reviews of relevant intergovernmental and expert bodies.
·
Monitor
expenditures and compare with approved budget; prepare adjustments as
necessary.
·
Assist
in preparation of budget performance submissions and finalization of budget
performance reports, highlighting variances between approved budgets and actual
expenditures.
·
Regularly
review status of relevant expenditures and compare them with the approved
budget; monitor integrity of various financial databases.
·
Prepare
data input for allotments received, ensuring consistency of data in previous
allotments to new allotments issued.
·
Co-ordinate
with other finance/budget staff on related issues during preparation of budget
reports.
·
Monitor
and review methods utilized to remit payments.
·
Support
the Cashier in the daily operation of the Cashier’s Unit responsible for the
transmittal of payments worldwide.
·
Make
cash disbursements from the Cashier’s Unit.
·
Review
incoming payment instructions with regard to banking details and sources of
funds.
·
Assist
staff members regarding queries on payment and deposit-related issues.
·
Assist
Cashier in cash management including cash flow forecasts.
·
Notify
payees of status of payments.
·
File
and archive documentation as required.
·
Keep
up-to-date on guidelines that have bearing on matters related to
programme/peacekeeping budgets, ensuring compliance with United Nations
policies and procedures.
·
Draft/prepare
memoranda and cables to various offices, sectors, other field missions and/or
headquarters.
·
Perform
other duties as assigned by the supervisor.
Qualifications, Skills and Experience:
·
The
ideal candidate for the aforementioned UN Career Finance & Budget Assistant
Job Opportunity should hold a High school diploma or equivalent. Technical or
vocational certificate in a related field is a requirement.
·
A
minimum of six years of progressively responsible experience within the United
Nations system or in the private sector at the national or international level
in accounting, budgeting or financial management.
Languages: English and French are the working
languages of the United Nations Secretariat. For this position, fluency in oral
and written English is required.
·
Professionalism: Knowledge in the use and application of
the Organization’s financial regulations and rules as well as accounting
policies and practices. Ability to extract, interpret, and analyse a wide variety
of data and to resolve data discrepancies and other problems. Shows pride in
work and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.
·
Planning & Organizing: Develops clear goals that are consistent
with agreed strategies . Identifies priority activities and assignments;
adjusts priorities as required. Allocates appropriate amount of time and
resources for completing work. Foresees risks and allows for contingencies when
planning. Monitors and adjusts plans and actions as necessary. Uses time
efficiently
·
Client Orientation: Considers all those to whom services are
provided to be “clients ” and seeks to see things from clients’ point of view.
Establishes and maintains productive partnerships with clients by gaining their
trust and respect. Identifies clients’ needs and matches them to appropriate
solutions. Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems. Keeps clients informed of
progress or setbacks in projects. Meets timeline for delivery of products or
services to client
All suitably qualified and interested candidates who wish to join the
United Nations Regional Service Centre (RSCE) in the aforementioned capacity
should Apply Online at the web link below.
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